Task Management Software

Task management software tends to have fewer features than standard project management platforms. That’s because it is intended to be used by entire teams, not just by managers or “power users.” The focus of task management tools is strictly execution-oriented, centered on organizing and managing tasks. Thus, these solutions tend to be limited when it comes to budgeting or cost-estimating capabilities.

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Showing 1 - 20 of 332 products
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Showing 1 - 20 of 332 products

monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ...Read more

4.60 (2639 reviews)

40 recommendations

12d Synergy

12d Synergy is a cloud-based solution designed to help engineers, architects and construction professionals automate processes related to project collaboration and document management. Key features include contact management, vers...Read more

4.26 (27 reviews)

Backlog

Backlog is a cloud-based project management and issue tracking solution that caters to development teams working with design, marketing and IT teams. The key features of the solution include project and issue management, subtaskin...Read more

4.52 (77 reviews)

Bitrix24

Bitrix24 is a client management solution that provides a platform for businesses to organize and track interactions with potential or existing clients and partners. The software allows users to log and manage client interactions, ...Read more

ActionR

ActionR is your secure action register software for managing complex, multi-team tasks in a single, unified database. ActionR's powerful and extremely flexible features keep businesses in control despite the challenges of managin...Read more

4.56 (16 reviews)

Quire

Quire is a cloud-based project management solution designed to help small and medium-sized businesses manage to-do lists, tasks, and more to facilitate collaboration across teams. Key features include document management, real-tim...Read more

EngageBay

EngageBay is an integrated marketing, sales, support and CRM solution designed to help small to midsize enterprises acquire, engage and convert website visitors into customers. The cloud-based platform lets businesses use marketin...Read more

Profit.co

Profit is an enterprise Objectives & Key Results (OKR) software, integrated with Task Management, Employee Engagement & Employee Development. You can create Objectives & Key Results at every level of your organization while ensuri...Read more

Miro

Miro is a cloud-based collaboration tool for small to midsize businesses. The solution features a digital whiteboard that can be used for research, ideation, building customer journeys and user story maps, wireframing and a range ...Read more

ClickUp

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more

Software pricing tips

Read our Task Management Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

todo.vu

todo.vu is cloud-based project management solution offering integrated customer relationship management, project management, time tracking and billing tools. The platform is suitable for contractors, freelancers and small teams. ...Read more

4.41 (46 reviews)

MeisterTask

MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. Key features include file management, time tracking and reporting. MeisterTask offers a dashboard that helps users view...Read more

Zoho Sprints

Zoho Sprints is a cloud-based product roadmap solution for businesses of all sizes. The solution is designed to be used by agile teams and offers features such as user dashboards, reporting, scrum boards, timers and timesheets. Zo...Read more

Metatask

Metatask simply organizes and manages internal projects to enhance the business workflow. It helps define daily business tasks in a sorted way through to-do lists, instead of complex BPMN diagram and flowcharts. It helps managers,...Read more

4.76 (25 reviews)

Monitask

Monitask is a cloud-based employee monitoring solution for businesses, freelancers, and contractors. With this solution, business owners and/or managers can access and track employee screenshots, mouse/keyboard activity, online ti...Read more

4.83 (87 reviews)

Lumeer

Lumeer is a visual project, task and team management platform. Users can build tools from basic features. Every project and team is different and needs a customized approach. This is exactly what the platform offers. It lets user...Read more

4.51 (37 reviews)

Volley

Volley is a cloud-based solution that helps businesses utilize built-in collaboration tools to review, streamline and improve design QA processes for websites. Using the administrative dashboard, professionals can view all ongoing...Read more

4.67 (69 reviews)

Scoro

Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key pe...Read more

4.63 (173 reviews)

7 recommendations

Asana

Asana helps teams orchestrate their work—from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less—no matter where they are located or how many different department...Read more

Airtable

Airtable is a cloud-based project management solution targeting small to midsize businesses as well as departments within larger companies. This system focuses primarily on data organization and collaboration. The system uses...Read more

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Popular Task Management Software Comparisons

Buyers Guide

Last Updated: March 08, 2022

Task management software is a type of project management software that allows users to manage, share and track project tasks. This guide will help prospective buyers in the market for a new task management solution understand this type of software and make a more informed purchase decision.

