
Google Docs
HubSpot CMS Hub is a cloud-based content management system that provides businesses with the tools to build custom websites, edit and create web pages, and manage content. The platform offers SEO recommendations, pre-built website...Read more
Confluence is a project management solution that enables organizations to create, collaborate, organize and review project documents. The system offers both cloud-based and on-premise deployment. Confluence’s editor feature a...Read more
Colligo Email Manager for Microsoft 365 is ideal for mid- to enterprise-size businesses using SharePoint Online in industries with regulatory or policy compliance requirements. The SharePoint add-on lets you save and auto-classify...Read more
Colligo Content Manager for Microsoft 365 allows businesses to explore SharePoint from within Microsoft Outlook and Teams, and find and share files faster, enhancing productivity and knowledge management. Colligo Content Manager ...Read more
IntelligenceBank is a cloud-based Digital Asset Management (DAM) solution that helps businesses to streamline marketing processes. The solution gives users a way to control, centralize, create and distribute brand assets in the cl...Read more
Adobe Experience Manager is a cloud-based content management solution designed to help businesses create websites, mobile applications and web forms. The artificial intelligence (AI)-enabled platform allows content creators to cre...Read more
Content Central on-premise or in-cloud document management software streamlines business and document-intensive processes for companies worldwide. Organizations of any size can control and track which users access, change, and sha...Read more
Apparound provides a CPQ (configure price quote) module that helps sales teams create quotes without errors, engage customers in the configuration of the order and simplify sales management. The solution is designed to improve the...Read more
ICM's ViewCenter is a secure digital environment where your business-critical documents live, and your important processes can be optimized. Get a quick ROI with powerful search functions, secure file sharing, compliance, tasks & ...Read more
Aurea Compliance Manager (formally known as NextDocs) is a cloud-based content management and compliance solution that helps pharmaceutical, biotech, and life sciences companies follow FDA guidelines. The solution can be deployed ...Read more
Veeva Vault is a cloud-based content management solution with built-in collaboration features designed specifically for the life sciences industry. It comprises multiple modules that independently perform separate functions. ...Read more
Nowadays, every business needs a website, an ecommerce store, or a blog. To do this, you need to manage and control your site’s content, design, and functionality on a regular basis. However, doing this manually requires hardcore coding knowledge and technical expertise, for which not all SMBs have the budget or the staff.
Content management software can help you keep your site organized and up to date by allowing you to structure, plan, and publish fresh content dynamically without touching any underlying code.
Such platforms often integrate well with customer relationship management (CRM) software, enterprise resource planning (ERP) software, marketing software, and social media platforms to capture leads and organize them, publish posts, and drive more conversions.
We have created this buyers guide to help you understand content management software with all the essential information you need to choose the right tool.
Here's what we'll cover:
Content management software are solutions used to author, organize, and store digital content for a business. It allows users to collaborate in the creation, editing, and production of web pages and blog posts without the need for specialized technical knowledge, such as coding.
The system can also help store all of your web content in one place, assist in creating dynamic web pages, and allow for quick and easy business updates to be made, making a website as effective and secure as possible.
There are two different types of content management software solutions, which are as follows:
Content publishing window in WordPress Software (Source)
Most content management software tools have the following features in common:
Collaboration tools | Share drafts and documents with teammates to review during each phase of content creation and management. This allows multiple users to work on the same file from different locations at the same time. |
Content publishing options | Publish content digitally by grouping, structuring, and delivering content to the organization’s website. |
Document management | Capture, track, and store documents such as blog articles, PDFs, word processing files, and digital images of paper-based content. The benefits of document management include document security, access control, centralized storage, and streamlined search and retrieval. |
Access controls/permissions | Give or restrict access to users, such as writers, designers, editors, and publishers, to protect both sensitive information and file ownership. |
Customizable templates | Create, save, and format the look of your content in accordance with your company branding guidelines or use the already saved templates within the software to make it look more attractive for readers. |
Electronic forms | Create digital forms that can be shared and accessed online. |
Full text search | Search text to find specific words or phrases from content, such as PowerPoint presentations, PDFs, and blog articles stored within the software. |
Version control | Track revisions and updates to collaterals and drafts, and navigate between versions of the same documentation. |
Workflow management | Create and visually represent multiple tasks and projects going on at once with different people responsible for carrying them through the cycle. This helps you to keep track of all the projects going on at one time. |
Before purchasing a content management system, you should determine which buyer category you're in so you can choose the right tool. The majority of buyers fall into the following categories:
Here’s a market trend to keep in mind when selecting a CMS tool for your business:
Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication.