UpKeep
Fleet Maintenance Software
Compare All Fleet Maintenance Software
Fleet Maintenance Pro
Fleet Maintenance Pro
Fleet Maintenance Pro is a cloud-based and on-premise fleet and maintenance management solution. It is suitable for small, midsize and large companies. Primary features include fleet inventory tracking, preventive maintenance, rep...Read more
Airline Suite
Airline Suite
Airline Suite is an on-premise, integrated solution designed to help businesses in the aviation industry streamline all processes related to aircraft maintenance, from tracking inventory to generating budget forecasts and daily ut...Read more
Aircraft Maintenance Systems
Aircraft Maintenance Systems
Aircraft Maintenance Systems is a cloud-based solution designed to help businesses in military, general, business or commercial aviation, from maintenance repair and overhaul (MRO) and continuing airworthiness management organizat...Read more
BriskForce
BriskForce
BriskForce is a cloud-based CMMS & EAM solution that helps companies manage assets and maintenance using seamlessly integrated software. Automate preventive maintenance, equipment inspections and accurately track maintenance costs...Read more
ManagerPlus
ManagerPlus
ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p...Read more
Verizon Connect
Verizon Connect
Verizon Connect Reveal is a cloud-based electronic logging device (ELD) and fleet management platform that provides GPS fleet tracking to help businesses gain a 360 overview of all fleet management operations. High-resolution maps...Read more
Software pricing tips
Read our Fleet Maintenance Software Buyers GuideSubscription models
- Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
- Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.
Perpetual license
- This involves paying an upfront sum for the license to own the software and use it indefinitely.
- This is the more traditional model and is most common with on-premise applications and with larger businesses.
Rated best value for money
FleetCommander
FleetCommander
FleetCommander technologies address nearly every aspect of managing your fleet. From motor pools and assigned vehicles to maintenance, parts, fuel, accident, and risk management, to billing and right-sizing, the FleetCommander fle...Read more
Vehicle Fleet Manager
Vehicle Fleet Manager
Vehicle Fleet Manager is a fleet management platform that lets users create maintenance schedules, track vehicle expenses and monitor fuel consumption. The tool can also be installed on-premise and is suitable for various industri...Read more
Fleet Complete
Fleet Complete
Fleet Complete is cloud-based fleet management solution for businesses of all sizes. The solution is used in a wide range of industries including oil and gas, government, construction, manufacturing and many more. Fleet Complete o...Read more
Rhino Fleet Tracking
Rhino Fleet Tracking
Rhino Fleet Tracking is a cloud-based fleet tracking solution suitable for trucking companies of all sizes. The software also offers fleet maintenance tools, and is compatible with desktop and mobile devices. Rhino Fleet Trac...Read more
Whip Around
Whip Around
Whip Around is an intuitive and easy to use digital vehicle inspections and maintenance software. To us, the most important destination a driver reaches is their home at the end of the day. Whip Around effortlessly and accuratel...Read more
Degama DTMS
Degama DTMS
Degama Dynamic Transportation Management System (DTMS) is a trucking management solution that helps businesses streamline operations related to routing, billing, fleet maintenance and more on a centralized platform. The order mana...Read more
Popular Fleet Maintenance Software Comparisons
Buyers Guide
Last Updated: March 09, 2022Fleet maintenance software is a fleet management application targeted specifically toward companies that manage large fleets of vehicles. This could include semi-trucks, aircraft, field service trucks, delivery vehicles, limousines, construction equipment or just about anything else with an engine.
However, with dozens of products to choose from, selecting the right one can be a challenge. This buyer’s guide, along with our fleet maintenance software reviews, cover the essential information a fleet manager needs to make a savvy purchase.
In this guide, we'll cover the following topics:
What Is Fleet Maintenance Software?
Common Features of Fleet Maintenance Software
What Type of Buyer Are You?
Market Trends to Understand
What Is Fleet Maintenance Software?
Fleet maintenance solutions are designed to help you cut costs associated with maintaining vehicles by streamlining your workflow. It will help you quickly and easily identify over- and underutilized vehicles, eliminate unnecessary inventory, track your assets, schedule preventive upkeep, predict potential hazards, manage risk and warranties and support the operations of your facility.
At the heart of most fleet maintenance software is a robust reporting mechanism. This supports users in identifying usage and repair trends to minimize unnecessary costs.
Altogether, fleet maintenance systems help you extend the life of your equipment, reduce downtime and get the most out of your assets.
Common Features of Fleet Maintenance Software
Common functions of a fleet maintenance system include:
| Maintenance management | Manage preventative task schedules, work orders and vehicle repair histories, based on timelines or custom triggers. Some systems also include predictive maintenance, which raises flags based on physical parameters like noise, vibration, temperature or emissions. |
| Inventory and equipment control | Manage preventative task schedules, work orders and vehicle repair histories, based on timelines or custom triggers. Some systems also include predictive maintenance, which raises flags based on physical parameters like noise, vibration, temperature or emissions. |
| Vehicle and asset tracking | Track the vehicles in your fleet as well as any other related assets. Vehicle maintenance software (or truck maintenance software) is a valuable feature of these systems. This starts at purchasing and runs all the way through resale or disposal, including along the way regulatory compliance, fuel and tire usage, warranties, lifecycle costing, driver history and more. |
| Accident and claim governance | Proper upkeep goes a long way toward mitigating risk, but accidents do happen. These systems help you manage claims and monitor incidents and driving habits to further reduce adverse events. |
| Vendor and customer interfacing | Depending on your industry, you may need some way of interfacing with vendors or customers. For example, a dedicated fleet maintenance company may want a Web-based reporting engine that allows clients to enter requests electronically. Web portal applications are designed to fill this need. |
What Type of Buyer Are You?
In our experience, the majority of fleet maintenance software buyers fall into one of the following categories:
Vehicle rental and maintenance organizations. These are companies that specialize either in maintaining vehicles owned by other companies or in loaning vehicles out to other companies. These businesses will want a system that supports detailed preventative tasks and work orders, flexible inventory control, a good customer interface and strong integration with billing and customer relationship processes.
Service companies. Companies that use their fleet for field service activities (e.g., cable companies or landscapers) may want their fleet maintenance software to integrate with a dispatching system to ensure maximum efficiency in scheduling routes. Depending on the size of the organization, you may also want to pay close attention to helpdesk and CRM systems, as well as billing and accounting.
Third party logistics (3PL). Like with service companies, these businesses will want excellent dispatch capabilities to ensure maximum efficiency in scheduling routes. They’ll also want their fleet maintenance to integrate with their distribution and/or warehousing software to help keep track of all the products going in and out.
Transportation industry buyers. Buyers who transport people need to keep excellent records, tying customers to the vehicle and going that next step to make sure the vehicle and driver are safe. This requires a top-notch tool along with fleet/asset maintenance and often customer relationship management.
Heavy machinery users. Buyers in the agriculture or construction industries often have large vehicles that double as heavy machinery. This requires software that’s specialized to that industry’s tools, or else easily customizable to fit those needs.
Market Trends to Understand
- Software as a Service (SaaS). Most industries have seen explosive growth in the Web-based software that services them. Many fleet maintenance buyers will choose Web-based solutions because of the ability to use the software anywhere they happen to be.
- Mobile devices. Like with SaaS, mobile applications present a particularly strong value proposition to the companies that operate fleets. Mobile devices allow drivers to stay in constant communication with their companies, communicating work orders, receiving dispatch notes, reporting incidents, managing inventory and so on.