Here’s what we’ll cover:

What Is Task Management Software?
What Type of Buyer Are You?
Common Functionality
Key Benefits of Task Management Software
Market Trends to Understand

What Is Task Management Software?

Task management software tends to have fewer features than standard project management platforms. That’s because it is intended to be used by entire teams, not just by managers or “power users.” The focus of task management tools is strictly execution-oriented, centered on organizing and managing tasks. Thus, these solutions tend to be limited when it comes to budgeting or cost-estimating capabilities.

Task management solutions are used by individuals or a groups to collaborate with each other and accomplish shared goals. Various aspects of a task, such as the status, timelines, priority, update notifications and resource allocation, are handled by the software. It automates tasks and enables team members to plan and schedule multiple tasks according to the set deadlines.

asana to-do list

To-do list in Asana

 

 

What Type of Buyer Are You?

While most task management systems can generally be used in a variety of different workplaces, some systems are better suited to particular industries. For example, a software firm will likely want task management software that is optimized for an agile development methodology, such as Trello, while a construction firm will likely need an industry-specific system that offers greater project management functionality.

Also, the size of your organization and team plays an important role when selecting the right task management solution. Here are the few features you should consider depending on your buyer type:

Freelancer: These individuals use a task management solution to boost their productivity and ensure that deadlines are not missed. Key features, such as notifications, to-do-lists and mobile support, are essential for them. They generally don’t require more sophisticated features, such as document version management, collaboration and file rights management.

SMBs: These organizations need a task management solution to manage a project and make sure that everyone is assigned responsibilities. Collaboration is their key requirement. Since multiple people often work on a single project, they need a collaborative workspace where team members can communicate and share files with each other in real time.

Common Functionalities of Task Management Software

Here are some tools you can find in most task management applications:

To-do lists. Every task management application will offer to-do lists in some form. These display the tasks that need to be completed by an individual or by a team and are typically organized by project.

Audit trails. Many task management tools feature audit trails, which allow users to see a task’s entire history and any modifications that have been made to it.

Mobile support. Most task management systems offer mobile support for smart devices—typically in the form of an app that syncs a user’s information and tasks to their device.

Integrations. Some task management applications can integrate with email clients, such as Gmail or Microsoft Outlook, or cloud storage services, such as Dropbox or Google Drive.

Document control. Some task management solutions allow users to share documents directly through the application.

File sync and sharing. Some task management solutions offer version management and control features that provides access to the latest versions of documents. Also, past versions of documents are stored for future reference or to handle accidental data modification.

Task planning and scheduling. Task management solutions enable people to create team projects and assign them the responsibility for task completion within the stipulated timeline.

Notifications. Automatic notifications are sent to individuals or a team as soon as something happens. They can be about task completion, deletion or new feature of the tool. Also, these notifications can be customized with various options and triggers.

Producteev’s dashboard (showing to-do list and task)

Key Benefits of Task Management Software

Improved employee productivity: Task management software clearly assign duties and responsibilities of a task to all the team members along with a deadline. This enables employees to focus on their tasks and ensure that they’re completed on time. It also helps with task and time tracking, which allows team managers to know the exact task status at any given point.

Satisfied customers: Users can allow customers to access their task management solution to enable clear communication between them. Also, you can control the access to some features and offer customers as much visibility about the project as is mandated. This feature also ensures that customers and project managers are at the same level of awareness and lets them resolve issues in real time.

Simplified project management: The tool enables task managers to create subtasks within tasks by simply adding a checklist feature. This feature helps them easily manage their task and strike off each subtask upon completion. Also, filters allow them to view the status of multiple tasks based on the people, status, project, due date and priority.

Market Trends to Understand

Scalability: Most task management tools are priced under a monthly subscription based on the number of users who will need to access the system. If you expect your team to grow significantly in the near term, you should consider how much more the software could cost.

Open-source solution: There are also many free or open-source task management applications. While these can be a good solution for smaller teams, it is important to keep in mind that such software often offers no guarantee of support or regular updates. There can also be security concerns with free or open-source task management applications—something to consider if your team is sharing sensitive files.

Flexibility: With organizations operating across multiple geographies, it becomes necessary that people can access the solution anytime and from anywhere. The solution should also offer standard user functions across all devices including tablets, smartphones, desktops and laptops. They should be able to receive SMS and email notifications about pending tasks or about approaching deadline.