Equipment Maintenance Software

Equipment tracking software is designed to optimize asset performance, ensuring that preventive tasks happens on schedule and that work orders are handled with maximum efficiency. Critical functions include:

  • • Asset tracking—i.e., identifying when the equipment was purchased, its expected lifetime, warranty information, costs, depreciation and more.
  • • Equipment tracking—maintaining detailed records, including service history, contracts, part and model numbers etc.
  • • Labor resource management—identifying labor resources needed/used to perform certain tasks, including qualifications, time and labor rates.
  • • Managing inventory—simplifying ordering and ensuring that necessary parts are always in stock.
  • • Managing work orders—ensuring that unscheduled maintenance occurs quickly and easily.

Compare All Equipment Maintenance Software

Filters

Apply Filters:

X

Your Industry

Your Company Size

Price

Sort by

Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Sponsored: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.
Avg Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
A to Z: Sorts listings by product name from A to Z.
Showing 1 - 20 of 149 products
Filters
Showing 1 - 20 of 149 products

EZOfficeInventory

EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more

4.61 (1165 reviews)

1 recommendations

MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more

4.74 (250 reviews)

108 recommendations

Intellect

Intellect provides a flexible enterprise Quality Management Software (eQMS) solution and platform designed to meet any FDA and ISO compliance requirements, as well as digital transformation goals. Built on the Intellect Compliance...Read more

4.53 (53 reviews)

BriskForce

BriskForce is a cloud-based CMMS & EAM solution that helps companies manage assets and maintenance using seamlessly integrated software. Automate preventive maintenance, equipment inspections and accurately track maintenance costs...Read more

No reviews yet

eMaint CMMS

Utilizing their 25+ years in the facilities management industry, eMaint Enterprises created eMaint X3, an affordable, flexible web-based CMMS solution that can be configured for a variety of industries of all sizes....Read more

4.41 (252 reviews)

95 recommendations

Learn More

NetFacilities

NetFacilities offers computerized maintenance management software (CMMS) tools that allow organizations to provide work orders and maintenance controls. The software brings modules together to form a unified system for grounds man...Read more

Learn More

I'mOnIt!

I'mOnIt! equipment and facilities maintenance and compliance system is a computerized maintenance management solution (CMMS) for organizations looking for an in-house maintenance solution. Key features include automatic task sched...Read more

0.00 (2 reviews)

Learn More

MPulse

MPulse CMMS software enables facility managers to develop maintenance, testing, and inspection schedules to ensure safe and efficient operations, maximize equipment life cycle, and reduce asset breakdowns....Read more

4.56 (145 reviews)

22 recommendations

Learn More

ePAC

ePAC is a cloud-based EAM/CMMS solution that provides applications for work order management, preventive maintenance, asset management, scheduling and materials management. It can also be deployed on-premise on Oracle, Microsoft S...Read more

3.25 (4 reviews)

Learn More

ManagerPlus

ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p...Read more

4.18 (139 reviews)

33 recommendations

Learn More

Software pricing tips

Read our Equipment Maintenance Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

4site

4Site is a cloud-based asset management solution that offers order procurement, inventory management, accounting and asset maintenance functionalities. The solution is suitable for industries such as mining, power and process manu...Read more

No reviews yet

Learn More

CHAMPS

CMMS and enterprise asset management space, CHAMPS offers CMMS/EAM functionality to mid-size and enterprise-level organizations. Asset and maintenance management tools from CHAMPS can help these organizations optimize the lifecycl...Read more

4.12 (41 reviews)

Learn More

FTMaintenance Select

FTMaintenance Select is a computerized maintenance management system (CMMS) that helps businesses of all sizes manage maintenance on their equipment, facilities, and other assets. With FTMaintenance Select, maintenance professiona...Read more

4.29 (50 reviews)

50 recommendations

Learn More

MEX Maintenance

MEX is a proven maintenance software that has made life so much easier of service technicians. Optimized with maintenance tools that help reduce downtime, boost productivity and in the process keeping everyone in the loop. Complet...Read more

4.34 (61 reviews)

Learn More

PMXpert

PMXpert is an on-premise computerized maintenance management solution (CMMS) that caters to small and midsize businesses across various industry verticals and helps them to manage their work orders, inventories and preventive main...Read more

0.00 (1 reviews)

Learn More

B2W Maintain

B2W Maintain offers an integrated application to track maintenance, work orders, and assets on equipment. With routine scheduled maintenance, repairs and downtime are minimized and better managed. ...Read more

4.36 (7 reviews)

Learn More

eWorkOrders CMMS

eWorkOrders is a cloud-based maintenance management solution offering an integrated suite of tools to manage work orders, asset management, inventory management and preventative maintenance. The software solution provides use...Read more

4.90 (62 reviews)

Learn More

IBM Maximo Application Suite

IBM Maximo Application Suite is an asset management solution that combines enterprise asset management with maintenance management. From a single system, companies can monitor and manage the full lifecycle of their enterprise asse...Read more

4.18 (72 reviews)

Learn More

Agility

Agility by SSG Insight is an integrated cloud-based computerized maintenance management (CMMS) and facilities management (CAFM) solution that helps maintenance and facility managers to manage their organizations' maintenance opera...Read more

4.44 (9 reviews)

Learn More

UpKeep

UpKeep's CMMS is a modern maintenance and asset management solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get noti...Read more

4.65 (1224 reviews)

16 recommendations

Learn More

Popular Equipment Maintenance Software Comparisons

Buyers Guide

Last Updated: March 14, 2022

Equipment management software tracks an organization’s mechanical equipment, ensuring that upkeep and repairs are done on schedule and on budget.

