
Adobe Acrobat Reader DC
ABBYY FineReader PDF allows users to convert, edit, and share PDF documents. It is suitable for individuals and businesses. This solution can help teams streamline collaboration on PDF workflows in the workplace. ABBYY FineReader ...Read more
PDFelement is a contract management solution that helps businesses in finance, real estate, education, hospitality and other industries create, convert, edit and sign PDF documents. It enables team members to review, comment and h...Read more
Wolfram Mathematica is a technical computing solution that provides businesses of all sizes with tools for image processing, data visualization and theoretic experiments. The notebook interface enables users to organize documents ...Read more
Smart ID Engine - fast, secure, private, and precise software for scanning and recognition ID card, passport, and drivers license. The software (SDK) automatically extracts data from video, photos or scans of over 1600 types of id...Read more
DocDigitizer is a SaaS document management and data capture solution that allows businesses to utilize AI and machine learning technology to analyze documents and capture data from files in multiple formats and layouts. It comes w...Read more
OCR Gateway is a data capture and document automation tool that helps businesses optimize document workflows. We are experienced in automating processes across several industries, like logistics, legal, healthcare, life sciences, ...Read more
Nanonets OCR is an optical character recognition (OCR) system, which helps businesses leverage deep learning capabilities to digitize documents. Professionals can automate tag generation for images on social media channels and sc...Read more
The Scanbot Scanner SDK allows employees and clients to scan documents, QR codes, barcodes, IDs, passports, EHIC-cards, and various other data from their smartphone. With the recognition of text and data, users can reduce of proce...Read more
ExB is the only Intelligent Document Processing (IDP) solution that works with every document (digital or not, structured like a form or completely unstructured like a report) for every workflow (also the most uncommon ones). Ou...Read more
TrulySmall Accounting is a financial reporting and accounting solution that is designed to assist small businesses automate and manage bookkeeping tasks. With machine learning technology, employees can categorize and reconcile exp...Read more
Imagine that you want to pull some text or data from a graphic or a printed contract—what are your options? Spend time retyping the entire thing and then correcting mistakes? Or simply use a tool that can convert the document into a digital format in several minutes? If you want a tool, then you've landed in the right place.
Optical character recognition software, or OCR software, helps you convert different types of documents such as scanned paper-based documents, PDF files, or images into editable and searchable text.The file can be saved in a new format such as DOC, RTF, XLS, PDF, HTML, TXT, etc. OCR software also allows you to export data directly to office applications such as Microsoft Word, Excel, or Adobe Acrobat.
The entire process of text extraction and data conversion from the original paper document, image, or PDF takes very little time compared to doing it manually, and the final document looks just like the original.
In this buyer's guide, we’ll explain what OCR software is, its common features, its benefits, considerations to take into account when selecting a tool, and the latest trends that software buyers should not miss.
Here's what we'll cover:
OCR (optical character recognition) software is designed to help businesses convert different types of document formats, such as scanned paper documents, PDF files, or images, into editable and searchable electronic data files.
OCR solutions make it possible to recognize text in these documents and images by scanning them, processing content in the documents, and converting them into editable file formats like plain text, or Word or Excel documents. Documents processed with these platforms typically include client forms, invoices, and staff paperwork.
Various teams can use OCR solutions in their day-to-day operations such as accounting, human resources, and data entry teams to obtain important information from mass quantities of paper and digital files.
PDF conversion in OCR Gateway Software (Source)
Below are some common features of OCR software:
Text extraction | Process various documents and image types and extract text from images (JPG, BMP, TIFF, GIF) into editable files. |
Document conversion | Convert documents and images into editable file formats such as plain text, Word, or Excel. |
Data validation | Validate extracted data after the conversion. |
PDF conversion | Convert text and images from your scanned PDF document into editable file formats. |
Data import/export | Import and export files to/from your existing computer system. |
Multiple language support | Support, recognize, and process files in multiple languages with a single OCR tool. |
Document archiving | Electronically archive converted digital documents that can be easily accessed for future use. |
Mobile document capture | Capture text from documents and images using a mobile device and convert pictures to documents or different formats. |
Before evaluating OCR software, it’s helpful to determine your business size and requirements for the tool:
Here are the key benefits of OCR software:
Note: The application selected in this guide is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been taken from sources believed to be reliable at the time of publication.