Searching for the best online property management software for your business?

Save yourself time and stress. We’re here to help you find the right online property management software solution for your work.

What is online property management software?

Online property management software is PM software that's provided as a digital service you access via the internet instead of installing directly onto your computer. Much like traditional property management software, online property management software allows landlords and real estate professionals track leases, residents, and maintenance tasks as well as collect rent and manage finances to reduce costs and streamline operations.
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What 5 key Online Property Management Software features should I look for?

Faster, easier set-up time

Installing software to a local computer takes time and energy. It requires knowledge of system components, data backup, maintenance, updates and repair in the event anything goes wrong.

Web-based software requires no installation

All it needs is an Internet connection. Because the vendor hosts the software for you, system upgrades and regular maintenance are taken care of for you.

Lower up-front costs

Rather than purchasing the software up front, the user pays a license fee, usually monthly. This drastically reduces upfront costs, which benefits most small business.

Ease of access

Typically in the traditional on-premise model, applications can only be accessed by the computers with the particular software installed. Because SaaS applications are Web-based, any computer with a Web browser can access them. That means your data is easily accessible wherever you are. Because web-based systems are accessible via any Web browser, they're typically well-suited to be use on mobile devices. However, there are differences between using Web-based software on your mobile device and using a native mobile application. For more, see our property management mobile apps guide.

Website integration

Web-based systems simplifiy integration with the company’s website, and with that integration comes features crucial in managing the property. For example, tenants can have their own portal, allowing them to pay rent and make maintenance requests online; and vacancies can be posted on the company website and then ported directly to major locator services like Craigslist, Apartments.com or Rentals.com.

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Showing 1 - 20 of 168 products
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Showing 1 - 20 of 168 products

OnCite

OnCite is a web-based property management solution with functionality extending from accounting and financial management to project management, contact management, and other business processes. The system is modular and scalable....Read more

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Buildium

Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully remote, including online rent...Read more

4.49 (1772 reviews)

148 recommendations

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Property Boulevard

Offering complete accounting and property management functionality, Property Boulevard is designed to fit the needs of all types of commercial and residential portfolios. Ideal for all sizes of firms and easily scales with growth....Read more

4.16 (16 reviews)

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Rent Manager

Rent Manager is award-winning property management software built for residential, commercial, and short-term-stay portfolios of any size. The program’s fully customizable features include a double-entry accounting system, maintena...Read more

4.38 (208 reviews)

38 recommendations

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AppFolio Property Manager

Run your entire portfolio on one modern platform. AppFolio’s intuitive and user-friendly experience gives your property management team the tools they need to provide excellent service to residents and owners. Whether you manage m...Read more

4.56 (1733 reviews)

60 recommendations

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PropertyBoss

PropertyBoss is a property management solution for mid-sized to large property managers. The software caters to managers of affordable housing units, apartment complexes, manufactured housing, military housing, residential, self-s...Read more

3.89 (9 reviews)

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SKYLINE

SKYLINE from SS&C Technologies is a web-based property management and accounting solution suitable for small to midsize real-estate firms. Designed to handle an array or key operations, SKYLINE is capable of offering integrated to...Read more

3.61 (49 reviews)

17 recommendations

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Rentec Direct

Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no te...Read more

4.63 (179 reviews)

15 recommendations

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RentPost

RentPost is a web-based property management solution with functionality for managing property, including an accounting system, tenant and unit management support, work orders, online payments, and a visual dashboard....Read more

4.46 (14 reviews)

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Total Management

Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask ...Read more

4.23 (89 reviews)

6 recommendations

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Software pricing tips

Read our Online Property Management Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Visual Lease

Visual Lease is the leading lease accounting and management solution, designed to simplify compliance with ASC 842, IFRS 16 and GASB 87. Built with years of embedded knowledge from leading lease experts and CPAs, Visual Lease's po...Read more

4.81 (36 reviews)

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MRI Commercial Management

With more than 40 years as an industry leader, MRI Software utilizes their breadth of knowledge to offer Commercial Management, a scalable, customizable system that optimizes real estate investments and operations....Read more

