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Faster, smarter, easier payroll and HR
As a small business owner, you’re managing more than ever. And with less time to get it all done — you can’t afford mistakes. You need a trusted payroll and HR platform that can help you st...Read more
Triton HR offers small to midsize companies a cloud-based human resources (HR) solution that integrates payroll services, employee benefits and core HR applications into a single system. The system can be configured to support a w...Read more
Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that c...Read more
APS has a mission: to make payroll and HR easier. They have been providing payroll and tax compliance services to companies since 1996. In 2004, APS released its cloud-based solution for workforce management.
APS delivers a sing...Read more
Patriot Payroll does not have an app, but the website is optimized for mobile use.
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different...Read more
Paycor creates Human Capital Management (HCM) software for leaders who want to make a difference. Our HCM platform modernizes every aspect of people management, from the way you recruit, onboard and develop people, to the way you ...Read more
Wagepoint is a small-but-mighty company on a mission to simplify payroll – and even dare to make it delightful! Our online payroll software was built just for small businesses, automating the most “ugh” parts of payroll so that ou...Read more
Paychex Flex is a human capital management solution that's designed using web-based modular technology and a dedicated service center to help meet the HR needs of employers of any size and industry. With a single login, users can ...Read more
Paylocity is a cloud-based human capital management (HCM) platform that provides human resources and payroll management tools to help businesses manage core HR functions. Key features include payroll processing, benefits administr...Read more
Wave Payroll is a cloud-based payroll solution for small businesses. Primary features include invoicing, accounting, online payments, lending and receipts. The accounting module allows users to create custom invoices, scan receipt...Read more
OASIS by Intellitek is a full-featured ERP solution that is a great solution for overall Supply Chain Management. It features several important applications, such as Supplier Management, Procurement, and Transportation Management....Read more
CheckMark Payroll is an on-premise payroll solution for do-it-yourself payrolls, small businesses, accountants, and professional payroll services. It imports hours from a time clock or spreadsheet, tracks accrued sick and vacation...Read more
AME Professional Payroll is an on-premise payroll solution for small and midsized businesses. The solution enables users to create and print checks for gross-to-net, net-to-gross and after-the-fact entries for multiple companies, ...Read more
BrightPay, winner of Payroll Software of the Year 2018 is a payroll and automatic enrolment software that makes managing payroll easy. BrightPay is one of Ireland and the UK’s market payroll software providers for accountants and ...Read more
sumHR is a cloud-based human resource management solution for small and midsize companies. Primary features include payroll automation, attendance and leave management, performance management, reimbursement management, enterprise ...Read more
Employment Hero is a cloud-based human resource (HRM) management system for small and medium businesses on the up. The solution helps manage the entire employee lifecycle, with modules for recruiting, onboarding, payroll, time and...Read more
Payment Evolution is a cloud-based human resource management solution designed for small and midsize organizations. It offers payroll management and benefits administration within a suite.
The payroll management module provid...Read more
Payroll Mate is an on-premise payroll management solution designed for small and midsize companies based in the United States. It allows users to manage payroll, pay employees, calculate taxes, prepare checks, create payroll repor...Read more
ClockOn is a cloud-based suite of applications, including time and attendance tracking, employee scheduling and payroll management. The solution can also be installed on-premise to cater to the needs of small companies as well as ...Read more
Workly is a human resources (HR) software solution offered both as a cloud-based service and as an on-premise deployment. Key features include a free time clock, as well as scheduling and payroll applications.
Workly’s time c...Read more
For a small business owner like you, there are two ways to manage the payroll process: use an in-house payroll software solution or outsource to a payroll service provider. But if you don't want to share your sensitive payroll data with a third-party payroll provider, then buying software is your best bet.
There are a number of vendors that provide payroll software tailored specifically to the needs of small businesses. This guide will give you a head start on choosing the right system.
Small business payroll software helps small business owners streamline and automate payroll processing and employee benefits management. The software helps save time and effort as well as reduces the chances of manual payroll errors.
An online payroll solution is designed to help small firms process payroll in-house. It often includes modules for time tracking, payroll tax filing, and benefits administration. It automates data entry and tedious processes that users would otherwise have to do manually, saving both time and labor costs.
There are many different payroll solutions available on the market. Larger companies might need deeper functionality for managing Human Resources (HR) in multiple locations or tools for complex reporting as part of their payroll system. But small businesses typically need an online payroll solution with basic capabilities such as compensation, time tracking, and tax filing.
Common features of small business payroll software
These systems often come with some or all of the following core capabilities:
Found in every system, this application automates payroll processing. Users assign pay rates to employees, and employee hours are entered directly or imported. The system then automatically calculates wages and generates paychecks. Direct deposit options are usually offered, and bonuses, commissions, overtime, and tips can be added.
Time and attendance
Time clock functionality allows employees to clock in and out. Administrators can also track employee attendance.
Automatically prepares, files, and pays state and federal taxes. Alternatively, provides payroll tax calculations and/or documents for users to prepare and file taxes manually.
Insurance and benefits
Some systems have functionality for insurance and benefits administration. This allows users to enroll employees in insurance benefits and manage benefit elections. Paid time off can also typically be accrued and tracked.
What type of buyer are you?
Many different solutions cater to the needs of small companies, but not all small businesses are created equal. Consider what your requirements are as you begin researching for an online payroll software solution:
Basic payroll needs: If you are looking only for a basic solution to streamline payroll processing, consider entry-level, affordable products with functionality that cater specifically to your payroll management needs.
More robust workforce management needs: Perhaps you need a payroll system that also offers more robust tools such as tax compliance and filing, insurance and benefits administration, and employee management.
Growing business with payroll and HR needs: If your business is growing and you know you may need to scale up to a full HR software suite, consider a vendor that offers tiered packages that let you easily upgrade without having to learn a whole new system.
Benefits of small business payroll software
There are many benefits to choosing a payroll software solution over running payroll manually. These include:
Automation of tedious processes: First and foremost, you’ll save time once spent cutting checks and filing taxes. The software automates manual payroll tasks, so you have more time to spend building your business.
Reduced labor costs: You’ll also save money by cutting down on the labor costs associated with payroll processing. For some companies, small business payroll software can even eliminate the need for a full-time payroll employee.
Greater accuracy and lower risks: In addition to saving time and cutting costs, a good payroll system will increase accuracy and decrease risk. Automated payroll processing eliminates the possibility of human errors. The software will also remind you of important deadlines, so the risk of incurring penalties decreases significantly.
Integration with existing software: Many small business payroll systems can integrate with the other HR tools and accounting software your business may already be using. This can streamline operations and reduce errors even further.
Market trends to understand
Here are a few trends to be aware of as you search for new software in this market:
Most of today’s small business payroll solutions are deployed in the cloud. Since users log into the software from their internet-connected device, cloud-based systems can be accessed from anywhere.
With traditional on-premise systems, businesses had to buy updated software each year to keep up with changing payroll tax laws. Now, cloud vendors simply update their products as laws change, and the changes are reflected in users’ systems automatically—with no need to buy anything new.
Mobile accessibility: As cloud-based software has become more popular, so too has mobile access to payroll systems. Many vendors now offer native mobile apps for smartphones and tablets, which provide a seamless on-the-go experience.
Some vendors offer employee self-service mobile apps, as well. These allow workers to access their own salary and benefits information remotely. Look for this trend to continue in the future.