Distribution Accounting Software

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Showing 1 - 20 of 127 products
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Showing 1 - 20 of 127 products

abas Distribution

Abas Business Software is an ERP solution that serves the manufacturing and distribution markets. Abas Distribution suits distributors of HVAC and mechanical, electrical, chemical supplies and more....Read more

4.14 (7 reviews)

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S2K Enterprise

VAI’s is an independent software developer and the author of S2K Enterprise, an award winning cloud-based ERP solution utilized by customers operating across the distribution, manufacturing, specialty retail, and service sectors, ...Read more

4.25 (8 reviews)

2 recommendations

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Inform ERP

Inform Distribution Management Software by DDI System is the choice of thousands of distributors. The software is fully integrated allowing distributors to manage everything from inventory and purchasing to sales performance. ...Read more

4.58 (70 reviews)

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NetSuite

With an integrated system that includes ERP, financials, commerce, inventory management, HR, PSA, supply chain management, CRM and more – NetSuite enables fast-growing businesses across all industries to work more effectively by a...Read more

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85 recommendations

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Entree

NECS entrée is an on-premise ERP solution designed explicitly for food distributors. It offers functionality for inventory management, truck routing, sales management and reporting, and is suitable for both full-line distributors,...Read more

4.46 (13 reviews)

4 recommendations

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ERP123

ERP123 offers small and midsize manufacturers and distributors an ERP solution that automates and integrates business operations. This software allows the user to the organize their MRP, inventory management, picking and shipping,...Read more

4.50 (6 reviews)

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Dynamics 365 Business Central

Supporting specialized functionality for distribution, manufacturing, government, and other industries, Microsoft Dynamics NAV is a highly customizable system that benefits from numerous partner-developed vertical extensions....Read more

3.78 (99 reviews)

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Blue Link ERP

Established in 1992, Blue Link offers a robust Wholesale/Distribution ERP system with powerful inventory management and accounting features including landed cost tracking, lot tracking and barcode scanning. ...Read more

4.18 (33 reviews)

1 recommendations

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Microsoft Dynamics AX

Microsoft Dynamics 365 provides integrated solutions that allow businesses to track leads, automate field service, drive sales and improve operations using mobile, enterprise-ready business apps from the cloud. What is Mi...Read more

3.78 (65 reviews)

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JD Edwards EnterpriseOne

Oracle JD Edwards EnterpriseOne is an enterprise resource planning software with primary features such as real estate management, human capital management, environmental health and safety and commodity trading. What is JD...Read more

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Software pricing tips

Read our Distribution Accounting Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

ERP-ONE

ERP-ONE is Distribution One’s end-to-end distribution process ERP software solution for wholesalers and distributors. Featuring Cloud and On-Premise deployments, ERP-ONE supplies all the functionality required to automate distribu...Read more

4.55 (28 reviews)

2 recommendations

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Infor Distribution SX.e

With a continually shifting business landscape and growing competition, wholesale distributors are pressured to exceed customer expectations. You need an easy-to-use, modern ERP solution that addresses the highly specialized, core...Read more

4.55 (11 reviews)

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Cove Systems Stream V

Cove Systems is a software solution designed to handle the needs of distributors both large and small. The system is an integrated solution that offers accounting, order entry, purchasing, transportation management....Read more

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SR2Food

SR2Food is designed purely for the food distribution and wholesale industry and offers more than 35 years of experience to distributors that use the system. The system is a popular choice for distributors using QuickBooks. ...Read more

4.63 (8 reviews)

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Fishbowl

Fishbowl is a hybrid manufacturing and warehouse management solution designed for small and midsize companies. Key features include inventory control, material requirements planning (MRP), job shop floor control, work order manage...Read more

4.14 (661 reviews)

74 recommendations

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BizAutomation

BizAutomation is an ERP solution suitable for any industry. At the core of the system is intuitive and integrated functionality for Customer Relationship Management, and Financial Accounting. The system is delivered as a SaaS....Read more

4.88 (26 reviews)

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Interprise Suite

Interprise Suite is a highly customizable solution for small and medium-sized distributors. This ERP suite offers e-commerce, crm, inventory, accounting, suppliers, customers, shipping, credit card processing, and banking manageme...Read more

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Produce Pro Software

Produce Pro Enterprise Resource Planning (ERP) Software is specific to perishable food wholesale and distribution. With over 20 years in the industry, this software has a 99% client retention, and has 24 hour/365 day support. ...Read more

4.40 (5 reviews)

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Enterprise 21 ERP

Enterprise 21 is an award-winning, fully integrated ERP solution for small to mid-sized wholesale distributors that combines financial reporting, CRM, business intelligence and warehouse and inventory management....Read more

4.50 (3 reviews)

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R4 Enterprise

Royal 4 Enterprise is an integrated enterprise resource planning (ERP) solution with built-in modules for distribution, manufacturing, planning, inventory management, reporting and company financials. It serves midsize to large en...Read more

4.50 (4 reviews)

4 recommendations

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Popular Distribution Accounting Software Comparisons

Buyers Guide

Last Updated: March 10, 2022

Accounting for distributors brings an additional level of complexity to standard accounting, since a distributor acts both like a buyer and a seller. As such, accounting software for distributors mirrors the complexity of financial transactions that distributors have to deal with on a regular basis. As a result, every major provider has solutions specifically targeted at distributors. We wrote this buyer’s guide to help buyers unlock this arcane market.

