OCR Software

Compare All OCR Software

Filters

Apply Filters:

X

Your Industry

Your Company Size

Price

Sort by

Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Sponsored: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.
Avg Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
A to Z: Sorts listings by product name from A to Z.
Showing 1 - 20 of 38 products
Filters
Showing 1 - 20 of 38 products

ABBYY FineReader PDF

ABBYY FineReader PDF allows users to convert, edit, and share PDF documents. It is suitable for individuals and businesses. This solution can help teams streamline collaboration on PDF workflows in the workplace. ABBYY FineReader ...Read more

DocuPhase

The DocuPhase Enterprise Automation Platform delivers document management, workflow automation, and OCR capture tools. The DocuPhase solution is designed for companies of all sizes. It is available in both cloud-based and on-premi...Read more

4.36 (50 reviews)

Learn More

PDFelement

PDFelement is a contract management solution that helps businesses in finance, real estate, education, hospitality and other industries create, convert, edit and sign PDF documents. It enables team members to review, comment and h...Read more

Learn More

Infrrd

Infrrd OCR, by Infrrd is a cloud-based data capturing tool that leverages Optical Character Recognition (OCR) and artificial intelligence algorithms to extract data from unstructured documents. The solution enables users to extrac...Read more

4.25 (4 reviews)

Learn More

Nitro

Nitro is an electronic signature solution designed to help businesses create, edit, convert, sign, combine, share, review and secure PDF documents on a centralized platform. Professionals can insert text, images, fonts, layouts, l...Read more

Learn More

Wolfram Mathematica

Wolfram Mathematica is a technical computing solution that provides businesses of all sizes with tools for image processing, data visualization and theoretic experiments. The notebook interface enables users to organize documents ...Read more

Learn More

Grooper

Grooper was built from the ground up by BIS, a company with 35 years of continuous experience developing and delivering new technology. Grooper is an intelligent document processing and digital data integration solution that empo...Read more

4.63 (24 reviews)

Learn More

Rossum

Powered by AI-based technology, Rossum is an intelligent cloud-based data extraction plugin solution that helps businesses capture required information from invoices, receipts, purchase orders, and bills of lading to streamline ac...Read more

4.80 (5 reviews)

Learn More

Klippa

Klippa is a cloud-based accounting solution that helps small to large enterprises manage expenses and process digital receipts or invoices. It comes with a centralized dashboard, which enables users to gain insights into the busin...Read more

4.65 (17 reviews)

Learn More

Hypatos

Hypatos is a document processing solution that helps businesses leverage artificial intelligence (AI) technology and machine learning algorithms to automate data extraction and manage back-office operations. It comes with an appli...Read more

5.00 (10 reviews)

Learn More

Software pricing tips

Read our OCR Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Smart ID Engine

Smart ID Engine - fast, secure, private, and precise software for scanning and recognition ID card, passport, and drivers license. The software (SDK) automatically extracts data from video, photos or scans of over 1600 types of id...Read more

5.00 (2 reviews)

Learn More

DocDigitizer

DocDigitizer is a SaaS document management and data capture solution that allows businesses to utilize AI and machine learning technology to analyze documents and capture data from files in multiple formats and layouts. It comes w...Read more

4.75 (8 reviews)

Learn More

OCR Gateway

OCR Gateway is a data capture and document automation tool that helps businesses optimize document workflows. We are experienced in automating processes across several industries, like logistics, legal, healthcare, life sciences, ...Read more

5.00 (1 reviews)

Learn More

Nanonets OCR

Nanonets OCR is an optical character recognition (OCR) system, which helps businesses leverage deep learning capabilities to digitize documents. Professionals can automate tag generation for images on social media channels and sc...Read more

4.91 (33 reviews)

Learn More

Scanbot SDK

The Scanbot Scanner SDK allows employees and clients to scan documents, QR codes, barcodes, IDs, passports, EHIC-cards, and various other data from their smartphone. With the recognition of text and data, users can reduce of proce...Read more

No reviews yet

Learn More

OnBase

OnBase is a cloud-based enterprise information platform that helps small to large organizations manage content, processes and cases. With specific solutions for insurance, financial, higher education, government, commercial and he...Read more

4.31 (61 reviews)

Learn More

Cognitive Workbench

ExB is the only Intelligent Document Processing (IDP) solution that works with every document (digital or not, structured like a form or completely unstructured like a report) for every workflow (also the most uncommon ones). Ou...Read more

No reviews yet

Learn More

TrulySmall Accounting

TrulySmall Accounting is a financial reporting and accounting solution that is designed to assist small businesses automate and manage bookkeeping tasks. With machine learning technology, employees can categorize and reconcile exp...Read more

3.60 (5 reviews)

Learn More

Anyline

Anyline develops mobile optical character recognition (OCR) and Barcode technology, which gives businesses the power to read, interpret and process visual information with any mobile device. Anyline scanning solutions integrate ...Read more

4.33 (3 reviews)

Learn More

ITyX

ITyX is a robotic process automation software that uses artificial intelligence and machine learning algorithms to automate text-based workflows. It offers a digital mailroom module, which lets businesses utilize pre-configured fo...Read more

No reviews yet

Learn More

Popular OCR Comparisons

Buyers Guide

Last Updated: October 19, 2021

Imagine that you want to pull some text or data from a graphic or a printed contract—what are your options? Spend time retyping the entire thing and then correcting mistakes? Or simply use a tool that can convert the document into a digital format in several minutes? If you want a tool, then you've landed in the right place.

