Project Tracking Software

Project tracking tools allow managers to compare actual project metrics—such as costs, schedules and personnel—to estimates established during the planning phase. Managers then use this data to report back to stakeholders on the overall health of the project.

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Showing 1 - 20 of 173 products
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Showing 1 - 20 of 173 products

Backlog

Backlog is a cloud-based project management and issue tracking solution that caters to development teams working with design, marketing and IT teams. The key features of the solution include project and issue management, subtaskin...Read more

4.52 (77 reviews)

monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ...Read more

4.60 (2639 reviews)

40 recommendations

VSM Platform

Flomatika is a Value Stream Management platform focused on helping mid-market and enterprise organisations pursue faster and more predictable value delivery. Our platform gives transformation, product and technology leaders end-t...Read more

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Miro

Miro is a cloud-based collaboration tool for small to midsize businesses. The solution features a digital whiteboard that can be used for research, ideation, building customer journeys and user story maps, wireframing and a range ...Read more

ClickUp

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more

todo.vu

todo.vu is cloud-based project management solution offering integrated customer relationship management, project management, time tracking and billing tools. The platform is suitable for contractors, freelancers and small teams. ...Read more

4.41 (46 reviews)

MeisterTask

MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. Key features include file management, time tracking and reporting. MeisterTask offers a dashboard that helps users view...Read more

Lumeer

Lumeer is a visual project, task and team management platform. Users can build tools from basic features. Every project and team is different and needs a customized approach. This is exactly what the platform offers. It lets user...Read more

4.51 (37 reviews)

Scoro

Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key pe...Read more

4.63 (173 reviews)

7 recommendations

Float

Float is a collaborative resource management software for real-time project planning and task scheduling. Features include an intuitive interface, drag-and-drop features, keyboard shortcuts, reports, and analytics, and editing too...Read more

Software pricing tips

Read our Project Tracking Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Asana

Asana helps teams orchestrate their work—from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less—no matter where they are located or how many different department...Read more

Planview Clarizen

Planview Clarizen is an award-winning enterprise work management solution for project portfolio management (PPM) and professional services delivery teams. The solution enables PMOs, EPMOs, PSOs, and ESOs to gain real-time visibil...Read more

4.24 (169 reviews)

18 recommendations

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AceProject

Supporting team collaboration and time tracking, AceProject is a professional tool that that combines the best of core project management features, which can be useful in a variety of industries....Read more

4.38 (13 reviews)

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Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more

4.48 (2254 reviews)

12 recommendations

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Pivotal Tracker

Pivotal Tracking offers a lightweight scalable cloud-based issue tracker. Pivotal Tracking's tools for collaboration allow teams in a range of industries to deliver better software....Read more

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Workzone

Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed rep...Read more

4.73 (166 reviews)

26 recommendations

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Jira

Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create projec...Read more

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INLOOXPM

InLoox is a project management suite offering Web-based and on-premise solutions that integrate with Microsoft Outlook. It’s accessible for smaller businesses, with resource management and PPM applications for enterprise clients....Read more

4.78 (16 reviews)

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Celoxis

Celoxis is a Web-based project management solution for small teams to large multimillion dollar enterprise projects. The first company to offer Software-as-a-Service deployment in India, Celoxis offers round the clock support....Read more

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ProofHub

ProofHub offers project managers a software solution that can help to manage resources and tasks using notes, calendars, Gantt charts and more. It is Web-based and can integrate with Google Docs and Dropbox....Read more

4.48 (62 reviews)

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Popular Project Tracking Software Comparisons

Buyers Guide

Last Updated: March 08, 2022

Once a project is underway, it’s essential for managers to monitor work and keep teams on track to meet deadlines. What’s more, managers must keep internal and external stakeholders up to date on the progress made against initial baselines set for the project’s scope, budget and timeline.

That’s where project tracking software comes in. Managers use project tracking tools to maintain a bird’s-eye view of project progress, track key performance metrics and report back to stakeholders.

We’ve created this Buyer’s Guide to help you understand project tracking systems and how they fit into the larger project management software market. In it, we’ll cover:

What Is Project Tracking Software?
Common Functionality of Project Tracking Software
Key Purchase Considerations

What Is Project Tracking Software?

Project tracking tools allow managers to compare actual project metrics—such as costs, schedules and personnel—to estimates established during the planning phase. Managers then use this data to report back to stakeholders on the overall health of the project.

Tracking systems are designed to improve efficiency by automating the data-capture process. This saves time managers would otherwise spend tracking down status updates and collating that information into progress reports.

These tools are more high-level than dedicated time- or task-tracking applications, which only track one of two things: the hours accrued by employees, or the progression of tasks. Project tracking systems, on the other hand, help managers monitor overall progress—from total work completed to hours logged to budget expenditures.

The “project tracking software” category encompasses a variety of tools: from basic dashboards to advanced reporting and analytics (see next section).

Basic project tracking capabilities include:

  • Data capture
  • Dashboards/project status overview
  • Deadline, timeline and milestone tracking

Dashboard view in Asana

More advanced tracking systems will offer all of the above, in addition to such capabilities as:

  • Report generation
  • Summary of resource utilization (billable versus non-billable hours)
  • Comparisons of actual versus estimated ROI/profit margins

Dashboard screen in Clarizen

 

 

Common Functionality of Project Tracking Software

Project tracking software typically includes some or all of the following capabilities:

Dashboards Provide an overview of current projects and their status, often highlighting impending milestones and tasks nearing their due date. Some dashboards also include an activity stream or notification center.
Gantt charts Also integral to project planning, Gantt charts provide visualizations of the project schedule and show task progress/completion rates. Tasks are displayed as horizontal bars across a calendar or timeline, and are shaded to represent the percentage complete.
Reporting Gives a snapshot of the current status of key metrics, such as ROI/profit margins, resource and budget utilization and overall project health (including identified risks and corresponding risk management plans).
Analytics Some systems include analytics and business intelligence capabilities, often coupled with reporting tools, that help users identify trends across teams and projects. These insights help businesses make more informed decisions in the future.

Key Purchase Considerations

Here are a few considerations buyers should keep in mind when selecting a project tracking system:

System complexity and pricing. There are many systems with project tracking capabilities, but the pricing and depth of functionality varies considerably. For example, it’s common for vendors to include dashboard functionality in their starter packages, but offer reporting only in their mid- or top-tier packages.

Reporting features may often come at a higher price—but we know from a 2015 analysis of project management software buyers who contact Software Advice that this is actually their preferred tracking method, over dashboards and Gantt charts.

Top-Requested Project Tracking Functionality

Source: 2015 Project Management Software SMB Buyer Report

Given this, buyers should carefully evaluate their needs and choose a system with functionality that supports their workflows. Many vendors offer free trials or product demos, which allow businesses to test out a product before purchase to ensure it aligns with their processes.

Cloud-based systems. Cloud-based project management solutions are becoming increasingly popular. They offer users a number of benefits, including:

  • Remote access (often including native mobile apps for iOS and Android)
  • Lower upfront costs (since updates and system maintenance are handled by the vendor)
  • Manageable recurring costs (since monthly or annual subscription pricing is standard, which includes updates and maintenance costs)

Additionally, cloud solutions are typically offered in several different functional tiers. This allows businesses to purchase a system with only the capabilities necessary at the time, then scale the system as their needs change.

For project tracking, this is especially useful: Managers can start out with basic dashboard tracking, then increase their investment over time to a tier that offers Gantt charts and/or reporting and analytics.