Small Business Project Management Software

Project management tools offer functionality that help small businesses plan and track projects on visual dashboards. These tools also serve as a repository of project related information and offer insights on employee performance and ROI of projects.

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Showing 1 - 20 of 342 products
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Showing 1 - 20 of 342 products

Planview Clarizen

Planview Clarizen is an award-winning enterprise work management solution for project portfolio management (PPM) and professional services delivery teams. The solution enables PMOs, EPMOs, PSOs, and ESOs to gain real-time visibil...Read more

4.24 (169 reviews)

18 recommendations

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Base Builders

Built for ARCHITECTS and ENGINEERS that design and draw BLUEPRINTS. BaseBuilders.com is developed specifically for architecture and engineering firms by a veteran of the industry. It handles everything from time tracking to invoi...Read more

4.17 (21 reviews)

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FunctionFox

With over 100,000 users around the world, TimeFox is the leading timesheet and project management solution for small creative organizations. Increased billable hours by over 20% and reduced administration time....Read more

4.50 (154 reviews)

1 recommendations

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B2W Track

B2W Track software for heavy civil construction field tracking and analysis enables contractors to manage projects and costs based on accurate, immediate information from the field on productivity, labor, materials, and equipment ...Read more

4.30 (40 reviews)

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Procore

Procore manages your projects, resources, and financials from project planning to closeout. The platform connects every project contributor with the owner and general or specialty contractor. The centralized dashboard allows manag...Read more

4.48 (2471 reviews)

2 recommendations

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BuildTools

BuildTools is a cloud-based construction project management software for custom home builders and remodelers. The solution helps users organize the chaos of building projects, providing one spot for scheduling, budgeting, purchasi...Read more

3.86 (32 reviews)

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Project DocControl

Project DocControl was designed for the specialty contractor and has been around since 1994. The system currently supports 300 specialty contractors in a variety of trades ranging from electrical and teledata to paving. ...Read more

4.38 (8 reviews)

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InEight

InEight provides field-tested project management software for the owners, contractors, engineers and architects who are building the world around us. Over 400,000 users and more than 850 customers worldwide rely on InEight for rea...Read more

4.35 (13 reviews)

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JobTrac

JobTrac is a construction project management system designed specifically for electrical, low-voltage and data cabling contractors. JobTrac is developed by ConEst, an award-winning software company with 50+ years of experience....Read more

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Owner Insite

Owner Insite is a nationally recognized construction project & facility management software company. The company was founded in 2009 in Austin, Texas. Owner Insite’s software-as-a-service (SaaS) empowers key personnel and leaders...Read more

4.77 (26 reviews)

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Software pricing tips

Read our Small Business Project Management Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

PMWeb

PMWeb puts nearly two-thirds of their resources into their product every year to improve the product offering. PMWeb was recently recognized as a leading Business Intelligence solution by Gartner....Read more

4.14 (7 reviews)

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Box

Clinical research data, loan applications, blueprints, and videos: It’s all content. And it’s your organization’s most valuable asset, no matter your industry. Box gives you a a single, secure platform for managing the entire cont...Read more

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NetSuite SRP

Netsuite SRP offers integrated project management, accounting, time & expense tracking, billing and CRM applications to project-based companies. ...Read more

3.83 (12 reviews)

57 recommendations

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Pantera Tools

Pantera Project Insight is a web-based project management solution designed exclusively for the Construction industry. Their powerful tools are accessible on tablets and mobile devices so they can be used in the field....Read more

4.53 (15 reviews)

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Dovico

Small businesses require big data to scale and improve. Dovico Timesheet helps growing companies with project time and cost data reports that provide insights into labour availability and billable or non-billable project health. T...Read more

4.34 (67 reviews)

1 recommendations

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4castplus

4castplus provides a robust Project Management system for mid-sized to enterprise-level businesses seeking advanced cost management, procurement, document management, and more....Read more

4.55 (11 reviews)

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FACS (Field Automated Communication Systems )

Field Automated Communication Systems (FACS) is one of the leading providers of Project Management software designed for the AEC industry. The cloud-based solutions integrate field reporting, cost control, and document management....Read more

4.50 (2 reviews)

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ProjectCenter

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Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more

4.24 (1717 reviews)

2 recommendations

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Project Drive

With Project Drive, businesses of all sizes have access to a web-based, easy-to-use project management solution with the flexibility to adapt and support any organization's project or workflow needs....Read more

5.00 (3 reviews)

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Popular Small Business Project Management Software Comparisons

Buyers Guide

Last Updated: February 28, 2022

Small businesses that replace inefficient manual systems with project management software reduce operating costs. Besides lowering costs, these tools help businesses improve employee productivity, resulting in better products and higher revenue.

That said, project management (PM) tools for small businesses differ in functionality, pricing and deployment. For instance, certain PM offerings are better for managing IT projects, while some solutions are more suitable for small marketing teams.