3.86 (25 reviews)

2 recommendations

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MRI Residential Management

MRI Residential Management suits managers looking to reduce costs while also increasing property occupancy. MRI Software has developed a comprehensive system that offers end-to-end functionality, managing everything from leasing t...Read more

4.08 (26 reviews)

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MRI Affordable Housing Property Manager

Bostonpost Technology's integrated, Web-based solution delivers cost-effective property management, maintenance and accounting solutions. We like that it can manage from 10 to 10,000 units and that you can pay as you go monthly....Read more

3.92 (6 reviews)

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ComVibe

ComVibe is an extremely user-friendly property management solution. ComVibe can be learned in less than an hour and has also been optimized for devices with a touchscreen, like the iPad....Read more

0.00 (3 reviews)

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Landport

Landport is an online facility and work order management system that offers tools to manage both on-demand service requests and preventive maintenance. With Landport, facility, property and maintenance managers, as well as service...Read more

4.55 (31 reviews)

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Property Manager Cloud

Property Manager Cloud is a cloud-based property management solution designed for landlords and property managers of all sizes. It is suitable for a range of properties including, yet not limited to, apartments, condominiums and a...Read more

4.03 (15 reviews)

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Hotelogix

Hotelogix is a fit for small and mid-sized hotels, resorts, B&Bs, and other property types seeking an end-to-end solution that offers features a growing hotel needs, available in the cloud....Read more

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ResNexus

For inns, motels, bed & breakfasts, and a variety of other hospitality businesses, Reservation Nexus provides an intuitive system for generating reports, streamlining business practices, and simplifying online bookings....Read more

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AIMS

Apartment Information Management Software (AIMS) by ATE Partners offers an integrated suite of property management applications that help leasing offices and landlords track all aspects of their rental business. ...Read more

3.00 (1 reviews)

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Popular Online Property Management Software Comparisons

Buyers Guide

Last Updated: March 13, 2022

Here's what we'll cover:

What is online property management software?
Common Features of Web-Based Property Management Software
Expected Benefits of Web-Based Property Management Software
Key Considerations

What is online property management software?

Online property management software is PM software that's provided as a digital service you access via the internet instead of installing directly onto your computer.

Much like traditional property management software, online property management software allows landlords and real estate professionals track leases, residents, and maintenance tasks as well as collect rent and manage finances to reduce costs and streamline operations.

In the traditional software model, software is installed onto the user’s computer at the property management office. However, over the last few years, Web-based Software as a Service (SaaS) has seen tremendous growth in popularity. There are four major reasons for this increased adoption of this fee-based module.

Common Features of Web-Based Property Management Software

Faster, easier set-up time. Installing software to a local computer takes time and energy. It requires knowledge of system components, data backup, maintenance, updates and repair in the event anything goes wrong.

Web-based software requires no installation. All it needs is an Internet connection. Because the vendor hosts the software for you, system upgrades and regular maintenance are taken care of for you.

Lower up-front costs. Rather than purchasing the software up front, the user pays a license fee, usually monthly. This drastically reduces upfront costs, which benefits most small business. 

Ease of access. Typically in the traditional on-premise model, applications can only be accessed by the computers with the particular software installed. Because SaaS applications are Web-based, any computer with a Web browser can access them. That means your data is easily accessible wherever you are. 

Because web-based systems are accessible via any Web browser, they're typically well-suited to be use on mobile devices. However, there are differences between using Web-based software on your mobile device and using a native mobile application. For more, see our property management mobile apps guide.

Website integration. Web-based systems simplifiy integration with the company’s website, and with that integration comes features crucial in managing the property. For example, tenants can have their own portal, allowing them to pay rent and make maintenance requests online; and vacancies can be posted on the company website and then ported directly to major locator services like Craigslist, Apartments.com or Rentals.com.  

With the advent of the SaaS model, property managers are effectively renting the system, rather than buying it. Support, upgrades and ancillary fees are all bundled into the monthly or annual subscription, which may be a set fee or may be based on the number of units and/or users.

