
My PT Hub
Leave the competition behind with Club Automation, a club acceleration platform designed to make your life easier and give members what they want. Founded by club owners, our web-based software solution was created with the unique...Read more
PULSE is a cloud-based club management solution suitable for gyms, fitness centers and spas of all sizes. Key features including scheduling, reporting, customer relationship management (CRM) tools, point of sale (POS), lead manage...Read more
Providing a great solution to membership management for small to medium size gyms, health clubs and fitness centers. Gym Assistant is an easy-to-use platform which helps in creating reports and making and accepting credit card pay...Read more
EZFacility is a cloud-based gym and fitness center management solution that helps users track payments and automate scheduling. EZFacility caters to small to midsize clubs and multi-chain fitness centers. Key features include trai...Read more
Perfect Gym is a gym management solution that offers features such as a client portal, point of sale, marketing and customer relationship management (CRM). The client portal allows users to sign up new members and upsell add-on pa...Read more
WellnessLiving is a cloud-based business management solution for wellness studios of all sizes. The key features of the solution include online booking, payments, class scheduling and marketing management. WellnessLiving feat...Read more
Xplor Studio is an affordable, all-in-one fitness management solution designed for both studios and hybrid personal training businesses, including HIIT, Bootcamp, Pilates, Barre, Boxing, Cycling, sports organizations, and more. ...Read more
Zen Planner is a member management software for gyms, affiliate gyms, martial arts schools, MMA schools and fitness studios. It includes integrated payment processing and automated billing, a self-service kiosk iPad app, both a me...Read more
Upper Hand is a leading provider of full-suite sports and fitness management software that enables businesses to achieve more while doing less. Upper Hand untangles the complexities behind running your business, empowering your te...Read more
If you are a fitness center or gym owner, you need to take care of tasks such as employee management, registering and managing clients, notifying them about changes in class schedules, and designing different fitness programs. Taking charge of the financial aspect of your business is also vital, as it includes budget planning, tracking generated revenue, and managing gym memberships that are created and canceled. Doing all this manually by maintaining different spreadsheets or keeping track of the information on paper, will only complicate your job.
Gym management software will help you reduce the time you spend on these administrative tasks, as well as help you keep track of memberships, your employees and their schedules, and track your finances to manage fitness centers efficiently. Administrators can efficiently communicate with clients, allow them to book classes online, and process payments.
Given the many options available on the market, deciding which software to purchase can be difficult. In this buyers guide, we’ve provided all the information you need to make the right purchase decision for operating your gyms efficiently.
Here’s what we'll cover:
Gym management software or gym software is a type of system that allows gyms and fitness centers to manage and operate their businesses efficiently. It allows you to manage gym schedules, track members and their attendance, communicate with clients, and automate billing processes.
Using this type of software, trainers can check their availability, member information, and their schedule. Clients can enroll for memberships and sign-up for classes, and owners can view reports, create new programs, run payroll, and manage marketing communications.
Client portal in RhinoFit Software (Source)
Most gym management software tools have the following features in common:
Billing and invoicing | Manage monetary transactions with clients and members when they sign up for memberships or register for classes. The software lets you invoice your clients when booking. |
Membership management | Store member contact information, interactions, payment due dates, relevant interests, and more. The software helps you keep in touch with members by creating lists so you can send customized messages. |
Attendance tracking | Track client attendance to know who is a regular versus who is not. The software also lets you manage trainer schedules, track hours logged, overtime, and absences by staff. |
Calendar management | Create and manage an electronic calendar of upcoming programs to be shared with members and clients. This can help users book and register classes in which they are interested. |
Class scheduling | Allow members and clients to schedule fitness classes in-person or online. |
Client portal | Allow stakeholders and members to log in to the software to view their member profile and keep their personal information, such as contact details, payment details, and address, updated. |
Email campaign management | Build an email list of members and clients to send newsletters, promotions, and discount offers to multiple recipients at once. This helps you keep your clients notified of any discount offers or updates in training schedules or programs. |
Payment processing | Accept and record payments from members and clients through different methods, such as debit/credit cards, net banking, and mobile wallets. This lets you reconcile your financial transactions. |
Online booking | Allow end users to sign-up online for classes. |
Access controls/permissions | Control which features users have access to within the software. E.g., clients have access to the client portal and training schedules, while trainers have access to client preferences, client schedules, etc. |
Most buyers of gym management software platforms belong to one of the following categories:
Here are a few things to keep in mind when purchasing a gym management solution:
Biometric integration with gym management software solutions: In order to enhance security within the premises, many gyms are using biometric technology to keep unauthorized personnel from entering the gym. Integrating biometric devices with gym management software will help owners know how many people are entering their gym, and get staff to become acquainted with customers that are or aren’t regulars. Vendors providing biometric integration can also help gym administrators track clients’ and employees' attendance.
Note: The applications mentioned in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.