Time Tracking Software

Time tracking software is a tool used for tracking the time employees spend on specific tasks during a project. The reports derived from time tracking solutions help project managers plan accurate project schedules.

Time tracking tools are a part of the larger software categories of project management solutions and professional service automation software. However, they are also available as stand-alone tools with specific functionalities required for tracking the time employees spend working on projects.

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Showing 1 - 20 of 337 products
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Showing 1 - 20 of 337 products

monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ...Read more

4.60 (2639 reviews)

40 recommendations

Jibble

Goodbye punch clocks, hello Jibble! The ultimate employee time clock app, loved by over thousands of users around the world including Airbus, Pizza Hut, Hyundai, the UK'S National Health Service, and Skanska. It's free for unl...Read more

Zoho Invoice

Zoho Invoice is a 100% free cloud-based invoicing solution designed to help small businesses with invoicing, tracking expenses and, accepting online payments.Key features include project billing, time tracking, reporting, customiz...Read more

Bitrix24

Bitrix24 is a client management solution that provides a platform for businesses to organize and track interactions with potential or existing clients and partners. The software allows users to log and manage client interactions, ...Read more

Beesbusy

Beesbusy is a collaborative planning tool. Easy to use, it allows to federate expert users and occasional users. - The planning of the tasks is materialized in a schedule in the form of a Gantt chart (view When of the project), w...Read more

4.71 (35 reviews)

Time Doctor

Time Doctor is a cloud-based time tracking and management solution used by businesses for monitoring workforce productivity. It offers tools for time tracking, web activity monitoring, payroll management and reporting. Time D...Read more

Synchroteam

Synchroteam is a cloud-based field service management and scheduling solution that caters to businesses of all sizes in field service industry that includes cleaning services, construction, electrical and HVAC. Synchroteam fe...Read more

4.46 (54 reviews)

Elorus

Elorus is an online invoicing, time-tracking, billing and expense management platform. At heart, it is the ideal professional solution for every freelancer, small business and creative agency. Since 2014, Elorus has been working h...Read more

4.85 (80 reviews)

King of Time

King of Time is a cloud-based solution that offers a comprehensive suite of features and functionalities to ensure the simple management of workforce for managers and HR. Monitor employees, generate reports, receive automated aler...Read more

3.80 (5 reviews)

WorkComposer

WorkComposer is a time tracking solution that helps organizations track and monitor the working hours of remote and distributed team members. The application allows supervisors to calculate employees’ overtime hours, capture scree...Read more

4.79 (19 reviews)

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Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Timely

Timely is a project management software, which helps businesses of all sizes allot and schedule tasks to team members and track deliverables to visualize projects. It allows administrators to balance resources across various clien...Read more

ClickUp

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more

todo.vu

todo.vu is cloud-based project management solution offering integrated customer relationship management, project management, time tracking and billing tools. The platform is suitable for contractors, freelancers and small teams. ...Read more

4.41 (46 reviews)

Zoho Sprints

Zoho Sprints is a cloud-based product roadmap solution for businesses of all sizes. The solution is designed to be used by agile teams and offers features such as user dashboards, reporting, scrum boards, timers and timesheets. Zo...Read more

Time Tracker for Jira

Time Tracker for Jira is a cloud-based solution, designed to help small to large businesses track the time spent on projects and tasks and prepare progress reports. The application enables supervisors to create user or team spec...Read more

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Teramind Time Tracking

Teramind Time Tracking helps businesses track employee shifts, absence, idle time, work hours, breaks and more via a unified portal. The solution enables enterprises to monitor user activities across websites, social media, email ...Read more

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Calamari

Calamari is a cloud-based human resources solution that offers two modules: leave management and clock in/out services. The software is suitable for small to midsize businesses in any industry and offers Android and iOS mobile app...Read more

Float

Float is a collaborative resource management software for real-time project planning and task scheduling. Features include an intuitive interface, drag-and-drop features, keyboard shortcuts, reports, and analytics, and editing too...Read more

Scoro

Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key pe...Read more

4.63 (173 reviews)

7 recommendations

Unanet

Available as both an on-premise or a hosted solution, Unanet Professional Services Automation and Project Portfolio Management is a comprehensive solution that allows companies to better plan and track people and projects....Read more

4.36 (55 reviews)

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Popular Time Tracking Software Comparisons

Buyers Guide

Last Updated: March 08, 2022

Tracking the time employees spend on a certain task or project is important for many reasons. An obvious one is that it helps project managers create more accurate project deadline estimates.

And while project managers might be able to track time by manually logging hours on Excel sheets, a better way to do this is to use software specifically designed for time tracking.

Time tracking solutions help project managers dodge error-prone, manual methods of tracking time. Additionally, they can analyze generated reports to understand factors that influence employee performance.

That said, there are many time tracking solutions available on the market that differ in functionality, pricing, and deployment. Businesses should carefully evaluate all these factors to ensure that they don't invest in the wrong software.

In this buyer's guide, we'll look at factors that can help businesses in selecting the right time tracking tool.

Here's what we'll cover:

What Is Time Tracking Software?
Common Features of Time Tracking Software
What Type of Buyer Are You?
Key Considerations

What is time tracking software?

Time tracking software is a tool used for tracking the time employees spend on specific tasks during a project. The reports derived from time tracking solutions help project managers plan accurate project schedules.

Time tracking tools are a part of the larger software categories of project management solutions and professional service automation software. However, they are also available as stand-alone tools with specific functionalities required for tracking the time employees spend working on projects. These functionalities are discussed in greater detail in the section below.

Time tracking in Toggl 

Time tracking in Toggl

 

 

Common features of time tracking software

Time tracking solutions come with a range of functionalities that help businesses not only track employees' performance but also create billable hours reports to be sent to clients.

Below we look more closely at some of these functionalities:

Time entries

Record the time employees spend on tasks with details such as the type of task and total hours/days spent—categorized by client, project, or other parameters.

Timesheet management

View employee time records as a list (traditional timesheet) or on calendars (graphical timesheet). Create workflows allowing employees to send time sheets to managers and other stakeholders for approval.

Reporting and analytics

Generate reports showing time spent on tasks and revenue earned by projects Filter these reports by employee, project type, client, team, or timeline.

Invoicing

Generate invoices based on billable hours to charge clients for services. Automatically calculate amounts based on hours, using multiple billing rates, any discounts, taxes, and other information in the invoice.

While these are the common functionalities of time tracking solutions, businesses should remember that every solution differs in the depth and breadth of functionality.

For instance, some solutions offer mobile time tracking, which would be a useful feature for businesses that need to track the time of their field staff.

What type of buyer are you?

Listed below are the two time tracking software buyer groups, categorized according to their business size. Understanding their key concerns will help you identify and purchase the right time tracking software.

  • Small and midsize businesses (up to 1000 employees): A tool's price plays a major role in these buyers' purchasing decisions, as they typically have a smaller software budget than large organizations. As a result, small and midsize business buyers need a solution that comes with low upfront costs and/or an affordable monthly subscription fee.
  • Large businesses (more that 1000 employees): These buyers look for a time tracking tool that comes with a broad-range of functionalities, including automatic time capture, multiple billing rates, and overtime calculation. The tool should also be able to integrate with their existing solutions. For example, integration with accounting tools can provide seamless exporting of bills and invoices to keep financial data consolidated in a single solution.

Key considerations

To correctly identify the time tracking tool that suits your business requirements, you should analyze more than just the features and consider additional factors such as deployment options and advanced functionalities.

Here are key considerations every business should keep in mind when purchasing time tracking tools:

  • Deployment options: Time tracking solutions come with two types of deployment options: on-premise or cloud-based. The latter option could be particularly favorable for small businesses, as its monthly/annual subscription models mean low or no upfront fees. An additional benefit is that small businesses don't have to worry about data backup and product updates, as the vendor takes care of those. However, for businesses that want absolute control over their data and have an IT team to take care of software upkeep and feature customization, an on-premise tool could be the better option.
  • Stand-alone vs. full-suite solutions: Stand-alone time tracking tools are an affordable option for small businesses that want a solution singularly for tracking time spent on tasks and projects. However, time tracking solutions are often offered as a software module within project management and professional services automation (PSA) solutions. The need for such a full-suite solution arises when businesses want a tool that does more than track time and helps with scheduling tasks, tracking expenses, planning project resources, etc.
  • Time tracking versus time and attendance tracking tools: A key thing to remember about time tracking tools is that they are not the same as time and attendance tracking solutions, which are used by HR departments to manage employee leave and track their working hours. These solutions come with functionalities that go beyond the scope of basic time tracking solutions, such as vacation/leave management, employee database, and employee scheduling.
  • Advanced functionalities: In the last decade, time tracking tools have evolved to incorporate newer digital technologies. For instance, some tools allow you to track the time an employee spends in a particular location by tracking GPS data. This can be a useful feature if you have a field staff, such as on-site technicians and sales agents. Similarly, certain tools allow you to view and automatically track the time employees spend on different activities while working on a project, such as the different websites they visit and applications they use. This may be a required feature if you're managing a team of freelancers.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.