Optical character recognition software, or OCR software, helps you convert different types of documents such as scanned paper-based documents, PDF files, or images into editable and searchable text.The file can be saved in a new format such as DOC, RTF, XLS, PDF, HTML, TXT, etc. OCR software also allows you to export data directly to office applications such as Microsoft Word, Excel, or Adobe Acrobat.

The entire process of text extraction and data conversion from the original paper document, image, or PDF takes very little time compared to doing it manually, and the final document looks just like the original.

In this buyer's guide, we’ll explain what OCR software is, its common features, its benefits, considerations to take into account when selecting a tool, and the latest trends that software buyers should not miss.

Here's what we'll cover:

What is OCR software?

OCR (optical character recognition) software is designed to help businesses convert different types of document formats, such as scanned paper documents, PDF files, or images, into editable and searchable electronic data files.

OCR solutions make it possible to recognize text in these documents and images by scanning them, processing content in the documents, and converting them into editable file formats like plain text, or Word or Excel documents. Documents processed with these platforms typically include client forms, invoices, and staff paperwork.

Various teams can use OCR solutions in their day-to-day operations such as accounting, human resources, and data entry teams to obtain important information from mass quantities of paper and digital files.

PDF conversion in OCR Gateway Software

PDF conversion in OCR Gateway Software (Source)

Common features of OCR software

Below are some common features of OCR software:

Text extraction Process various documents and image types and extract text from images (JPG, BMP, TIFF, GIF) into editable files.
Document conversion Convert documents and images into editable file formats such as plain text, Word, or Excel.
Data validation Validate extracted data after the conversion.
PDF conversion Convert text and images from your scanned PDF document into editable file formats.
Data import/export Import and export files to/from your existing computer system.
Multiple language support Support, recognize, and process files in multiple languages with a single OCR tool.
Document archiving Electronically archive converted digital documents that can be easily accessed for future use.
Mobile document capture Capture text from documents and images using a mobile device and convert pictures to documents or different formats.

What type of buyer are you?

Before evaluating OCR software, it’s helpful to determine your business size and requirements for the tool:

  • Small and midsize businesses (SMBs—up to 500 employees): Small and midsize businesses with comparatively smaller teams and fewer clients will have to handle a limited amount of paper-based documents. These could include small retail shops or clinics. Your small or midsize business could opt for a free OCR tool or a basic version that’s reasonably priced and is good enough to process a small number of files.
  • Large enterprises (over 500 employees): Large enterprises that operate globally and have large teams and client bases will need to process a large number of documents. These businesses could be large banking and insurance businesses. Look for an enterprise OCR solution that provides functionality for multiple formats and language support, handwriting detection, role-based permissions to access the documents, and simultaneous processing of multiple document batches.

Benefits of OCR software

Here are the key benefits of OCR software:

  • High accuracy: Manual data entry and data logging pose many challenges, and inaccuracy is just one of them. OCR software can help you capture, scan, and process the exact text from an original document, reducing the chances of human errors or inaccuracies.
  • Reduced costs: OCR solutions can help businesses that carry out tasks like data/text extraction cut down costs. This is mostly helpful for departments such as HR and finance that deal with a large number of paper-based documents such as invoices and receipts. With OCR software, all the text from paper-based documents is converted into digital formats which helps reduce printing, shipping, and copying costs. In addition, OCR software enables businesses to store files in digital format, thus reducing the need for physical space to store paper documents.
  • Enhanced productivity: Manual data entry from non-editable documents, such as paper-based forms, takes a lot of time, energy, and effort. OCR solutions offer features such as text recognition, data extraction, and document conversion to automatically convert non-editable documents into editable file formats such as Word, Excel, or plain text. That means your team members don't need to manually enter the data into the systems, which saves time and leads to better productivity.
  • Improved data security: Paper-based forms can be easily misplaced, stolen, or destroyed by fire or moisture. With OCR software deployed, your files are scanned, analyzed, and stored in a digital format that cannot be destroyed. Further, all records are stored in a centralized database that can be accessed only by authorized users. OCR software also offers user authentication and data encryption capabilities to prevent mishandling or unauthorized access.

Key considerations when selecting OCR software

  • File formats: OCR is all about converting documents and images into different file formats. Make sure you look for an OCR solution that supports the different file formats your organization works with. Whether it’s TIFF, PNG, PDF, JPG, JPEG, or any combination of those, make sure the OCR software you’re planning to purchase supports all of them.
  • Features and cost: The overall cost of OCR software tools varies based on the features it offers. Make sure to identify your organization’s specific needs and which software features can help meet them. If you need help with processing just a small number of files, go for a free OCR tool or a basic software version that’s reasonably priced. But if you want premium features such as multiple formats and language support, handwriting detection, and simultaneous processing of multiple document batches, you'll have to opt for an enterprise solution that will be more expensive.
  • Accuracy: OCR software vendors may promise you between 97% to 99% accuracy, but these rates are mostly based on character errors, not word errors. Consider text and scanning specifications before you make your purchase decision. For the text part, ask about the availability of special fonts (typewriter) in the software which includes the capability to recognize handwritten documents with any degree of accuracy. As for the scanning part, getting a quality image is the first step in having the best and most accurate OCR experience, so don’t forget to ask about things such as resolution, brightness, straightness, and discoloration before purchasing the OCR software.

Market trends to understand

  • Artificial intelligence (AI) in OCR technology: AI-enabled OCR tools can not only scan text and convert it into different file formats but also make sense and meaning out of it. These OCR systems aren’t restricted to a fixed number of character sets and can accumulate knowledge and learn to recognize any number of characters. Therefore, combining AI and OCR is proving to be an effective strategy for both data capture and management. Many vendors have already implemented AI into their OCR software offerings, and more are expected to follow.

Note: The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication.