
Google Drive
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As businesses continue to become more digitally inclined — producing, accessing, and sharing content has become standard practice. Many small businesses rely on email and spreadsheets to access, share and manage content; however, they have their downsides. They don't allow employees to collaborate on the same document, leading to lost productivity and wasted time.
Content collaboration software helps businesses fill this gap, improve productivity, and save time by creating an environment where teams can easily collaborate on all types of enterprise content. With this software, employees can easily upload, access, share, and manage content from one centralized location.
In this buyers guide, we will discuss everything about content collaboration software (from basics to the common features, benefits, key factors, and market trends) so that you can make the right purchase decision about the software for your organization’s needs.
Here's what we'll cover:
Content collaboration software enables creating, sharing, distributing, and managing enterprise content within the organization in real time, facilitating enhanced productivity and better team collaboration. Not only does a content collaboration tool allow businesses to store and distribute content, but it also helps them automate and streamline workflows by enabling teams to share and manage all types of content easily.
The most significant advantage of using a content collaboration solution is that it allows team members to produce and manage content collectively. The software typically includes collaboration tools, content library, file sharing, enterprise content management, document management, data synchronization, mobile access, etc.
Upload, sync, edit, manage, and share option in OneDrive (source)
Choosing a solution that can fulfill all your content collaboration needs can be quite intimidating, especially when you have so many options to choose from. We list the most common features of a content collaboration platform so that you know what to look for when selecting one.
Enable you to collaborate on the same content in real time. This ensures everyone is on the same page when working on a project, thus helping you save time. |
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Content library |
Helps you store and share files easily and allows you to access all the content from a single location. It's a repository of all the content that is being worked on by the team. |
Allows you to share all types of content with others in the organization. It is helpful in effective collaboration on content projects as it enables users to share files quickly and easily. |
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Helps you keep content organized in one place, making it easy for everyone to find the right files and folders. This feature also ensures that only authorized users can access the content. |
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Data synchronization |
Ensures that all the changes made in the documents are synchronized and reflected in real time. This allows for ease in collaboration and reduces the risk of losing data. |
Mobile access |
Helps you access and collaborate on content anytime, anywhere from your mobile device. This is useful for those who need to work on a document collaboration while they are on the go. |
Reporting/analytics |
Helps you understand how your content is being used, who is accessing it, sharing it, etc. This helps you make better decisions about your content and its distribution. |
Before you consider your content collaboration software options, it's better to know what type of buyer you are so that you can make an informed decision while selecting the software.
Content collaboration software has endless benefits, making it easier for employees to work together on the same document in real time. Here is what you can expect an ideal content collaboration software to do:
Even though budget, team size, and business needs play a vital role in helping you select the content collaboration software, there are some key drivers you need to consider in order to make the right purchase decision. Have a look:
The content space is evolving more rapidly than ever before. As companies compete for attention on the internet, content collaboration has become a prime differentiator. Here are promising content collaboration market trends you should keep your eye on:
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.