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Manatal is the next-generation recruitment software designed for recruiting agencies and in-house HR departments across industries. Cloud-based and built with the latest technologies, it is designed to streamline recruitment proce...Read more
Recruit CRM is an applicant tracking system (ATS) for recruitment agencies and executive search firms.
Recruit CRM offers all functions, which agencies need like resume parsing, an in-built email client, job board posting, t...Read more
Vincere is the Recruitment Operating System. The all-in-one #RecOS purpose-built for recruitment & staffing to streamline and unify the entire Front, Middle & Back office operations.
No more 'Frankenstacks'. Run your core proces...Read more
Our Applicant Tracking System and Recruiting CRM simplify every step of the hiring process in the company. Also, it streamlines everything from sourcing passive candidates to onboarding workflows with an affordable pricing model. ...Read more
TargetRecruit is a staffing and recruiting agency business suite built on a Salesforce platform that allows firms to choose from applications centered on marketing, talent sourcing, accounting, reporting and more to fill needs. It...Read more
JobDiva is a cloud-based Platform as a Service (PaaS) for staffing enterprises, incorporating a patent-protected search-and-match recruiting engine, supported by a full suite of CRM, data analytics, back-office, candidate communic...Read more
eBoss is a cloud-based recruiting solution designed to assist users throughout the hiring process. Key features include applicant tracking, data management, job posting, candidate search tools and reporting.
eBoss allows users to...Read more
Crelate is an all-in-one recruiting customer relationship management (CRM) and applicant tracking system (ATS) built for staffing, consulting and recruiting agencies. Crelate’s visual user interface enables recruiters to find, att...Read more
CATS Applicant Tracking System is a Web-based solution that automatically posts open positions to well-known job boards. It offers add-ons for Outlook, Microsoft Word and social media sites....Read more
Top Echelon recruiting software offers applicant tracking (ATS) and client relationship (CRM) features in a single recruitment solution designed to manage the placement and hiring process for growing recruiting teams and companies...Read more
Zoho Recruit is a Web-based applicant tracking system that is a good fit for small to midsized businesses. The system includes automated job board posting, resume parsing and interview scheduling....Read more
The new version of Exelare has been redesigned from the ground up to allow unprecedented levels of flexibility and customization around your company’s own unique business model. Exelare has AI candidate matching and ranking, sour...Read more
TRIS - Total Recruitment Information System is a recruiting agency software solution targeting small to medium-sized agencies. It is available for on-premise deployment. Key features include applicant tracking, candidate managemen...Read more
From the outset, Avionté software was designed to be a comprehensive operating platform for staffing businesses. Avionté provides robust software solutions that include CRM, recruiting, onboarding, payroll, billing, and business i...Read more
With its easy customization and social media integration, CURA by mindSCOPE takes recruiting and staffing to a different level. It contains a useful client/candidate portal, and is scalable to any size agency....Read more
Chameleon-i is a cloud-based recruiting agency solution. Modules included in the platform are automation, communication, customization, organization, searching and reporting.
Chameleon-i’s automation module includes an action...Read more
BrightMove provides on-demand recruiting software for staffing firms, recruitment process outsourcing providers and corporate HR departments.
With access to over 1,000 resume databases, BrightMove’s sourcing tools assist rec...Read more
Evolve is a recruitment solution that can be deployed on-premise or in the cloud. It is designed for professional staffing companies and allows users to share CVs, search thousands of contacts and candidates, manage a recruitment ...Read more
There’s a whole category of software designed for employment agencies, headhunters, temp agencies, recruitment agencies, staffing agencies and related businesses that focus on recruiting employees to work for client organizations. Although “recruiting agency software” is not a commonly used term in the industry, we’re using that phrase in this guide to describe this type of software, which is designed to assist recruitment agencies in performing their day-to-day tasks more efficiently, such as:
Manual tasks (e.g., time and expense submission)
Communication and scheduling
Reporting and analytics
This buyer’s guide has been written to help recruiters navigate the landscape of available staffing software products, and to assist you in making the right decision.
A good recruitment agency software product will be designed with multitasking in mind—since you’re constantly fielding phone calls and moving from one candidate to the next, the ability to get from one place to another in the software without losing your place is critical.
Staffing agency software will contain many of the same features and functionality associated with HR software or recruiting software, though slanted to the fact that agencies are hiring for other people, not themselves. At its heart, an employment agency software program contains applicant tracking, resume tracking and recruiting applications, which together allow recruiters to manage all the necessary data related to applicants and clients so they can make better matches in less time.
The more advanced a product gets, the more likely it is to have features like automated candidate matching, social media integration, accounting/payroll and time and expense tracking. The best software for staffing agencies will let you manage all aspects of your business in one place.
Common Features of Recruiting Agency Software
Features of recruiting agency software include:
This is the customer relationship management component of the software. Every company that comes to your agency looking to hire someone gets their own ID and workflow code, which includes basic information about the employer, their hiring needs and history, deadlines etc. This helps you manage who’s hiring for what jobs and when.
Manages basic information on a candidate, their skills and work history and their status in the hiring workflow. More advanced systems have resume parsing capabilities, which help convert candidate resumes into the relevant data fields.
Matches candidates to the employer and job, based on their skill set, work experience and the needs of the hiring company.
Time and expense tracking
This feature allows the agency and/or hiring company to track employee time cards, invoices and expenses to make sure their resources are being spent appropriately. This then ties into the accounting workflow.
Payroll and accounting
Recruiting agencies need to be able to tie their accounts receivable to the employee that they helped match. Temp agencies need to tie this to accounts payable, too, since they receive the money from the hiring company and then pay that out to the temp.
Social media and online integration
Helps you connect to major job boards and social media sites to share job openings and recruit new candidates. Some programs also offer the capability to scour job boards, which helps find passive candidates who have their resumes posted online.
More advanced systems will tie directly into your Microsoft Exchange Server, Google etc., to associate the email or calendar item with the candidate and/or employer. This makes it much histories much easier to browse and search and immediately gives you access to all the data you need for any conversation.
What Type of Buyer Are You?
Products in the recruiting agency software market are designed for different types of buyers. These buyers include:
Temp agencies. Since temp agencies deal with high turnover and are paying the people they recruit, they often need temp agency software or temporary staffing software with accounting capabilities that can handle this kind of use, as well as an online system that lets candidates log in and track their work history and payment status.
Full-time staffing agencies. Staffing agencies that recruit primarily full-time employees get paid a one-time fee for recruiting a good candidate. This typically makes for much easier accounting, but it may require more robust candidate tracking functionality, since there will usually be more steps in the candidate matching process.
Human resources (HR) professionals. If you hire exclusively for one company—i.e., you work in the HR department of a company—you’ll probably be better off with HR software or recruiting software, which are designed more for the needs of a single business rather than a recruiting agency.
Market Trends to Understand
As you evaluate recruiting systems, it is important to understand the current trends in this industry:
Online applications. Using email to manage your recruiting process can be a nightmare. Far preferable is allowing the candidates to import their data into an online system, which helps automate candidate matching and leaves everything simple and searchable. Resume parsing is the term used to describe this feature of recruiting software—the ability to import a resume and automatically identify the different elements to put into unique data fields.
Software as a Service (SaaS). Also known as cloud computing, many software programs are hosted remotely, with access coming through a Web browser. In the past few years, SaaS applications have become just as robust as traditional programs, but without the upfront costs and IT investment, which smaller companies in particular tend to find very valuable.
Social media recruiting. Twitter, Facebook, and Google+ are fast becoming the number one place to find candidates. A good system will integrate well with these platforms so you can leverage them to build your business.