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Staff.Wiki is the best way to modernize and secure your organization's policies and procedures. For organizations that are security-conscious, use Staff.Wiki to easily port your policies and procedures into one central wiki that i...Read more
Policy Manager by Steele is a cloud-based solution, which helps businesses coordinate, update, review, create, deploy, administer and handle corporate policies within a unified platform. Supervisors can configure workflows with pe...Read more
We’re making it easier, faster, and cheaper to book business trips and keep travelers safe and happy. The result is a smoother booking and travel experience for everyone, that also gives businesses all the control they need. Wit...Read more
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Policy Manager by MCN Healthcare is a cloud-based document control and workflow management solution designed to help medical organizations automate policy access, review, approval and attestation. Its automated tracking and report...Read more
PolicyHandler is a web-based policy management system, which assists small to medium insurance carriers with claims administration. Key features include workflows, automated renewals, messaging, task tracking and documentation. ...Read more
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Sword Policy Manager is a cloud-based compliance management solution that helps businesses of all sizes control and monitor policies and procedures within the organization. The centralized platform enables complete management of c...Read more
Our policy management software automates your policy management life cycle and provides the “evidential weight” required to protect organisations from brand degradation and reputational threats. From creation and management to pu...Read more
Diligent Compliance is a risk management solution designed to help organizations maintain regulatory compliance across internal and external processes to improve business continuity. Professionals can upload relevant corporate pol...Read more
Termageddon is a policy management solution that helps organizations create and embed privacy policies into websites and applications. The platform lets attorneys send custom questionnaires to collect business information from cli...Read more
Accountable is a cloud-based compliance and risk management software designed for healthcare practices of all sizes. It helps users manage HIPAA compliance, policies and procedures, HIPAA training, risk assessment and business ass...Read more
AgentCubed provides lead management and CRM solutions specific to those in the insurance industry. It helps users automate workflows, manage the relationship and generate leads by skills-based routing. The solution is cloud-based ...Read more
ARALOC is a cloud-based security platform for desktop and mobile devices. It offers mobile security and data loss prevention. The solution is hosted in the Microsoft Azure cloud but can also support the storage of content on priva...Read more
Organizations create policies to govern operational and business aspects, such as ensuring data protection, monitoring the use of company assets, and meeting compliance requirements. But if the policies are managed manually, it's difficult to ensure employee access, proper documentation, and, more importantly, usage of the most up-to-date version.
Policy management software addresses these pain points. It helps users create, review, approve, and store policies according to the established workflow. Policy management tools also allow you to distribute or share policies with the relevant employees.
While policy management software may seem like an additional cost, it helps you ensure regulatory compliance and respond more quickly to client escalations or security breaches, thereby indirectly adding value to your bottom line.
Policy management software is a tool that helps users organize and manage all their policy and procedure documents centrally.
This type of software facilitates collaboration between legal and other teams on creating, editing, and maintaining policy and procedure documents. It also allows employees to digitally attest that they have read and understood the policies.
Policy management tools also offer security features such as access controls and administrator privileges to restrict unauthorized users from editing, reviewing, or approving policies.
In this section, we discuss key features to look out for when shopping for a policy management solution.
Policy authoring | Enables users to create, edit, review, and approve policies directly on the tool using automated workflows. |
Search | Enables users to quickly find the policy document they need by typing in file names or parts of metadata in the search bar. |
Notifications | Alerts administrators through email, pop-up messages, or text reminders when policies are due for review or when someone has reviewed or modified a policy. |
Attestation | Allows users to digitally confirm (such as with e-signatures) that they have read and understood a policy. |
Access controls | Allows administrators to limit user access to specific policies, set documents as read-only, and restrict sharing or printing of policy documents. |
Audit trail | Tracks changes made to a document, capturing details of who made an update, and stores different versions of the document with timestamps. |
Metadata management | Buckets policies into various broad categories, such as HR policies or ethics policies, using metadata tags to make the search easier. |
Bookmarks | Allows users to mark specific policies for quick and easy referencing. |
While the utility of policy management across industries and business sizes is subjective, there are some businesses that will find policy management software indispensable. We discuss them here.
Businesses in heavily regulated industries: Certain sectors, such as healthcare, telecommunications, and financial services, are more heavily regulated than others. Policy management software can help organizations in such sectors define and organize their policies to meet industry mandates.
Large businesses: The larger the scale and scope of operations, the more detailed are the policies and procedures. In such cases, the centrality of document storage and distribution can be vital to streamline operations and avoid noncompliance.
Here are some of the most notable benefits of policy management system:
Along with deciding the features you need in a policy management software solution, it's also important to consider the below parameters.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.