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Venue Management Software
Compare All Venue Management Software
iVvy Venue Management
iVvy Venue Management
iVvy Venues is a cloud-based venue management system designed to help hotels, restaurants and clubs manage bookings and group accommodations. Key features include invoice creation, customizable branding, payment processing, custom...Read more
Event Temple
Event Temple
Event Temple is a cloud-based event management solution designed to manage bookings and revenue for venues and hotels. The solution can be used by hotel chains, independent hotels, clubs, wedding venues and convention centers with...Read more
Ungerboeck Software
Ungerboeck Software
Ungerboeck is a cloud-based event management software designed to help sporting venues, exhibition centers, theatres, trade show organizers, museums and universities manage the entire event lifecycle, from registering guests and b...Read more
Function Tracker
Function Tracker
Function Tracker is a cloud-based venue management solution that assists clubs, restaurants, hotels and catering businesses of all sizes with event booking and customer management. Key features include quote creation, ticket manag...Read more
Event Booking Engines
Event Booking Engines
Event Booking Engines is a cloud-based software platform designed to help Venues, Hotels, Caterers, Restaurants and Hospitality Groups manage their events, calendar, tasks, proposals, contracts, payments, lead transfer and event t...Read more
Planning Pod
Planning Pod
Streamline how you manage events, grow revenues and save 62+ hours/month of busywork with Planning Pod's all-in-one venue and event management platform. Call 877-266-3882 for more information. Featuring 20+ online tools, our clou...Read more
Event Guru
Event Guru
Event Guru is a cloud-based solution, which assists small to medium event and conference venues with managing meeting spaces, dining rooms, caterers, diagrams, and attendees. Key features include scheduling, workflow management, i...Read more
Software pricing tips
Read our Venue Management Buyers GuideSubscription models
- Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
- Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.
Perpetual license
- This involves paying an upfront sum for the license to own the software and use it indefinitely.
- This is the more traditional model and is most common with on-premise applications and with larger businesses.
Rated best value for money
ThunderTix
ThunderTix
What ThunderTix customers have to say about us: “From an old platform to an event in under a week - 8,000 patrons - half a season reprogrammed, flawlessly” “Ease of use and ability to customize based on our needs. Very good custo...Read more
Accelevents
Accelevents
Accelevents is an all-in-one virtual & hybrid events platform that empowers event organizers and marketing professionals to create authentic human connections and drive sustainable growth. As a leading event technology platform,...Read more
Artifax Event
Artifax Event
Artifax Event is a festival management software that helps businesses with event planning, finances, room bookings and tour scheduling. The platform enables managers to schedule events across calendars using a drag-and-drop interf...Read more
Rendezvous Events
Rendezvous Events
Rendezvous Events is a cloud-based solution that assists businesses with conference room and venue management. Key features include online bookings, business intelligence, client communication, accounting and invoicing. The ...Read more
Tripleseat
Tripleseat
Tripleseat is a web application specifically designed for hotels, restaurants, and special venues to help manage sales and events. These tools help users oversee the catering business planning process by allowing detailed tracking...Read more
HoldMyTicket
HoldMyTicket
HoldMyTicket is a cloud-based ticketing solution designed to help music venues, festivals, sports events, promoters, casinos, performing arts and enterprises manage events and configure tickets based on existing brands. Key featur...Read more
Popular Venue Management Comparisons
Buyers Guide
Last Updated: March 14, 2021Running a venue management company means juggling a whole range of tasks: from reaching out to new clients to planning an event to tracking the work of your staff.
Venue management software can help you effectively manage all your business operations streamline your processes—from registering attendees to managing various event activities.
However, selecting a venue management solution can be time-consuming. You'll have to compare hundreds of solutions, understand their features, differences in pricing, deployment options, and several other aspects to find the right tool for your business.
To make the selection process easier, we've put together this venue management software buyers guide. It includes necessary information you need to know to avoid purchasing the wrong venue management software.
Here's what we'll cover:
- What is venue management software?
- Common features of venue management software
- What type of buyer are you?
- Key considerations
What is venue management software?
Venue management software is a tool used for planning and organizing event operations. The tool helps users handle customers, schedule events, create proposals, organize documents, track staff tasks, generate invoices, and more.
Event planning overview in Planning Pod
Common features of venue management software
Venue management solutions come with functionalities that help businesses streamline venue planning, acquire attendees for events, and set up payments and billing. Let's look at the features in detail.
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Client management |
Store and track information about and communication with clients in a central location. This information could include contact data, proposals, contractual agreements, and email communications. |
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Booking calendar |
Schedule and book events on an electronic calendar with drag-and-drop editing capabilities; sort events using filters such as time and date. |
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Floor plan builder |
Design floor layouts for events from scratch or using prebuilt templates. Drag and drop elements, such as chairs and tables, to visualize seating arrangements based on meal choices, RSVP status, etc. |
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On-site management |
Check in attendees by scanning bar code in invitations, or integrate self-service kiosks for self check-in. |
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Task management |
Track the ongoing, in-progress, and completed tasks of your employees. Allow team members to track their task schedules on shared calendars and collaborate with other members by sharing notes and files. |
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Invoices and payments |
Collect payments from event attendees via integration with payment gateways; generate invoices and send them to clients via email. |
What type of buyer are you?
The right software for you depends on your business size and software budget. Let's look at the two common types of buyers for this software and the differences in their requirements.
Small and midsize businesses (less than $50 million in annual revenue): These businesses are primarily concerned about the cost of software. Therefore, cloud-based solutions are the right option for them. Unlike on-premise solutions, cloud-based tools don't require large upfront investments and are available under monthly/annual paid subscription plans.
However, these businesses should exercise caution in examining a solution's pricing literature. For instance, cloud-based venue management solutions can come with per location/event-based pricing, per ticket/seat pricing, and custom pricing. If a tool's pricing is based on a "per user" model, these buyers should ask if event attendees are counted as users. In this case, there might be an extra charge for adding new attendees to the system.
Large enterprises (more than $50 million in annual revenue): These companies want solutions with a wide-set of capabilities that can cater to the complexities of their venue management processes. For instance, they are more likely to have a large number of attendees and will therefore benefit from software that supports QR code scanning to efficiently check in attendees.
They want tools with advanced capabilities, such as the ability to create discount coupons, access detailed financial reports, and run email marketing campaigns to reach out to more clients.
To get more details on which software could be right for your business, call our experts for a free, no-obligation consultation at (844) 687-6771.
Key considerations
When selecting venue management software, there are some additional factors, besides features and pricing, that you must take into consideration.
- Mobile apps: As a venue manager, your job will likely take you away from your desk to the actual event sites as you go about executing on tasks. This means you'll need to access the system on-the-go and not just from a desktop or laptop. Look for solutions that offer native iOS and/or Android apps so you can access the system for your smartphone. Additionally, make sure the mobile app allows you to execute all the important functions of the desktop version, such as sharing files with teams, receiving event notifications, and accessing team calendars.
- Integrations: Today's fast-paced businesses need to tie traditionally disparate functions together. This is difficult if the software solutions you use don't easily allow data transfer between them. Ask vendors about what other tools their software integrates with.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.