Maintenance professionals constantly strive to reduce costs while increasing machine availability. Software helps organizations drive toward this goal by optimizing the preventive maintenance and work order process, as well as offering a way to break down historical data to uncover operational trends.

But with hundreds of products on the market, it can be a tall order to identify which ones meet your company’s needs. With that in mind, we’ve written this buyer’s guide to support managers in assessing their options as they navigate the landscape.

Here are the topics we'll cover:

What Is Equipment Maintenance Software

Preventive maintenance is crucial to the success of any organization. Offline equipment produces nothing, slows project completion and can even result in a complete operational shutdown. Even worse, equipment malfunctions can be dangerous, leading to time-wasting (at best) or harmful (at worst) accidents.

Equipment tracking software is designed to optimize asset performance, ensuring that preventive tasks happens on schedule and that work orders are handled with maximum efficiency. Critical functions include:

  • Asset tracking—i.e., identifying when the equipment was purchased, its expected lifetime, warranty information, costs, depreciation and more
  • Equipment trackingmaintaining detailed records, including service history, contracts, part and model numbers etc.
  • Labor resource managementidentifying labor resources needed/used to perform certain tasks, including qualifications, time and labor rates
  • Managing inventorysimplifying ordering and ensuring that necessary parts are always in stock
  • Managing work ordersensuring that unscheduled maintenance occurs quickly and easily

More advanced maintenance management products like Bigfoot CMMS, Sprocket CMMS, eMaint X3 and Maintenance Connection may have a predictive maintenance feature, as well. This application predicts, based on past errors and physical symptoms (e.g., noise, vibration, temperature, corrosion, pressure) that a malfunction may be about to occur and alerts the user to the potential problem. This feature actually saved one company a million dollars in one day. Though most results aren’t quite this dramatic, almost all users can attest that properly implemented equipment and machine maintenance software will improve asset performance, reduce costs and extend the lifetime of equipment.

Equipment maintenance tracking software are commonly used for fleets of vehicles (e.g., in the transportation, agriculture, landscaping and field service industries), as well as in manufacturing sites with heavy factory equipment.

Common Features of Equipment Maintenance Software

Equipment maintenance software includes features designed to keep assets performing at peak capacity for as long as possible. These features include:

Asset tracking To maintain equipment, organizations must be able to track them efficiently. Asset tracking features store important information, such as location, condition, costs, depreciation data, images and associated documentation. Users can quickly retrieve data by scanning barcodes or QR codes with a mobile device.
Work orders The software also offers the ability to create, assign and edit work orders for planned or emergency maintenance tasks. These work orders can be viewed on a mobile device so that technicians can address them wherever they are.
Preventive maintenance Preventive maintenance tasks often make up the majority of an organization’s maintenance processes. Software can assist in scheduling these recurring tasks based on a calendar, and users can set up notifications when a PM is almost due. Over time, companies can reduce PMs to save money while also keeping assets healthy.
Predictive maintenance Predictive maintenance goes a step further to help eliminate the need for emergency maintenance by monitoring the real-time condition of an asset and automatically generating a work order when readings indicate a potential failure. This reduces maintenance costs and prevents expensive machine downtime.
Inventory management These maintenance tasks typically require the use of spare parts from a company’s inventory. Software can track inventory volumes and help determine the optimal reorder levels so that parts are always available but carrying costs are kept to a minimum.
Reporting Over time, the software will build up a wealth of historical maintenance data. Using reporting features, these data can reveal trends in downtime or costs. Maintenance managers can then determine the cause of the issue and make adjustments to improve asset availability.

What Type of Buyer Are You?

Most buyers fall into one of the following categories:

Full-suite buyers. These buyers want seamless integration across systems. For example, a cable company may want a system that allows them to send the same information between their equipment management, field service, helpdesk and accounting departments. These buyers will want an enterprise asset management (EAM) system that simultaneously fills all these needs without re-entry or corruption of data. Products to consider include Infor EAM, Axxerion and Proteus.

Best-of-breed buyers. These buyers generally have more specific needs and want deeper functionality rather than full integration. A specialist will likely deliver a better solution than an EAM product in this instance. Consider collectiveFleet or Maintenance Connection.

Small business software buyers. Small business buyers usually go for products that are easy to use and implement and have lower up-front costs. They’ll usually find their answer in cloud-based solutions that are less robust but still address all their primary needs. Web Work by Tero Counseling and TMT Fleet Maintenance provide solutions that are high quality without breaking the bank.

Market Trends to Understand

Mobile applications. Buyers working with fleets of vehicles will want to pay special attention to this one. Mobile apps can add value to a solution, since they enable users in the field to access orders, generate new work orders, track labor and inventory use and perform any number of other important tasks, all from their mobile device. It’s becoming more common for floor managers in a factory setting to use tablet devices in this way, too.

Software as a Service (SaaS). Web-based software is becoming more popular. Especially given the growth of the mobile market, maintenance supervisors are beginning to appreciate the ease of use that comes with web-based systems, allowing them to be accessed from anywhere and requiring very little in the way of installation.