Meeting Software

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Showing 1 - 20 of 138 products
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Showing 1 - 20 of 138 products

Robin

Robin Powered is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and more. Key features inclu...Read more

4.70 (44 reviews)

Zoho Meeting

Zoho Meeting is an online video conferencing solution suitable for single users as well as small to large-sized organizations. The solution can be used to host product launches, sales presentations, webinars, user education and on...Read more

Bitrix24

Bitrix24 is a client management solution that provides a platform for businesses to organize and track interactions with potential or existing clients and partners. The software allows users to log and manage client interactions, ...Read more

Pexip

Pexip is a cloud-based solution designed to help businesses in financial, medical, education and government sectors manage video calls with staff members across remote locations to facilitate collaboration. Key features include on...Read more

4.84 (62 reviews)

OnBoard

Winner of Capterra’s Ease of use Badge, OnBoard is a board intelligence platform that simplifies board meeting management and empowers more informed decision-making, more secure remote meetings, and real-time accessibility from an...Read more

iBabs

iBabs is a secure board meeting management solution. It assists decision makers while enhancing meetings through portable devices. iBabs offers a complete control over decision-making processes & an efficient tracking method of re...Read more

4.60 (5 reviews)

Nasdaq Boardvantage

Nasdaq Boardvantage® is a board portal that helps companies of all sizes work better. Purpose-built to optimize the entire workflow of meetings, it is user-friendly and offers the resources of a global brand that is at the forefr...Read more

4.63 (64 reviews)

ContractZen

Secure governance software with advanced contract management, board meeting management, entity management, e-signature, and VDR that is loved by hundreds of customers from over 30 countries. Start your 30-day free trial today – no...Read more

4.65 (17 reviews)

Swoogo

Swoogo is the #1 event management software that increases your productivity and ROI—not your stress levels and Aspirin budget. Designed for in-person, virtual, and hybrid events—we provide a comprehensive platform that creates str...Read more

4.92 (12 reviews)

Asana

Asana helps teams orchestrate their work—from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less—no matter where they are located or how many different department...Read more

Software pricing tips

Read our Meeting Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Azeus Convene

Convene is the multi-awarded board management software and cloud-based collaboration platform suitable for large and midsize organizations across all types of industries. Some of its notable key features include live online presen...Read more

4.74 (53 reviews)

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Doodle

Doodle is a cloud-based appointment scheduling platform, which helps small to large size enterprises schedule meetings and appointments. The prime features of Doodle comprise of access invitation, calendar management, invite ...Read more

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ePly

ePly is a cloud-based event registration solution that enables businesses to customize registration forms and manage data of attendees for the event. Its features include e-ticket selling, payment processing, badge and certif...Read more

4.65 (48 reviews)

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EMS

EMS Event Management Software is a cloud-based event management platform. It allows users to create and approve reservations and services. EMS's key features include meeting and room scheduling, hoteling, workspace management...Read more

4.28 (25 reviews)

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Aventri

Aventri is a cloud-based meeting and event management solution that helps businesses of all sizes across various industry verticals to manage various processes in an event's planning lifecycle. Aventri lets users create event...Read more

4.29 (77 reviews)

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Eventboost

Eventboost is an online event management solution that helps corporations, professional event planning agencies and consultants to plan and organize events. The solution provides online registration, event invitation management, s...Read more

4.64 (25 reviews)

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EventMobi

EventMobi is a cloud-based event management solution for businesses of any size across a variety of industries. Primary features include event apps, multiple event management, registration, check-in, live polls, surveys, gamificat...Read more

4.72 (39 reviews)

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eSCRIBE

eSCRIBE is a cloud-based meeting and agenda management tool. It is built to help governmental, educational and health care institutions maintain records and handle all stages of the meeting lifecycle. The product offers features t...Read more

4.19 (16 reviews)

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FreeConferenceCall.com

FreeConferenceCall.com is a conferencing platform with over 800,000 business users, including 500 well-known companies. It caters to users around the globe, offering screen sharing, high-definition audio conferencing and video con...Read more

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ExxpertApps

CALVI Insight is a cloud-based telecom expense management and electronic billing solution. The solution helps users prepare invoices and notifies customers when their invoices are ready. It can also be accessed on mobile devices, ...Read more

5.00 (11 reviews)

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Popular Meeting Comparisons

Buyers Guide

Last Updated: September 16, 2021

Software Applications for Meeting

Collaboration is a key to a successful business, whether small or large, as it helps with problem-solving, teamwork, and client management. With remote working on the rise, it has become more crucial for businesses to manage workplace collaboration effectively.

Meeting software enables and enhances communication within businesses. Communication can be through text, audio, video, and content sharing. While collaboration is the basic requirement, security, ease of use, and scalability are additional benefits provided by this software.

In this buyers guide, we’ll look at common features, benefits, and key considerations before purchasing meeting software.

Here’s what we'll cover:

What is meeting software?

