
monday.com
monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ...Read more
Sketchboard is a virtual whiteboard software designed to help remote teams share ideas, collect feedback and visually collaborate on a digital workspace. Key features include project planning, visual workflow management, idea mana...Read more
Work better together. Stormboard is a cloud-based digital workspace solution that enables enterprises to collaborate with remote teams on ideas, monitor projects, conduct meetings and more. Anyone can ideas and files from anywher...Read more
Whiteboard Fox is a web-based solution designed to help businesses and educational institutes use a virtual whiteboard in real-time. Hosts can control user access on the whiteboard, setting up restrictions to view or edit data. ...Read more
Powerproject is a cloud-based project management solution that helps users plan and design 3D and 4D models while scheduling and monitoring the progress of tasks throughout construction. Key features include project planning, coll...Read more
Conceptboard is a cloud-based project management solution that caters to remote and distributed teams in businesses of all sizes across various industries. Features include document management, task management, version control, sy...Read more
InVision Freehand is a cloud-based digital product design platform that helps development professionals and businesses of all sizes create and manage prototypes. It allows users to collaborate, test and experiment with designing t...Read more
Merlin Project is a project management (PM) solution natively written for macOS and iOS. It caters to businesses of all sizes across various industries. The key features include work breakdown (gantt chart, netplan and more), kanb...Read more
Lucidspark is a cloud-based software designed to help businesses of all sizes record and share ideas, discuss projects and organize information on a virtual white-board. The platform enables organizations to capture suggestions an...Read more
Microsoft Whiteboard is a cloud-based freeform whiteboard software designed to help teams share ideas and content on a digital canvas. Key features include diagramming, collaboration, templates, reporting/analytics and sketching a...Read more
In the absence of physical meetings, remote or geographically dispersed teams can find it difficult to collaborate with their teammates. Points of discussions can get lost in long email threads, and issues can be hard to track on calls.
Such teams can use whiteboard software that offers a digital canvas to facilitate real-time collaboration. Users can write, draw, or annotate on the digital whiteboard to present their ideas and explain topics. They can also leverage communication tools such as live chat and audio and video calls during live whiteboard sessions.
Given these benefits, whiteboard software is a valuable addition to any business. But selecting one tool from among the myriad options available on the market can be difficult. To help you with software selection, we’ve curated this guide that includes all the necessary information you’ll need.
Here’s what we'll cover:
Whiteboard software is a software solution that lets multiple users simultaneously annotate on a digital whiteboard. While doing so, users can also share their screens and communicate via audio and video calls or live chat.
The software offers predefined templates for graphs, mind maps, Kanban boards, etc., that can be used to create engaging presentations. It allows users to save the annotated whiteboards at a centralized location and set up role-based access rights (editing, viewing, or reviewing) to prevent unauthorized access to whiteboard contents.
Users can add multiple participants to a whiteboard session. They can also save and export the whiteboard in various formats, such as PDF and JPEG, to share it with other team members or external stakeholders.
Different vendors offer different features as part of their whiteboard software. Selecting software with the right features is easier when you know what the most common features are and what they do. Here’s a list of some important features you must check out.
Screen sharing and annotation |
Allows users to share their screens while simultaneously annotating on the whiteboard. All inputs are saved in real time. Whiteboards can be exported in the PDF, SVG, JPEG, and PNG formats and shared with stakeholders via email or chat tools (e.g., Slack). |
Virtual whiteboard/digital canvas |
Offers an online whiteboard that users can write and draw on. It also provides predefined templates to create diagrams, flowcharts, maps, Kanban boards, etc. Users can even drag and drop videos and images onto the whiteboard during presentations. |
Access management |
Lets users set up and manage access permissions for the whiteboard. Users can assign viewing, reviewing, or editing rights to their team members. A live whiteboard session can have multiple moderators who can control whiteboard activities. |
Communication tools |
Offers live chat, voice and video conferencing, and instant messaging tools to help remote teams communicate in real time while simultaneously using the whiteboard. |
Recording and saving |
Lets users record and save whiteboard sessions for future reference. The recorded sessions can also be shared with other team members or external stakeholders. |
Before you start evaluating software options, you'll want to know which buyer category you belong to. Most buyers belong to one of the below categories.
There are several benefits of using whiteboard software. We’ve listed the most notable ones in this section.
Here are some recent trends in the whiteboard software market that you should be aware of.
Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.