Project Management Software for Nonprofits

Project management software for nonprofits is a tool that teams can use to track project progress, collaborate on tasks, and manage resources and costs.

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Showing 1 - 20 of 227 products
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Showing 1 - 20 of 227 products

Planview Clarizen

Planview Clarizen is an award-winning enterprise work management solution for project portfolio management (PPM) and professional services delivery teams. The solution enables PMOs, EPMOs, PSOs, and ESOs to gain real-time visibil...Read more

4.24 (169 reviews)

18 recommendations

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BuildTools

BuildTools is a cloud-based construction project management software for custom home builders and remodelers. The solution helps users organize the chaos of building projects, providing one spot for scheduling, budgeting, purchasi...Read more

3.86 (32 reviews)

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Replicon

Replicon's advanced timesheet functionality lets businesses track valuable information including check-ins/outs, task progress, and billable/non-billable hours. The invoice module allows users to build custom invoices, examine pay...Read more

4.51 (429 reviews)

1 recommendations

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Box

Clinical research data, loan applications, blueprints, and videos: It’s all content. And it’s your organization’s most valuable asset, no matter your industry. Box gives you a a single, secure platform for managing the entire cont...Read more

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NetSuite SRP

Netsuite SRP offers integrated project management, accounting, time & expense tracking, billing and CRM applications to project-based companies. ...Read more

3.83 (12 reviews)

57 recommendations

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Sciforma

Offering many on a stand-alone basis, Sciforma 6.0 is an advanced suite of professional services applications. It is available as an on-premise, hosted or SaaS solution, so that users can choose the best for their business....Read more

4.41 (41 reviews)

9 recommendations

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Vorex

Great for smaller companies, consulting, and architectural firms, Vorex delivers robust features to help manage and track projects, billing, and invoicing. Since it's a cloud-based system, users can access it around the clock. ...Read more

3.76 (17 reviews)

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Dovico

Small businesses require big data to scale and improve. Dovico Timesheet helps growing companies with project time and cost data reports that provide insights into labour availability and billable or non-billable project health. T...Read more

4.34 (67 reviews)

1 recommendations

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Comindware Project

Boasting native apps for iPhone and Android, Comindware Project is a Project Management solution suitable for mid-sized and large companies. Microsoft Outlook integration and flexible deployment options simplify implementation. ...Read more

4.85 (13 reviews)

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Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more

4.24 (1717 reviews)

2 recommendations

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Software pricing tips

Read our Project Management Software for Nonprofits Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Microsoft Project

Microsoft Project is a project management software designed for enterprises of all sizes. The tool includes project scheduling features, which allow management to create a project schedule, define and assign each project task, man...Read more

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Basecamp

Basecamp is a real-time communication tool that helps teams stay on the same page; it’s less for traditional project management tasks (e.g., resource planning and long-term scheduling). With to-do-lists, calendaring, due dates and...Read more

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Sellsy

Sellsy is a cloud-based sales management solution for small to midsize businesses. Features include time tracking, sales automation and a help desk. It is suitable for industries such as advertising, construction, non-profit and r...Read more

4.42 (31 reviews)

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PowerSteering

PowerSteering is a scalable cloud-based project and portfolio management solution from Upland that features role-based visibility to keep teams on track to reaching goals....Read more

5.00 (1 reviews)

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Trello

Trello is a visual collaboration tool for planning tasks and projects. While commonly used by agile software development teams, the solution is also used in other departments such as marketing, sales, support and HR. The web-based...Read more

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Zoho Projects

Zoho Projects is a cloud-based project management solution designed for small and midsize companies. It offers project scheduling and budgeting, which allows project managers to define project tasks, assign them to their teams, es...Read more

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Jira

Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create projec...Read more

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AceProject

Supporting team collaboration and time tracking, AceProject is a professional tool that that combines the best of core project management features, which can be useful in a variety of industries....Read more

4.38 (13 reviews)

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Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more

4.48 (2254 reviews)

12 recommendations

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Pivotal Tracker

Pivotal Tracking offers a lightweight scalable cloud-based issue tracker. Pivotal Tracking's tools for collaboration allow teams in a range of industries to deliver better software....Read more

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Popular Project Management Software for Nonprofits Comparisons

Buyers Guide

Last Updated: March 08, 2022

For any nonprofit organization, time and money are extremely valuable resources, and they are often scarce. As a project manager, you must ensure that the funds allocated to a project are used efficiently and that each member of your team stays updated on the progress. However, working with a mixed pool of full- and part-time employees and volunteers can make this a challenge.

These challenges can be addressed by project management software. This type of software allows you to organize information for each project, track its underlying tasks, and monitor the time and funds spent on it. It also helps streamline workflows and makes it easier for your team members to share information and documents.

We've prepared this guide to help you find the right project management software for your nonprofit organization. Here's what we'll cover:

What is project management software for nonprofits?
Common features of project management software for nonprofits
What type of buyer are you?
Benefits of project management software for nonprofits
Key considerations when buying project management software for nonprofits

What is project management software for nonprofits?

Project management software for nonprofits is a tool that teams can use to track project progress, collaborate on tasks, and manage resources and costs.