In this Buyer's Guide, we look at the core features, uses and benefits of small business PM software. Read on to learn what you should look for when deciding on the best PM tools for your business.

Here's what we'll cover:

What Is Small Business Project Management Software?
Common Features of Small Business Project Management Software
What Type of Buyer Are You?
Key Considerations
Market Trends

What Is Small Business Project Management Software?

Project management tools offer functionality that help small businesses plan and track projects on visual dashboards. These tools also serve as a repository of project related information and offer insights on employee performance and ROI of projects.

Small businesses that consult Software Advice for project management software have a low number of software users (less than 50), and are looking for an easy-to-use and cost-effective solution.

As a result, small businesses often choose cloud-based solutions that are available online, require no upkeep and offer intuitive interfaces with features such as drag-and-drop kanban dashboards. 

Trello kanban board

Drag-and-drop in a Trello board

At small businesses, choosing a PM tool is a decision made by a handful of people at most. While this can simplify the decision-making process, it can be challenging to understand what functionality a particular small business needs. Once you identify the features most important to your company, you can identify the best candidates.

 

Common Features of Small Business Project Management Software

Task management Build to-do-lists, add due dates to tasks and set-up automated reminders
Collaboration Communicate with colleagues and stakeholders using task comments, activity streams and built-in chat boards
Document management Store and share files, documents, videos etc, with project members on a centralized platform
Workflow visualization View and track project progress as a series of task-lists or cards on Kanban/Scrum boards
User management Control the access of users to a project, functionality or file by setting-up permissions
Reporting View project progress reports as charts and graphs or as an email digest
Time tracking Monitor the time employees spend on a single task or the whole project

What Type of Buyer Are You?

Research and advisory firm Gartner defines small businesses having under 100 employees and with less than $50 million in annual revenue. However, even within this broad category, the right PM tool for each small business differs based on factors such as actual number of software users, primary business challenges and so on.

Here are the three common types of small business PM software buyers:

  • Individual buyers: Individuals can manage projects by using low-cost or even free solutions. Common capabilities include basic task management with the ability to set due dates and reminders. Some software options offer additional functionality such as file sharing for attaching documents to tasks.
  •  
  • Best-of-breed buyers: These buyers are looking for software that solves specific challenges. For instance, one small business may be looking for a tool that helps improve team communication between project members working out of different locations. In this case, collaboration tools can be a good choice. On the other hand, small IT teams might be interested in bug tracking software, which is a specialized tool for tracking the time taken to resolve bugs in software.
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  • Full-suite buyers: Some small businesses need all of the common PM features, with support for multiple users and additional functionality such as attaching documents to tasks. Full-suite small business PM tools are different from enterprise-grade tools called project portfolio management software, which offer sophisticated functionality such as analytics and resource planning.

Key Considerations

As a small business, you want to invest in software that is low-cost, yet offers the relevant features you need. Likewise, you don't want a tool that employees need extensive training to use.

Here's are some of the top considerations small business buyers have when selecting project management software:

Deployment and availability: The first question when selecting software is whether to opt for an on-premise or cloud-based solution. For small businesses the latter option, also known as online project management software, is preferable as there are no upfront costs. If users are going to be accessing PM tools from Windows, Mac and mobile devices, you'll want an OS-agnostic solution.

Free vs. open source vs. low-cost: Many small business PM tools offer a free version with limited features. These are suitable for individuals, but not for businesses that need to track multiple simultaneous projects and users, and want full control over their project data. These businesses may be deciding between open source and low-cost tools. While open source PM tools are free to use, they can result in long-term costs since these systems have to be maintained on-site by a team member who has a lot of technical knowledge.

Integration: Last but not the least, small businesses should ensure that the PM tool offers basic integration with third-party tools that they use regularly. An increasingly important one is email integration, which allows project members to directly turn email into tasks. Similarly, integration with file sharing tools such as Box or Dropbox helps project members to easily attach notes and files to tasks.

Market Trends

From our research and conversations with small business project management buyers, we've identified these three emerging trends:

Agile project management: There has been a rise in specialized PM tools that help small businesses execute agile frameworks such as Scrum and Kanban. The reason behind this is the increasing popularity of agile PM, an approach that began with software companies but is becoming increasingly popular in businesses of all types.

Workplace collaboration: Social networking tools have changed how people communicate online. As a result, email has taken a back seat to collaborative tools that offer functionality such as comment threads for tasks, social chat groups, hashtags and ratings. Nearly all small business PM tools offer some level of collaboration, but some focus more closely on social media-like functionality.

Chatbots: An emerging trend in PM technology is the use of chatbots, which automate many different kinds of tasks. These can include project scheduling, booking online meetings, project status reporting and many more. The technology is relevant to small businesses as it's relatively cheap and easy to deploy.