Meeting software streamlines organizing, scheduling, conducting, and attending meetings. These meetings can be team meets, training sessions, webinars, presentations, and interviews. With the dynamic need for this technology, meeting software applications offer features that suit a particular meeting type or multiple use cases.

The meeting management software increases engagement between teammates, departments, and business partners. The web conferencing solution is cost-effective, sustainable and saves time as it reduces travel and expenses incurred for in-person meetings.

Video-Conferencing-Platform-Of-Zoho

Video conferencing platform of Zoho Meeting (Source)

Common features of meeting software

The contemporary workplace has required online communication to become more significant than ever due to employees working remotely and across geographical locations, and outsourcing work to freelancers. Meeting software has evolved to meet the communication requirements.

Take a look at the common features that a web conferencing software solution includes:

Collaboration tools Allow team members to communicate, collaborate, share media files, and work together through a single platform.
Meeting management Plan, schedule and conduct meetings to accomplish team goals.
Private chat Send private chat messages to the selected individual(s) within an online meeting.
Recording Record live video calls to review later or send to people who couldn’t attend.
Reporting/Analytics Create metrics such as attendance, meeting agenda, duration, and participants feedback to analyze assemblies.
Screen sharing Allow users to share screens digitally, give access to meeting participants, and let them watch your activity in real-time.
Third-party integrations Integrate functionalities from third parties to leverage more features and applications.
Video conferencing Hold face-to-face meetings over the web.
Video layouts/views Choose different layouts to let participants view meetings in a way that focuses on what you want to display.
Virtual backgrounds Upload or use pre-set virtual backgrounds during a video meeting.
Application encryption Secure the data shared in a meeting through end-to-end encryption meaning the software vendor cannot decrypt data/video/chats shared during the meeting.
Audio calls Make voice calls to meeting participants.
File sharing Digitally send and receive files during meetings.
HD audio/video High-definition audio and video capabilities are available for better call quality.
Host controls Enables hosts with special privileges to control various aspects of the call such as putting participants on mute, blocking screen sharing and chats, etc.
Live chat Chat online in real-time to make sessions more interactive.

What type of buyer are you?

Before deciding on which software to choose from, you should understand which buyer category you belong to so that you choose the right software. Most buyers belong to one of the following categories:

  • Small and midsize enterprises (up to 500 employees): Whether you are in legal, marketing, education, fitness, medical or any other industry, you are required to communicate with your clients and customers. As social gatherings continue to move to hybrid and remote models, you need to make online sessions more lively, accessible, and interactive. Thus, buyers in this category should look for software solutions that provide creative backgrounds, reactions, hand raising, mobile device integration and live chat options.
    Businesses who are in education should opt for a collaboration tool that enables students to move beyond classroom walls by connecting with relevant people, places, and events. Meetings hosts have controls to disable chat options, mute and remove participants to manage virtual classrooms. Sessions can be pre-recorded so that participants can watch them at a later time or refer back to for future references.
  • Large enterprises (over 500 employees): These buyers need conferencing solutions to communicate with teammates, departments, business partners, and clients. Government agencies, public sector institutions, hospitals and private enterprises fall under this category. Beyond collaboration, these buyers are looking for tools that are secure with end to end encryption, enable integrations with their industry-specific devices, CRM, marketing and sales tools, support webcasts at massive scales, and provide real-time translations for diverse audiences.

 

Benefits of meeting software

The key benefits of meeting software include:

  • Unified communication: As employees use multiple communication methods such as chat, phone calls, video conferencing, etc., meeting software streamlines communication by offering multiple channels in one platform.
  • Lower costs: If your employees live in different countries or cities, bringing them together for a team meeting takes a toll on your budget. Meeting software allows employees to communicate from anywhere at any time. Thus, saving valuable time and money. Web conferencing software has also reduced the need for establishing board meeting rooms. These conference rooms require expensive equipment and have limited seating. With video conferencing software, the applications are installed in every system and reduces the need to buy additional equipment.
  • Productive meetings: Since meetings are planned in advance, you can create agendas beforehand. The sessions are more likely to be productive as participants adhere to the agendas without spending time on idle conversations.
  • Ease of measuring results: Virtual meeting software provides insights into important aspects of meeting data such as cost, attendance, duration, engagement, and feedback from participants. These reports help you in analyzing which meetings were most productive, allowing you to adopt best practices for future meetings.
  • Maintain records: Meeting software enables organizers to record sessions, and maintain transcripts. With recorded meetings, non-attendees do not miss out on discussions and visuals. These logs can also be used for future references.

 

Market trends:

  • Artificial intelligence (AI) can help make meeting software more interactive: With AI-driven technology, meeting software enhances the way people communicate by adding more human elements. This software is capable of adjusting the position of your eye, therefore, it seems like you are looking straight at the other person. The continuous learning capability of meeting software makes it easier to conduct virtual meetings with low-speed internet as well. The software collects key points from a person’s facial muscles and creates a realistic video with low bandwidth data. AI-driven meeting tools bring more inclusion through real-time translations within assemblies.

Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.