User dashboard in Asana
User dashboard in Asana (Source)

 

 

Common features of project management software for nonprofits

Project management solutions can offer basic (e.g., time tracking and task management), mid-level (e.g., reporting, project planning, document management), or advanced (e.g., resource management, portfolio management, risk management) capabilities.

The typical features of a project management solution are:

Project planning Define scope, timeline, and budget for projects, and assign projects to team members. Also, break a project down into smaller tasks and set short-term goals.
Task management Create tasks; add descriptions; set timelines, priority, and level of effort; and assign them to users. Team members can update task status and/or details and leave comments. Some solutions also include features for converting emails to tasks, setting dependencies, and creating task checklists.
Time tracking Track time spent by each team member on each task, and collect the data in a single sheet or repository.
Project collaboration Work together over shared tasks, projects, calendars, and dashboards. Stay updated on user activities, and tag peers on items. Also, allow sharing of files, chatting, and inviting guests to participate.
Project tracking Track progress made on a project, and view active and completed tasks. Also, track milestones and stay on top of what's in the pipeline.
Reporting Understand the status of projects with a quick Gantt chart view or dive deeper with detailed reports. Also, track team performance, and compare estimated time to actual time spent and/or estimated spend to actual cost.
Resource planning Allocate staff and funding to projects and monitor their usage. Also, prioritize and redistribute resources based on the requirement.
Self-service portal Create self-service portals for team members to access project information and perform related tasks.
Scheduling and calendar Schedule tasks and activities for team members and allow them to update timelines. Visualize this information on a shared calendar so team members can view each other's schedules and timelines.
Permissions Control access to project details so team members can view projects (and information) pertinent to them. Some solutions also allow making hidden projects for sensitive work.
Document management Add files to projects and tasks as attachments, or store them in a central location and share them with relevant team members.

What Type of Buyer Are You?

Nonprofit organizations of different sizes have different requirements from a project management tool. For instance, not all will need advanced features to handle multiple projects simultaneously. It's important to understand the needs of your nonprofit before choosing a solution.

In general, nonprofits that need project management software fall into one of the following categories:

Grassroots organizations:

  • Annual budgets of up to $1 million
  • Small team of employees and volunteers
  • One location
  • May not have a dedicated IT budget or personnel

For such buyers, we recommend exploring free project management solutions as well as free task management solutions. If these tools don't meet your needs, then explore cloud-based project management solutions that are priced on a per user/per month basis

Small and midsize nonprofits:

  • Annual budget of $2 to $10 million.
  • A few fixed employees as well as some part-time employees and volunteers, working on one or more projects at a time.
  • One or more locations.
  • May have a dedicated IT person and budget earmarked for IT needs.

For such buyers, we recommend basic to mid-ranged project management solutions. Choose one that is cloud-based and ask if the vendor lets you add volunteers for free.

Large nonprofits:

  • Annual budget of $10 million or more.
  • Large team of full- and part-time employees and volunteers.
  • Multiple projects running in multiple locations at the same time
  • Dedicated IT personnel and earmarked budget for IT needs.

For such buyers, we recommend advanced project management solutions. Both cloud-based and on-premise solutions can work for you.

Benefits of project management software for nonprofits

Project management software helps nonprofits create plans for projects, streamline tasks, and track progress, improving efficiency and effectiveness. Its key benefits are as follows:

Efficiency in planning resources: Have clear visibility into the funds and staff allocated to each project. Use available resources efficiently, and plan ahead for any shortage of staff or funds.

Improved communication: Break virtual departmental borders and bring everyone onto the same page. The person-in-charge of fundraising, for example, can see what the marketing team has planned for the next month, and plan their fundraising activities accordingly.

Systematized workflow: Streamline workflow and create step-wise processes for completing tasks. For example, once your content team has created the content for a newsletter, designers can be automatically notified, and the next steps can begin.

Reduced effort on repetitive tasks: Create process or task templates for repetitive tasks such as sending newsletters and reminders for fundraisers or updating social media posts.

Key considerations when buying project management software for nonprofits

With so many solutions on the market, it can be confusing to figure out what your nonprofit needs in a project management solution. To help you find the right solution, we've listed some key considerations you should keep in mind:

Assess your project management requirements: Before you select a vendor, ask yourself if you're looking for a project management tool or simply a tool to track your to-do's. Check out our article on the difference between to-do list, task management, and project management software to understand all three solutions better.

Use a features checklist: To avoid over- or under-purchasing, create a checklist of features and evaluate solutions basis that. Our project management feature checklist can help you with this process.

Evaluate pricing plans: Choose a pricing plan that fits your needs; don't buy an advanced tool simply because you can afford it.

Check for nonprofit discounts or donation: Some software vendors offer standing discounts or donations to nonprofits. Read our article on how to get nonprofit software discounts, and see if you can get such a discount.

To further understand the features and benefits of project management software for nonprofits, call our advisors at (844) 852-3639 for free, no-obligation help. They'll help you narrow down your options by listening to your requirements and recommending the best-suited solutions for your business.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.