  Perpetual License Subscription Model
Upfront costs Large Small
Recurring costs Small (upgrades) Medium
Benefits Permanent Ownership Cancel any time, no-hassle upgrades & support
Drawbacks Sunk costs, technical infrastructure required Recurring fees add up over time

Expected Benefits of Web-Based Property Management Software

  1. Real-time information availability: A cloud-based property management solution can be accessed from anywhere and at any time on various devices, such as desktops, laptops and smartphones. The solution centralizes information from multiple properties and offers full data visibility at any point in time.
  2. Automated reminders for critical dates: Remembering the rent due date can sometimes be difficult for landlords, especially if they have tens or even hundreds of rental units across multiple locations. A property management solution automates the process of capturing important milestones regarding property rent, such as rent due date, lease expiry date or renew date. It also automates sending prior reminders to both the landlord and tenants so that no one misses any critical deadlines.
  3. Multiple property management: It can be tedious to manage property-related operations, especially when there are multiple units spread across different locations. It can be challenging to manually track the progress of multiple activities, such as managing tenant records, scheduling maintenance operations, handling monthly finances and communicating with tenants on time. This is where a cloud-based property management solution comes into play. Such a solution helps landlords manage multiple sites and their periodic operations. Users can electronically record every financial transaction and have multi-channel communication with their tenants in real time.
  4. Build an online presence: These days, landlords are listing their properties on various property renting channels, such as renting.com, realtor.com and housing.com, to attract more people. Cloud-based property management software helps landlords create online listings for their property and share them on multiple third-party renting sites to reach a bigger audience.
  5. Scalability: The advantage of using any cloud-based property management solution is that they can be easily scaled up as and when your requirements change.
  6. Security: An advanced property management software ensures a high standard of security for both property and tenant data stored in the cloud. With a cloud-based solution, you don’t have to be worried about data security at all times.
  7. Additional benefits: A property management solution also helps in managing other activities, such as reporting, complying with property renting laws and regulations, managing inspection and advertising property.

Key Considerations

There are many options and feature sets in property management solutions. To narrow things down for your business, you should first analyze your basic requirements and then search for a solution that suits your business.

Here are some of the features that matter the most and the reasons why you should seriously consider them:

  • Accounting: With property management software, landlords and managers can simplify their financial operations and manage complex tasks even if they have limited accounting knowledge. Selecting a solution that also offers accounting functionality can be beneficial as this would cover the need for buying additional accounting software.
  • Property classification: This feature identifies the types of properties that the software can manage. Software can be for a single facility, commercial property, residential property, multi-unit property or even function as an association property management solution. You should ensure that the software you are planning to buy is designed and customized according to your property type.
  • Browser compatibility: Most cloud-based software is compatible with the latest browsers. But it's better to know the browser compatibility of your shortlisted software before you purchase it. Therefore, make sure that your selected software is at least compatible with the following browsers:
    • Apple Safari
    • Google Chrome
    • Internet Explorer
    • Mozilla Firefox
  • Marketing: Marketing features help property owners advertise their properties on various platforms, such as renting channels, social media platforms, property websites and housing channels. Most property management solutions allow the posting of ads directly on these platforms to improve promotion.
  • Owner portal: Owner portals allow property managers to track their properties from a single place. The portal has options to track tenants, view rent statuses, communicate with tenants, manage accounts, monitor online listings and do much more. Therefore, it’s convenient to have a dedicated online portal for property managers if they have to manage multiple properties situated at different locations.
  • Tenant portal: Similar to the owner portal, the tenant portal is a dedicated portal for tenants and allows them to pay their rent, configure profiles, submit maintenance work orders, check balances and more. The tenant portal helps streamline the vast majority of owner and tenant interactions.
  • Mobile: Modern property management solutions offer a dedicated mobile app for both owner and tenants so that they can access the service directly on their smartphones. Some of the features include updating property information, uploading service images, communicating information and sending alert notifications. This functionality enables property managers to perform their operations even when they are away from their regular system.