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Hippo CMMS is a powerful, easy-to-use cloud-based computerized maintenance management solution for a wide range of industries. The company started in 2004 and currently works with a growing base of more than 1,300 customers. Hippo...Read more
Utilizing their 25+ years in the facilities management industry, eMaint Enterprises created eMaint X3, an affordable, flexible web-based CMMS solution that can be configured for a variety of industries of all sizes....Read more
MPulse CMMS software enables facility managers to develop maintenance, testing, and inspection schedules to ensure safe and efficient operations, maximize equipment life cycle, and reduce asset breakdowns....Read more
FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professiona...Read more
iOFFICE is a cloud-based integrated workplace management (IWMS) and facilities management solution that helps organizations to manage their business operations and workflows. Users can choose from ten modules with management featu...Read more
FM:Systems provides workplace management technology that enables Facility and Real Estate teams to identify, plan, and deliver the ideal workplace for every employee. Their web-based Integrated Workplace Management System (IWMS) p...Read more
Asset Panda is a cloud-based platform for facility managers that offers a suite of applications including asset tracking and maintenance management. It is compatible with Windows, Mac, iPad, iPhone and can be used from anywhere wh...Read more
UpKeep's CMMS is a modern maintenance and asset management solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get noti...Read more
Transcendent is a maintenance management solution that caters to businesses in industries such as cable, communications, facilities management, manufacturing, utilities and more. Key features include asset management and tracking,...Read more
Energy Manager™ is a cloud-based utility bill and energy management solution. This easy-to-use tool empowers building operators to?quickly identify utility?waste,?better prioritize action?and?make smart decisions. Centralized util...Read more
NetFacilities offers computerized maintenance management software (CMMS) tools that allow organizations to provide work orders and maintenance controls. The software brings modules together to form a unified system for grounds man...Read more
MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more
ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p...Read more
Quickvase is a low-code application development platform that enables organizations to unite information, people, and workflows within distribution in a single, cloud-based platform. Unlike traditional software solutions, Quickvas...Read more
eFACiLiTY is a facility and workforce management solution designed to help businesses manage enterprise assets and maintenance operations across facilities. Professionals can use the dashboard to track daily activities across buil...Read more
Geomap FMS is a cloud-based solution designed to help businesses manage properties, assets and facilities. Businesses can use a separate product datasheet for each asset to track information such as documents, geo-location, preven...Read more
DEXMA Energy Intelligence is a cloud-based energy management, intelligence and analytics software platform designed to help energy services companies of all sizes deliver energy usage data to their clients. Key features inclu...Read more
Cyanic Job Book enables land surveyors and construction enterprises to manage work hours, completed jobs, billing and more. Users can update work hours via mobile devices, allowing managers to automate timesheet workflows and obta...Read more
eWorkOrders is a cloud-based maintenance management solution offering an integrated suite of tools to manage work orders, asset management, inventory management and preventative maintenance.
The software solution provides use...Read more
Facilitron is a facilities management software that helps colleges, district schools, municipalities and other organizations manage bookings, dispatching, checkout and payments of multiple rental properties. Businesses can automat...Read more
As a school administrator, you know that managing a school campus can be cumbersome. In addition to the classrooms and hallways, the expansive property also includes a playground, gymnasium, cafeteria, auditorium, science labs, and health center. Each of these has its own unique maintenance needs. Additionally, there are compliance requirements from city councils and state and central governance bodies.
Relying on spreadsheets or pen and paper to manage school facilities can quickly get out of hand. Maintenance and repair requests can pile up, and even essentials such as HVAC and water can get disrupted.
A facilities management system can help ensure that everything runs smoothly and all issues are taken care of in time.
To help you choose a facilities management software for your school, we've prepared this guide.
What is facilities management software for schools?
Facility management software for schools helps school administrators track and manage premise maintenance needs. It helps ensure infrastructure is in proper working order, meets all compliance requirements, and is at par with applicable standards.
Most basic tools offer features such as work orders, work requests, reporting, maintenance checklists, inventory management, and workflow automation. However, some advanced tools also offer features such as preventive maintenance and depreciation and warranty tracking to help you address issues ahead of time.
Common features of facilities management software for schools
Create and manage one-time or recurring work orders for maintenance needs and repairs.
Submit requests for maintenance or repair through a mobile app or the software's web page.
Automatically assign work orders to the correct technicians based on pre-set parameters.
Add pre-made checklists of things to do for each work order.
Track usage of consumable supplies and parts for replacement.
Create purchase orders for new parts and consumable supplies.
Create customizable and standard reports to evaluate work order completion rate, maintenance costs, technician productivity, and inventory levels.
What type of buyer are you?
What an independently operated school needs from facilities management software is very different from what a chain of schools needs. Thus, before you select a tool, it is important to understand what type of buyer you are.
Buyers of facilities management software for schools usually fall in one of the following two categories:
Independent establishments: Such schools usually need a facilities management tool with basic features like work orders, work requests, and reporting. A cloud-based tool, with a per user/per month pricing model could be a good option.
Chain or franchise of schools: Such schools have multiple locations and need to juggle maintenance needs across all locations. Accordingly, they would need a facilities management tool with comparatively advanced features such as inventory management, warranty tracking, preventive maintenance, and advanced reporting. They can explore both cloud-based and on-premise deployment models based on the level of upfront investment they want to incur.
Benefits of facilities management software for schools
Facilities management software helps schools maintain their infrastructure and stay on top of all maintenance needs. Its benefits are as follows:
Prompt redressal of issue: Instead of having maintenance and repair requests raised by your staff and students pile in a corner in your office, have them addressed promptly.
Reduce disruption due to maintenance requests: Keep regular school days from being disrupted by routine maintenance tasks by scheduling recurring or preventive maintenance requests for holidays and day-offs.
Know where your resources are being spent: Track exactly where your resources and staff's time is being spent with the help of customized reports. Also, ascertain if there are any recurring problems your staff is dealing with.
Minimize emergency repairs: Identify trends in your maintenance needs, and schedule preventive maintenance requests to reduce the need for emergency repairs.
Key considerations when purchasing facilities management software for schools
The right facilities management software can help you improve maintenance procedures and reduce cost. However, choosing a solution can be tricky. Here are a couple points to keep in mind:
Check for mobile capabilities: An important part of facilities management is being able to snap photos and report issues while on the go. If users need to open up a laptop for everything they need to raise a request, the solution might not be as effective as you want for it to be. So make sure the solution you choose has mobile capabilities, either through an app or mobile browser.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.