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A CMMS system helps organizations track the upkeep of their assets and the related maintenance cost, with the ultimate goal of prolonging an asset’s lifespan at minimal expense. This could include maintaining assets in a single facility or a range of facilities or maintaining a group of equipment (e.g., a fleet of vehicles) or other types of machinery. CMMS and enterprise asset management (EAM) systems are closely related, and the terms are often used interchangeably. However, CMMS is a departmental application used by maintenance departments, while an EAM system is used across an enterprise. CMMS is implemented to prolong the lifespan of physical assets. An EAM software tool, on the other hand, oversees all of an organization’s assets, including fixed assets, IT assets, and digital assets.
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Synchroteam is a cloud-based field service management and scheduling solution that caters to businesses of all sizes in field service industry that includes cleaning services, construction, electrical and HVAC. Synchroteam fe...Read more
EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more
AssetWhere is a cloud-based school property information software designed to help businesses record and view information related to properties. Key features include contract/license management, preventive maintenance, inventory ma...Read more
Aircraft Maintenance Systems is a cloud-based solution designed to help businesses in military, general, business or commercial aviation, from maintenance repair and overhaul (MRO) and continuing airworthiness management organizat...Read more
BriskForce is a cloud-based CMMS & EAM solution that helps companies manage assets and maintenance using seamlessly integrated software. Automate preventive maintenance, equipment inspections and accurately track maintenance costs...Read more
Infor EAM solutions provide an enterprise asset management solution for companies in a variety of industries including manufacturing, healthcare, distribution, government entities, energy and service organizations. The solution he...Read more
iMaint CMMS/EAM centralizes data and automates maintenance management tasks to help companies resolve critical maintenance challenges and maximize ROI. It boasts a simple and easy-to-use interface, and is highly customizable. Suit...Read more
NetFacilities offers computerized maintenance management software (CMMS) tools that allow organizations to provide work orders and maintenance controls. The software brings modules together to form a unified system for grounds man...Read more
ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p...Read more
Easy to use and affordably priced, FaciliWorks will help you reduce costs, maximize productivity and ensure greater asset uptime. FaciliWorks CMMS software makes maintenance smooth and efficient. FaciliWorks tracks all of the var...Read more
Whether your business is in retail, hospitality, manufacturing, or transportation, proper asset maintenance is important to ensure quality product and service delivery. Your maintenance team spends hours every week on scheduled maintenance of heavy equipment, machinery, spare parts, and more. A computerized maintenance management system (CMMS) helps your team perform tasks efficiently by providing data on what to do and when to do it.
CMMS software—also known as maintenance software—helps create a virtual repository of data on the entire maintenance operations of a business. It automates manual processes such as scheduling work orders and tracking inventories to help save time.
With an array of products available on the market, buying a CMMS solution can be confusing. To help you figure out which tool matches your business needs, we’ve created this buyers guide that has all the essential information related to purchasing CMMS software.
Here’s what we'll cover:
CMMS software is a software platform that helps organizations track the upkeep of their assets and the related maintenance cost, with the goal of prolonging an asset’s lifespan at minimal expense.
The software is used for asset management, facility management, fleet maintenance management, equipment management, and maintenance of other types of machinery. CMMS software can generate maintenance reports and process scheduled maintenance requests for inspection.
CMMS and enterprise asset management (EAM) systems are closely related; the terms are often used interchangeably. However, CMMS is a departmental application used by maintenance departments, while an EAM system is used across an enterprise. CMMS is implemented to prolong the lifespan of physical assets. An EAM tool, on the other hand, oversees all of an organization’s assets, including fixed assets, IT assets, and digital assets.
Asset tracking in EZOfficeInventory software (Source)
Most CMMS software platforms have the following common features:
Asset tracking | Monitor the lifecycle and usage of assets, such as equipment, tools, and hardware, from acquisition to retirement. |
Preventive maintenance | Plan and perform maintenance of equipment at specific time intervals to prevent the chances of unexpected failure. |
Work order management | Manage the timely processing and completion of maintenance work orders to avoid asset downtime. Work order management includes processing work requests, checking resource availability, assigning tasks, tracking warranty, tracking downtime, and managing inventory. |
Billing and invoicing | Manage monetary transactions and invoices with external customers or internal departments. This involves generating quotes for services offered, creating invoices, and getting paid. |
Inventory management | Track the parts, tools, and other materials required to perform routine upkeep in your maintenance program. This helps manage the number of resources on hand to maintain proper supply. |
Mobile access | Access the software remotely on mobile devices such as smartphones, tablets, and laptops through an app or a browser. |
Scheduling | Plan the availability of resources and assign specific maintenance tasks to be completed over a period. |
Service history | Track the work performed, maintenance history, and resources used for past customers, sites, or assets. |
Technician management | Track the work orders and scheduled services assigned to each technician. The software helps manage technicians’ availability and assigns specific tasks to them. |
Third-party integrations | Integrate CMMS software with other solutions and applications to sync data. This helps avoid any duplicate data entry and ensures informed decision-making. |
Before purchasing a CMMS platform, you should understand which buyer category you belong to. Most buyers fall into the following categories:
Implementing a CMMS software platform has various benefits, including:
Here are a few things to keep in mind when purchasing CMMS software:
Here is a latest trend in the CMMS software market:
Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication.