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Vista is an integrated human resource, benefits, payroll, recruiting and self-service application that offers tools for administrative HCM and payroll processes.
Functional elements include workflow, tax management, recruit...Read more
Ascentis offers a cloud-based human capital management (HCM) suite designed for midsize companies of all industries. It includes HR and benefits, recruiting and onboarding, talent management, time and attendance and payroll.
Support the entire candidate experience from start to finish with a unified recruitment platform. iCIMS offers best-in-class recruiting products for your hiring life cycle, available as part of one unified talent cloud platform, o...Read more
Omniprise is an on-premise as well as cloud-based customer relationship management solution designed to provide companies a view of all customer interactions on a real-time basis. The solution is suitable for businesses of all siz...Read more
Faster, smarter, easier payroll and HR
As a small business owner, you’re managing more than ever. And with less time to get it all done — you can’t afford mistakes. You need a trusted payroll and HR platform that can help you st...Read more
ADP Workforce Solution is suited for businesses with more than 50 employees looking to streamline HR processes. ADP Workforce Now includes capabilities such as payroll processing and tax filing, performance management, compensatio...Read more
ADP Vantage HCM is an on-premises human capital management (HCM) solution suitable for large organizations with more than one thousand employees. ADP Vantage offers integrated tools to manage recruiting, talent management, time ma...Read more
The Arcoro human resources (HR) management solution is the bridge to better HR. With over 10,000 customers and 360,000 daily users in 20 countries around the world, Arcoro offers configurable, easy-to-use, cloud-based HR software ...Read more
BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS), time tracking, payroll processing, employee engagement and employee satisfaction tools, autom...Read more
eTOTALplan is a cloud-based employee scheduling solution that helps to manage and track employees. The solution caters to different industries such as government, restaurants and charitable organizations. Key features include work...Read more
OrangeHRM offers a scalable HRM solution for small and midsize businesses, that helps them to encompass the entire employment lifecycle, from onboarding to termination.
OrangeHRM includes a full suite of applications for comp...Read more
For organizations seeking a powerful labor management solution that can be accessed anytime, anywhere, StratusTime offers real-time, web-based time and attendance features that work on all major browsers and operating systems....Read more
UKG Ready is a flexible and seamless HR solution that provides a connected people experience to easily manage the entire employee journey, from a single solution. Designed for flexibility and ease of use, UKG Ready combines the po...Read more
SAP human capital management (HCM) solutions enable a more flexible, engaged, and resilient business by strengthening the employee experience with cloud HR solutions across core HR and payroll, time and attendance, talent manageme...Read more
Bullhorn provides cloud-based CRM solutions for relationship-driven businesses. The solution offers automated data capture and customer insight technology to help companies win customers and keep them engaged.
Bullhorn’s CRM ...Read more
People-Trak is a cloud-based HR Solution suite that allows users to deploy the application in the cloud or on-premise.
Canopy's People-Trak solution comes with a free HR database which includes alerts, reporting and 1 GB of s...Read more
Workday HCM assists global businesses of all sizes in a variety of industry verticals with workforce planning, analysis, and execution. Workday delivers user and administrative tools across financials, HR, planning, talent, payrol...Read more
Triton HR offers small to midsize companies a cloud-based human resources (HR) solution that integrates payroll services, employee benefits and core HR applications into a single system. The system can be configured to support a w...Read more
Replicon's advanced timesheet functionality lets businesses track valuable information including check-ins/outs, task progress, and billable/non-billable hours. The invoice module allows users to build custom invoices, examine pay...Read more
TimeForge is a workforce management (WFM) solution that helps HR professionals and business operators with applicant tracking and onboarding, attendance, absence management, employee scheduling, sales and labor reporting, HR certi...Read more
Vacation tracking software is a tool that allows HR personnel to monitor employee absences for vacation, sick leave, and other time off. A majority of such tools also allow tracking the hours worked by employees, including overtime.
Common Functionality of Vacation & PTO Tracking Software
You can expect to find most, if not all, of the following functionality in vacation and PTO tracking software:
Track individual accruals and usage of different types of paid time off, including sick days, vacation days, holidays and bereavement.
Employees can request time off, notifying managers to approve or disapprove the request.
Workers can access the system to clock in, clock out and log their hours worked. Managers can manually enter times if necessary.
See the hours worked for individual employees or whole departments across a variety of date ranges.
Employees can clock in and out of shifts online, from their computer or phone, or through a physical wall clock system.
Automatically carry employee hours and absences over into your payroll system to accurately calculate wages.
Benefits of Using Software for Vacation & PTO Tracking
In a 2015 Software Advice report, we found that 48 percent of HR software buyers are currently using manual methods such as Excel spreadsheets or pen and paper to handle their HR needs, including employee attendance and vacation tracking. You may even be part of this group.
A system dedicated to employee vacation and PTO tracking offers a number of benefits over manual methods, including:
Employee self-service. Instead of a single manager or HR employee logging the hours for every worker in the organization, employees can log in to the system and do it themselves. Employees can also keep track of their own PTO accruals.
Increased transparency. Many vacation tracking systems will automatically flag strange or incompatible entries (e.g., an employee requesting PTO they don’t have etc.) and notify relevant personnel.
Increased security. Unique login IDs, dual authentication and other security features ensure that time and PTO entries are accurate and uncompromised.
Payroll integration. Integrating tracking software with your payroll system allows employee hours to be ported over automatically to calculate wages, eliminating tedious double entry.
How Much Does Vacation Tracking Software Cost?
Vacation tracking software is usually priced one of two ways: with perpetual licensing or subscription licensing.
With perpetual licensing, you pay a one-time fee upfront to use the software indefinitely. The obvious benefit with this type of payment method is much lower recurring costs, but the upfront investment is usually significant. This type of licensing is more common with on-premise systems that companies must host on their own servers.
With subscription licensing, you pay for the software on an ongoing monthly or annual basis. Sometimes this subscription is a flat fee (e.g., $20 per month), but more often it is based on how many employees you have at your organization (e.g., $5 per employee per month). This type of licensing is more common with cloud-based software, also known as a software-as-a-service (SaaS), where the system is hosted by the vendor themselves for clients to access through a web browser.
Employee work-life balance has become an increasing concern in corporate spheres in an effort to boost recruiting efforts and enhance company culture. Here is how vacation tracking software is keeping up with some noteworthy trends:
Flexible work arrangements (FWAs). Flextime and remote working have become popular perks in recent years to attract workers tired of the typical 9-to-5 office job. If your company offers FWAs, cloud-based vacation tracking software can allow workers to check in and out of shifts at home or anywhere else. You can also set customized rules for individual workers or departments to accurately track any flextime arrangement.
Unlimited PTO. Another recent trend is for companies to offer employees unlimited vacation, allowing them to take off as much time as they want, if their work quality hasn’t dropped off and their manager approves it. If you’re experimenting with unlimited PTO, be sure to still track how much time off is being taken to compare to a standard policy and determine if it’s worth adopting it permanently.