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Teramind Employee Productivity Tracking helps businesses of all sizes streamline monitoring of projects, workforce productivity, employee activities, time, expenses and other activities. The platform lets organizations create cust...Read more
monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ...Read more
MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. Key features include file management, time tracking and reporting. MeisterTask offers a dashboard that helps users view...Read more
Zoho Sprints is a cloud-based product roadmap solution for businesses of all sizes. The solution is designed to be used by agile teams and offers features such as user dashboards, reporting, scrum boards, timers and timesheets. Zo...Read more
DocuVantage OnDemand Contracts is a cloud-based contract management solution offering a complete portfolio of features to manage the contract development and review process from beginning to end for businesses of any size and indu...Read more
Atlas Intranet Collaboration Suite is a tool that helps businesses manage documents, meetings, and communication on a unified platform. Users can track multiple projects and tasks, organize schedules and set up meetings via the ca...Read more
Evernote is a web-based project management tool that offers project collaboration, scheduling and task management functionalities within a suite. This solution is designed to cater to businesses of all sizes. Evernote allows ...Read more
FlippingBook is an online tool for creating professional digital flipbooks. We are a family of products that convert PDFs into engaging online flipbooks. We help marketing, sales, and HR teams communicate effectively with the au...Read more
Whether you work as a freelancer, or an employee of an organization, you're always looking for new ways to boost productivity. From collaborating with colleagues and clients to tracking projects to delivering the output, you need various tools to help you achieve workflow continuity.
Productivity tools can help streamline workflows and simplify daily operations. Productivity software can take many forms, and can help you manage documents, emails, and tasks; collaborate with team members; and track all projects and activity.
We have created this buyers guide to help you understand productivity software, with all the essential information you need to choose the right tool.
Here’s what we'll cover:
Productivity software is a group of applications that help users increase efficiency by facilitating the completion of tasks and projects. This includes word processing, database management, collaboration, time tracking, and project management, to name a few.
For example, using a word processing application will help users produce digital files, making the tasks of creating, editing, storing and sharing documents much more efficient. Similarly, project management software helps users manage projects by offering a visualization of a workflow process which makes delegation, coordination, team communication, and prioritization of tasks and projects easier.
Most productivity software tools have the following features in common:
Collaboration | Collaborate with other teammates and clients by sharing files and documents to review and approve. This allows multiple users to work on the same file from different locations at the same time. |
Activity tracking | Monitor project-related activities in order to track employee time, project progress, tasks assigned and completed, and other metrics. |
Document management | Capture, track, and store electronic documents such as PDFs, word processing files, and digital images of paper-based content. The benefits of document management include document security, access control, centralized storage, and streamlined search and retrieval. |
Email management | Manage large volumes of emails by organizing inboxes and sorting messages based on predefined rules. The software helps in email routing, response management, email archiving, and backup and recovery. |
File sharing | Allow multiple people or computers and mobile devices to access the same file simultaneously to read, view, or modify it. |
Task management | Manage daily work across all functions and tasks that you are involved in. Such a tool helps you manage workflows, organize tasks and activities, and collaborate in a shared workspace. |
Scheduling | Plan availability and assign specific time slots for tasks and resources to your team members in order to achieve your goals and priorities in a set time period. |
Notes management | Record, organize, and store information and notes in short-form documents or text format. |
Project management | Automate task assignment, resource allocation, and milestone tracking for all phases of a project. It also helps you plan for the costs and time needed to execute the tasks involved in the project. |
Before purchasing a productivity tool, you should determine which buyer category you're in so you can choose the right tool. The majority of buyers fall into the following categories:
Here’s a market trend to keep in mind when selecting a productivity tool for your business:
Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication.