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ClickITFax is an online faxing platform built for large enterprises. This solution is designed to eliminate the need for a fax machine by enabling enterprises to securely and quickly send faxes from any internet-connected device, ...Read more
GFI FaxMaker is a fax server software designed to help businesses in banking, finance, healthcare, insurance, legal, travel, manufacturing, government and other sectors send, receive and manage faxes. Administrators can include at...Read more
FaxTalk FaxCenter is a multi-lingual fax server solution that helps businesses receive faxes, manage contacts, create phonebooks, and store all transmissions on a centralized platform. It enables staff members preview, annotate an...Read more
HylaFAX Enterprise is a cloud-based and on-premise fax solution designed to help enterprises securely send and receive faxes. Features include reporting, multiple file formats, virtualization, fax blacklisting, and progress tracki...Read more
Snappy Fax is an on-premise solution designed to help businesses automate fax processes and deliver documents in batches. Users can schedule and forward faxes to multiple and selective email addresses. The application enables us...Read more
ReferralMD is a cloud-based fax management software designed to help the healthcare industry manage inbound and outbound faxes from a unified platform. Key features include task assignment, categorization, fax routing and notifica...Read more
Businesses are continually looking for ways to improve the fax service to improve processes such as customer invoicing and customer experience. Using a fax machine burdens them with the manual tasks of printing and faxing, managing paper and consumables, and maintaining equipment.
Fax server software is an easy and convenient way for organizations looking for a solution that is easy to set up and flexible enough to satisfy changing needs. The software performs the same function as a fax machine, i.e. sending and receiving documents through a fax number.
Here's what we'll cover:
Fax server software is an online tool that enables users to send and receive scanned documents as fax messages by allowing a computer and scanner to effectively imitate a dedicated fax machine. The fax messages can be stored as PDFs, spreadsheets, etc.
The software helps businesses reduce communication costs and streamline process workflows.
For example, the software can automatically send invoices and purchase orders to customers and suppliers at set times.
Electronic faxes in Cocofax (Source)
Each vendor offers a unique mix of features, however, there are some common features in all fax software solutions.
Electronic faxes |
Create, edit, preview, and send faxes electronically. |
Delivery tracking |
Track the delivery of outgoing faxes through notifications, statuses, etc. |
Archiving and retention |
Archive and store data that is not actively used or retain the data for compliance purposes. |
Fax to email |
Send and receive faxes directly in the email using a fax number. |
Encryption |
Convert fax messages into a code while transmitting for data security. |
Whitelisting/blacklisting |
Control system access and deliverability for applications and fax addresses. |
Before purchasing a fax server solution, you should assess what kind of buyer you are and what are your requirements. The majority of use cases fall into one of these categories:
Here are the biggest benefits you will see from using online fax software in your organization:
Fax server software is usually priced based on the number of pages you need to send or receive every month. The more the number of pages and the greater the depth of functionality, the higher the price.
Many vendors offer tiered pricing plans. With the first, most basic tier, buyers might pay a monthly fee to access basic functionality and services.
As the price scales up, buyers can add more functionality to the system. These additional capabilities might include fax numbers, email to fax option, and developer APIs with dedicated account managers for support.
Monthly subscription pricing is more common with fax server software (where the software is accessed via Web browser). However, if you don't have high-volume needs, a pay-per-use model may be the cost-effective choice. In such a setup, users are generally allowed only to send faxes and are charged for each page transmitted through the software.
With so many options and feature sets to choose from, selecting the right fax server software can quickly become an overwhelming task. To narrow the search list, here are three key factors to keep in mind when you evaluate different products:
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.