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Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, o...Read more
Support the entire candidate experience from start to finish with a unified recruitment platform. iCIMS offers best-in-class recruiting products for your hiring life cycle, available as part of one unified talent cloud platform, o...Read more
Omniprise is an on-premise as well as cloud-based customer relationship management solution designed to provide companies a view of all customer interactions on a real-time basis. The solution is suitable for businesses of all siz...Read more
ADP Vantage HCM is an on-premises human capital management (HCM) solution suitable for large organizations with more than one thousand employees. ADP Vantage offers integrated tools to manage recruiting, talent management, time ma...Read more
AcquireTM Applicant Tracking Software is a cloud-based talent management and recruiting solution designed to meet the hiring requirements of small and midsize businesses. It provides a holistic, 360-degree view of hiring processes...Read more
With over 3000 installations in more than 60 countries, PCRecruiter offers a comprehensive Applicant Tracking and Recruiting System. PCRectruiter also provides a solid background in third-party recruiting....Read more
An applicant tracking system is the foundation of strategic talent management. ApplicantStack capably empowers all stakeholders: internal recruiters, hiring managers, administrators and—most importantly—applicants. ApplicantStack ...Read more
Small Improvements is a cloud-based platform that enables users to administer and manage performance reviews and feedback as well as utilize 360-degree, continuous feedback. It can be used by small to midsize businesses in a numbe...Read more
BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS), time tracking, payroll processing, employee engagement and employee satisfaction tools, autom...Read more
Oracle Taleo Cloud is a cloud-based human resource (HR) management suite suitable for large and midsize businesses in all industries. Key features include candidate management and employee onboarding, especially for high volumes o...Read more
eTOTALplan is a cloud-based employee scheduling solution that helps to manage and track employees. The solution caters to different industries such as government, restaurants and charitable organizations. Key features include work...Read more
Hively is a cloud-based customer feedback solution for small, midsize and large enterprises. Primary features include real-time feedback collection, rating collection, customer happiness alerts, team performance leaderboard and re...Read more
Pilat is a cloud-based human resource management (HRM) solution that assists HR managers to evaluate employee performance. The solution caters to businesses across industries such as real-estate, manufacturing, energy, logistics a...Read more
OrangeHRM offers a scalable HRM solution for small and midsize businesses, that helps them to encompass the entire employment lifecycle, from onboarding to termination.
OrangeHRM includes a full suite of applications for comp...Read more
emPerform is a hybrid employee performance management solution that helps organizations to automate performance reviews and align, develop and retain talent. It can be deployed either on-premise or in the cloud.
emPerform helps ...Read more
For organizations seeking a powerful labor management solution that can be accessed anytime, anywhere, StratusTime offers real-time, web-based time and attendance features that work on all major browsers and operating systems....Read more
Kapta Systems offers a cloud-based performance management solution for smaller companies that includes tools for performance reviews, goal management and coaching.
Kapta Performance Management Systems allows users to manage t...Read more
HRToolbench from HR Technology Solutions is a cloud-based talent management suite that caters to HR professionals, helping them manage their daily business operations.
HRToolbench offers six integrated modules: Job Descriptio...Read more
The BullseyeEngagement Performance Improvement System offers powerful talent and performance management while also increasing employee engagement in the process, a key factor in successful companies today....Read more
Saba TalentSpace is a talent development solution suitable for small and midsize businesses. The integrated suite offers comprehensive tools for learning and development, recognition, coaching and feedback.
TalentSpace offers...Read more
As a professional employer organization (PEO), HR isn't just an important facet of your business; it's your business, period. Client companies rely on you to handle all of their important employee management needs, and if you can't deliver a stress-free experience, they'll go to your competitor or hire staff to do their HR in-house.
You need to be able to execute efficiently on important HR tasks and keep clients happy at the same time. In other words, you need software. But maybe you're not sure what options are out there, or which system will best fit your needs.
We're here to help.
In this Buyer's Guide, we'll go over everything you need to know about PEO software to help you make a more informed purchase decision.
PEO software helps PEOs and administrative services organizations (ASOs) perform HR duties for client businesses. Along with functionality to manage your customers' core HR needs—things like payroll, benefits enrollment and compliance reporting, for example—PEO software systems also allow you to create custom invoices and bill clients for services rendered.
Being a PEO doesn't necessarily mean you need to buy a product solely dedicated to the PEO/ASO audience, though they do exist (e.g., PrismHR). Many popular HR systems offer the functionality PEOs need and cater to both in-house HR departments and outsourced HR service providers (e.g., Paylocity).
Common PEO Software Features
PEOs need to make sure that any software they adopt has the functionality to support the services they offer. Here are some common features buyers should look out for when evaluating different PEO software systems:
Automatically walk new hires through client onboarding processes. Important paperwork can be signed and stored digitally.
Track client compliance with local, state and federal employment laws (e.g., ACA, EEOC, OSHA etc.).
Billing and invoicing
Correctly bill clients for services offered. Send customizable invoices and track accounts receivable.
Client and employee portals
Gives workers and HR personnel access within the system to view information and perform tasks such as running reports.
Some PEOs may elect to buy separate HR systems with all the functionality they need and integrate them together, but we recommend investing in one comprehensive solution, if possible.
A comprehensive solution mitigates the risk of data becoming lost or corrupted while transferring between applications, and provides a better experience for clients, who only have to learn and log in to one system.
How Much Does PEO Software Cost?
It would be great if all PEO software systems were priced the same way, but unfortunately that's not the case. Here are some common pricing structures you can expect to run into:
Perpetual license. This is more common with on-premise systems that are hosted on your own server (as opposed to cloud-based software, which is hosted by the vendor and accessed through a web browser). You pay one large upfront cost to own the software indefinitely.
Subscription (per employee, per month or per user, per month). Vendors may charge based on the number of employees in your organization or the number of employees total across all of your clients, so be sure to ask what they mean by "per employee."
Freemium. Some vendors offer a basic version of their platform for free, then charge for extra functionality. Open source software is also "free" in the sense that it doesn't cost any money to get access to the code, but there is still a significant investment here in terms of IT deployment and maintenance.
Key Considerations When Purchasing PEO Software
Before you talk to a single PEO software vendor, you first have to ask important questions internally about your goals and constraints.
These include: Which features do you need and which ones do you merely want? What's your budget? If you're replacing an existing system, what have been the most significant pain points you want to remedy? What's your deadline to be up-and-running with new software?
Once you have answers to these important questions and pare down your options, it's time to do demos. Here are some key considerations to keep in mind when evaluating different PEO software systems:
User interface is critical. With an in-house system, you might be able to get away with a clunky interface, if it gets the job done. Not so if you're a PEO. Clients are going to be using your system too, so it's vital that whatever software you choose be intuitive and easy to use.
Will your software play nice with client systems? Clients may have their own accounting or time tracking systems they want to use. If they can't easily integrate with your software, that will lead to headaches down the road.
Evaluate the support behind the software too. Talk to vendors extensively about the support options they offer and their associated cost. Also be sure to understand how they will handle updates. The last thing you need is a client being unexpectedly locked out of the system during maintenance.
Additional PEO Software Resources
A PEO software purchase isn't something that should be taken lightly. Whatever product you choose will have a profound effect on the quality of service you offer.
This guide offers basic advice, but if you want to learn more, here are some additional resources: