Searching for the best commercial property management software for your business?

Save yourself time and stress. We’re here to help you find the right commercial property management software solution for your work.

What is commercial property management software?

A commercial property management solution helps eliminate the troubles of overlooking several rental properties in person. The solution helps homeowners handle various aspects, such as rent and financial management and property maintenance.
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What 5 key Commercial Property Management Software features should I look for?

Property tracking

Enables you to manage multiple addresses categorized by individual unit as well as by complex or region.

Integrated accounting

This software integrates general ledger, accounts payable and receivable, expense tracking, balance sheets, income statements and payroll management to let you better manage every aspect of your company’s finances. It can also automate rent and deposit collection, late fee notices and payroll functions.

Fixed asset management

Lets you track the status of your assets so you know how and when they’ll depreciate and can manage their overall value accordingly.

Budgeting and forecasting

Supports budgeting and financial forecasts by calculating income, valuation, expenses and other financial considerations.

Maintenance tracking

Keeps records of regular maintenance schedules, and features automatic alerts to notify managers when scheduled or upcoming maintenance tasks are due.

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Showing 1 - 20 of 84 products
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Showing 1 - 20 of 84 products

OnCite

OnCite is a web-based property management solution with functionality extending from accounting and financial management to project management, contact management, and other business processes. The system is modular and scalable....Read more

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Property Boulevard

Offering complete accounting and property management functionality, Property Boulevard is designed to fit the needs of all types of commercial and residential portfolios. Ideal for all sizes of firms and easily scales with growth....Read more

4.16 (16 reviews)

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AppFolio Property Manager

Run your entire portfolio on one modern platform. AppFolio’s intuitive and user-friendly experience gives your property management team the tools they need to provide excellent service to residents and owners. Whether you manage m...Read more

4.56 (1733 reviews)

60 recommendations

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SKYLINE

SKYLINE from SS&C Technologies is a web-based property management and accounting solution suitable for small to midsize real-estate firms. Designed to handle an array or key operations, SKYLINE is capable of offering integrated to...Read more

3.61 (49 reviews)

17 recommendations

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Total Management

Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask ...Read more

4.23 (89 reviews)

6 recommendations

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Visual Lease

Visual Lease is the leading lease accounting and management solution, designed to simplify compliance with ASC 842, IFRS 16 and GASB 87. Built with years of embedded knowledge from leading lease experts and CPAs, Visual Lease's po...Read more

4.81 (36 reviews)

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MRI Commercial Management

With more than 40 years as an industry leader, MRI Software utilizes their breadth of knowledge to offer Commercial Management, a scalable, customizable system that optimizes real estate investments and operations....Read more

3.86 (25 reviews)

2 recommendations

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Landport

Landport is an online facility and work order management system that offers tools to manage both on-demand service requests and preventive maintenance. With Landport, facility, property and maintenance managers, as well as service...Read more

4.55 (31 reviews)

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Hotelogix

Hotelogix is a fit for small and mid-sized hotels, resorts, B&Bs, and other property types seeking an end-to-end solution that offers features a growing hotel needs, available in the cloud....Read more

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ResNexus

For inns, motels, bed & breakfasts, and a variety of other hospitality businesses, Reservation Nexus provides an intuitive system for generating reports, streamlining business practices, and simplifying online bookings....Read more

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Software pricing tips

Read our Commercial Property Management Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

PMX Property Management

PMX Property Management is a powerful and highly customizable solution built on the MS Dynamics NAV platform. It can be installed locally or accessed from the Web, and is flexible enough to support almost any property type....Read more

No reviews yet

2 recommendations

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roomMaster

roomMaster from InnQuest is a powerful, hotel management solution. Properties in over 100 countries rely on roomMaster to manage their front office, central reservation, guest relations, housekeeping, accounting and maintenance. ...Read more

4.29 (56 reviews)

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Property Matrix

Property Matrix is a cloud-based property management solution for apartment complexes and multi-family unit properties. It offers applications for tenant and lease tracking, property accounting, building maintenance, CRM and onlin...Read more

4.61 (31 reviews)

5 recommendations

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BuildingLink

A customizable, web-based system, BuildingLink can be loaded with a combination of 23 modules to configure the functionality to each business. Comprehensive dashboards and 24-hour support round out BuildingLink's features....Read more

3.43 (7 reviews)

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Visual Matrix PMS

Visual Matrix PMS is a property management solution that helps hotels streamline operations related to online bookings, onboarding and payment processing. It enables businesses to create financial strategies, manage revenue stream...Read more

4.43 (23 reviews)

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Entrata

Entrata is a cloud-based property management solution that features property accounting, facilities management and resident management. The solution includes invoice creation, vendor management, bank reconciliation, lead managemen...Read more

4.27 (49 reviews)

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Lease Harbor

Three robust, fully integrated areas of functionality—100% web-based, easy to use, flexible, and secure, our system provides an intuitive interface offering unparalleled simplicity, without sacrificing flexibility or advanced feat...Read more

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Lease Notes

Lease Notes is a cloud-based property management solution designed for property managers, real estate brokers and landlords. It caters to small, midsize and large businesses. Primary features include lease abstracting, lease ...Read more

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Smart Property Systems

Smart Property Systems is a cloud-based property management system designed for landlords, real estate investors, property management companies and managers of student or employee housing. It offers accrual accounting, tenant and ...Read more

5.00 (6 reviews)

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Pebblegate

Pebblegate is a cloud-based property management solution that includes applications such as tenant and lease management, property accounting, budgeting and forecasting and building maintenance. The solution provides users the opti...Read more

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Popular Commercial Property Management Software Comparisons

Buyers Guide

Last Updated: March 10, 2022

Commercial property management for retail, industrial and office space have needs distinct from residential properties. Solutions help users create detailed financial projections, automatically calculate rent increases, create recurring charges for each tenant and calculate common area management (CAM) charges and reconciliation, among other things.

Here's what we'll cover:

What is Commercial Property Management Software?
Common Features of Commercial Property Management Software
Market Trends to Understand
Case Studies

What is Commercial Property Management Software?

A commercial property management solution helps eliminate the troubles of overlooking several rental properties in person. The solution helps homeowners handle various aspects, such as rent and financial management and property maintenance.

Advanced commercial property management systems offer cloud-based portals that enable busy property owners, who live far away from the properties, manage their investments online anytime. The solution can be accessed either from a desktop or any mobile device. Also, based on your purchasing budget, there are commercial solutions in the market that either charge a monthly fee (such as AppFolio property manager) or a one-time license cost (such as SKYLINE property management software).

Common Features of Commercial Property Management Software

When conducting a software comparison, you can visit our commercial property management reviews page. You should also consider the following features:

Property tracking Enables you to manage multiple addresses categorized by individual unit as well as by complex or region.
Integrated accounting This software integrates general ledger, accounts payable and receivable, expense tracking, balance sheets, income statements and payroll management to let you better manage every aspect of your company’s finances. It can also automate rent and deposit collection, late fee notices and payroll functions.
Fixed asset management Lets you track the status of your assets so you know how and when they’ll depreciate and can manage their overall value accordingly.
Budgeting and forecasting  Supports budgeting and financial forecasts by calculating income, valuation, expenses and other financial considerations.
Maintenance tracking Keeps records of regular maintenance schedules, and features automatic alerts to notify managers when scheduled or upcoming maintenance tasks are due.

Market Trends to Understand

Commercial and real estate property owners should always be ready for unexpected changes in the marketplace. The trends mentioned below can help you identify the current trends in the commercial property market.

Software-as-a-service. The ability to always be connected, ease of use and technology savviness are among the primary requirements of this software market. SaaS combines all three and enables users to access the solution online from any location. It also reduces the operating costs and enhances the flexibility of management.

Self-service portals. These days, clients prefer to manage things and access their accounts from the comfort and user-friendly interface of their smartphones and mobile devices. Hence, commercial and real estate property management systems must include features that allow residents and tenants to access their accounts online by logging on to self-service portals.

Business intelligence capabilities. Information derived from business intelligence applications is essential for driving future business strategy. A key feature of commercial property management systems is forecasting and budgeting capability. This feature will enable property owners to understand various scenarios (such as future demand analysis and potential financial risk) which may occur in the future and anticipate measures to counter them.

Payment automation. One of the fastest-growing trends in the property management software market is the ability to accept payments online. With the rapid growth in the number of online transactions and purchases, tenants expect an automated payment system to be an integral part of any property management system.

Mobile optimization. Mobile devices are rapidly disrupting the traditional workflow. As a result, many property owners plan to extend their existing applications to smartphones and other mobile devices. Mobile optimization enables tenants and residents to manage their rentals and paperwork remotely.

Case Studies

Viewing a list of software features can be helpful, but the real question is how these features can make a tangible difference when it comes to managing and growing your company. To that end, we’ve compiled a snapshot of three case studies that explore how a particular feature within commercial property management software systems has helped a company effectively solve a pressing need or problem.

Integrated management and accounting applications increase worker productivity and reduce mistakes. Utilizing the integrated applications offered by commercial property management programs like Total Management means data only has to be entered into a single system. This can help increase productivity and enable staff to devote more time to revenue-producing activities.

Prior to switching to Total Management, Park Lane Group was using two separate systems to handle their management and accounting needs. With Total Management, they no longer have to complete double entries and have reduced costly data entry errors. Additionally, they were able to generate comprehensive accounting reports that uncovered a $10,000 rent-receivables bill owed to them.

Source: http://www.totalmanagement.com/customer-satisfaction

Electronic work orders eliminate paperwork and costly errors. Using an electronic work order feature, like the one found in Bigfoot Maintenance’s commercial real estate software, eliminates the need for unwieldy paperwork and can thus increase productivity. Standardized forms and tracking abilities can reduce costly, time-consuming errors.

University of Connecticut Health Center Telecommunications (UCHC TeleComm) is responsible for the network and telecom maintenance of a campus that spans 206 acres and has over 7,000 voice stations and 170,000 square feet of research laboratories. Previously, they struggled to process 400-plus work orders per month via an outdated method of email and Microsoft Word templates that left them overwhelmed with paperwork and prone to duplicate work orders.

Bigfoot’s integrated electronic work order component has led to a significant drop in duplicate work orders and a 15 percent increase in productivity. Comprehensive reporting capabilities enable UCHC TeleComm staff to submit monthly reports that detail their current projects and the progress they’ve made.

Source: http://www.bigfootcmms.com/customers/profiles_uconn.html

Sample Bigfoot Work Order Module
An example of Bigfoot’s maintenance request module


Industry-specific accounting reduces time spent calculating monthly figures. A comprehensive and commercial-oriented accounting application, such as that found in Sage 300, can drastically reduce the amount of time spent calculating figures at the end of each month and thereby boost efficiency.

Prior to switching to Sage 300, McGrath Development used spreadsheets to manage the accounting needs for one million square feet in properties, which proved inefficient—calculating their reconciliations and month-end close took nearly four weeks to complete. Sage 300’s accounting application has made this process faster and easier, shortening it to two and a half to three weeks and freeing up valuable time for other essential tasks.

Source: http://na.sage.com/sage-300-construction-and-real-estate/resources/~/media/AF0B38340D574057AEF1614754075F52.pdf