Here’s what we’ll cover:

What Is Distribution Accounting Software?
What Type of Buyer Are You?
Benefits and Potential Issues
Market Trends to Understand
The Vendor Landscape

What Is Distribution Accounting Software?

“The language of business is accounting.” Accounting software for distributors manages all of the financial transactions and operations, and includes special functionality unique to the industry. It comprises:

  • General ledger
  • Accounts receivable
  • Accounts payable

Inventory is often handled by a separate system, but could be one component in a complete enterprise resource planning (ERP) suite.

Three things in particular are different in accounting software for wholesalers. First is a focus on handling large volumes of transactions. Distributor margins are often described as “razor thin;” profitability comes from handling large quantities of transactions efficiently. Second is the unique requirement to handle large numbers of both vendors and customers. Since distributors sit between manufacturers and retailers, relationship management is important on both sides.

The third unique characteristic is a consequence of the other two. In order to effectively process orders with a large number of providers and customers, distribution systems need to integrate directly with suppliers’ systems and retailers’ systems. However, each different system may be from a different software provider. As such, accounting software for wholesale firms must correctly pass and receive data from and to a variety of systems.

Most large distributor systems are still installed on premise because of the networking infrastructure required to support a warehouse. One of the cost justifications for cloud-based applications is the reduced cost for infrastructure. Cloud-based programs have long-term benefits for wholesale distributors but this sector has not aggressively adopted that technology. Smaller distributors with more manual operators may benefit from cloud-based systems.

What Type of Buyer Are You?

You’ll need to determine what type of buyer you are as part of evaluating distribution software. Over 90 percent of buyers fall into one of these four groups:

Full-suite buyer. These buyers value the seamless integration of data and processes that comes from having one system for all functions. For example, a full-suite system for financials, customer relationship management and inventory management can turn quotes automatically into orders and then generate picking lists, shipping labels and invoices. These buyers favor complete software suites like Oracle, SAP, Sage ERP or Microsoft Dynamics AX.

Multiple warehouse operations buyer. These buyers run multiple facilities and need to track and balance inventories over a geographical area. The buyers require software that can handle the financial information from each location and still provide a single view of the operation. It must also track different tax information if the locations are in different jurisdictions.

Departmental buyer. These buyers are distribution specialists for firms that have an internal distribution network. They may only sell to their own outlets, but they must contend with multiple suppliers, inventory issues, competing corporate customers and transportation decisions similar to commercial distributors use.

Small business buyer. These buyers may work for distributors or wholesalers or may have a distribution component as part of their company. They usually have smaller numbers of clients, suppliers and inventory and may include some assembly or production components but still face the same basic issues as large-scale distributors. These buyers are often using paper-based tools or general accounting systems like Intuit or Peachtree. 

Benefits and Potential Issues

There must be specific benefits to justify the costs of purchasing and implementing an accounting system.

Better cost control. A distribution accounting system gives a much better view of costs and margins. Increased information lets managers understand and control costs better.

Automated discount tracking. One of the challenges facing distributors is dealing with discounts. Tracking discounts like “2 percent 10 NET 30” becomes more difficult when managers have to track them on both sides, the discounts available from suppliers and the discounts offered to customers. Automated discount tracking lets distributors balance discounts available against cash flow requirements to make the best business decisions. 

Better compliance reporting. Since the distribution accounting system interfaces with other systems throughout the firm, it serves as a convenient source for all of the compliance reports. This can significantly reduce the cost of preparing compliance documents for government agencies and insurance companies.

Accounting systems are a challenge to implement and to use. There is always the temptation to bypass the systems to “get ‘er done.” This leads to bad information in the system, which can flow through to supplier and vendor systems. This is not the best way to maintain good relationships in a relationship-driven business.

Market Trends to Understand

You could consider these market trends as you consider the top distribution accounting systems:

Use of advance ship notice. Most manufacturers and distributors are adopting advance ship notice (ASN) to help the purchaser effectively receive their orders. The ASN provides the purchaser with a list of the shipment’s contents and matching bar codes, allowing the purchaser to pre-stage the receiving area to effectively count and stock the shipment.

Use of Web-based front ends. Most systems are allowing the use of Web-based technologies like browsers to provide information to upstream (vendor) and downstream (customer) partners. For example, a customer can verify that an order was received and is pending by logging on to a special website with information generated by the accounting system.

Availability of a management dashboard. For years, managers generated periodic and on-demand reports to monitor operations. As supply chain systems become more integrated with suppliers and customers, printed reports are too time consuming to use. Replacing them are dashboards that display key measures such as inventory turn, time to ship, discounts available or total accounts receivable. Systems can even provide email or text messages to notify managers when extraordinary events occur, such as a large order received or a customer account overdue for 90 days.

The Vendor Landscape

Distribution solutions vary in capability and in the ability to communicate with other software packages. Buyers need to evaluate both the integration needs and the scope of their distributor system.

This type of buyer... Should evaluate these systems
Full-suite buyer SAP, Oracle, Microsoft Dynamics
Multiple warehouse operations buyer Gillani, SAP, Oracle
Departmental buyer Exact Globe, Geneva, ADS, Oracle, SAP
Small business buyer Sage, Exact Globe, Intuit, SAP