Web Based CMMS Software

Computerized maintenance management systems (CMMS) give companies and organizations tools to extend the lifespan of assets—such as machinery, equipment or fleets of vehicles—by managing maintenance, costs and scheduling associated with the work. Like most other business software systems, many CMMS vendors offer Web-based or “cloud” options, on-premise options (i.e., hosted at your facility) or both.

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Showing 1 - 20 of 168 products
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Showing 1 - 20 of 168 products

EZOfficeInventory

EZOfficeInventory is a dynamic asset and maintenance management solution tailored for companies of all sizes. The cloud-based software works as you do and is accessible from anywhere and at any time. Track items across locati...Read more

4.61 (1165 reviews)

1 recommendations

MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more

4.74 (250 reviews)

108 recommendations

BriskForce

BriskForce is a cloud-based CMMS & EAM solution that helps companies manage assets and maintenance using seamlessly integrated software. Automate preventive maintenance, equipment inspections and accurately track maintenance costs...Read more

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eMaint CMMS

Utilizing their 25+ years in the facilities management industry, eMaint Enterprises created eMaint X3, an affordable, flexible web-based CMMS solution that can be configured for a variety of industries of all sizes....Read more

4.41 (252 reviews)

95 recommendations

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Proteus CMMS

Proteus MMX is a cloud-based maintenance management solution for small, midsize and large businesses across various industries such as automobile, education, food processing, hospitality, health care, life sciences, pharmaceutical...Read more

3.95 (19 reviews)

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TME CMMS

Traceability Made Easy from MASS Group is an end to end maintenance management solution that was developed to assist managers with monitoring equipment performance levels. It’s designed for companies that operate in high productio...Read more

4.55 (11 reviews)

6 recommendations

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Llumin

LLumin’s operational management software is for industrial plants and facilities with substantial infrastructure that want to minimize production or unplanned machine downtime. LLumin’s operations software monitors assets and...Read more

4.54 (12 reviews)

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iMaint EAM

iMaint CMMS/EAM centralizes data and automates maintenance management tasks to help companies resolve critical maintenance challenges and maximize ROI. It boasts a simple and easy-to-use interface, and is highly customizable. Suit...Read more

4.44 (18 reviews)

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NetFacilities

NetFacilities offers computerized maintenance management software (CMMS) tools that allow organizations to provide work orders and maintenance controls. The software brings modules together to form a unified system for grounds man...Read more

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MPulse

MPulse CMMS software enables facility managers to develop maintenance, testing, and inspection schedules to ensure safe and efficient operations, maximize equipment life cycle, and reduce asset breakdowns....Read more

4.56 (145 reviews)

22 recommendations

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Software pricing tips

Read our Web-based CMMS Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

ePAC

ePAC is a cloud-based EAM/CMMS solution that provides applications for work order management, preventive maintenance, asset management, scheduling and materials management. It can also be deployed on-premise on Oracle, Microsoft S...Read more

3.25 (4 reviews)

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MicroMain

MicroMain CMMS/EAM software is a powerful, flexible, & easy-to-use maintenance management software. The software gives you the tools to streamline maintenance operations, maximize productivity, and reduce costs. The platform is ea...Read more

4.07 (22 reviews)

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Landport

Landport is an online facility and work order management system that offers tools to manage both on-demand service requests and preventive maintenance. With Landport, facility, property and maintenance managers, as well as service...Read more

4.55 (31 reviews)

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ManagerPlus

ManagerPlus is a powerful enterprise asset management software designed to help managers and maintenance professionals get the most out of their assets and equipment. The ManagerPlus software is customizable, making it the ideal p...Read more

4.18 (139 reviews)

33 recommendations

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4site

4Site is a cloud-based asset management solution that offers order procurement, inventory management, accounting and asset maintenance functionalities. The solution is suitable for industries such as mining, power and process manu...Read more

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FaciliWorks CMMS

Easy to use and affordably priced, FaciliWorks will help you reduce costs, maximize productivity and ensure greater asset uptime. FaciliWorks CMMS software makes maintenance smooth and efficient. FaciliWorks tracks all of the var...Read more

3.63 (46 reviews)

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CHAMPS

CMMS and enterprise asset management space, CHAMPS offers CMMS/EAM functionality to mid-size and enterprise-level organizations. Asset and maintenance management tools from CHAMPS can help these organizations optimize the lifecycl...Read more

4.12 (41 reviews)

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envVisual Suite

EnvVisual is a cloud-based facility management system with an emphasis on issue management, offering technology to help locate problems and then dispatch the right technician to solve them. The system's visual platform lets c...Read more

0.00 (3 reviews)

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Maintenance Coordinator

Maintenance Coordinator by Simplicity Software is a CMMS solution that helps users address the maintenance needs of businesses. It is fit for industry verticals including government, manufacturing, food industries, warehousing, ch...Read more

3.75 (8 reviews)

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Guide Ti

Canadian-based COGEP offers a full-featured CMMS solution in Guide TI. With a host of applications for controlling and organizing all critical maintenance activities, Guide TI helps reduce asset downtime and improve reliability....Read more

2.75 (2 reviews)

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Popular Web-based CMMS Software Comparisons

Buyers Guide

Last Updated: March 13, 2022

Whether you work in manufacturing, retail, healthcare, transportation or another industry, maintaining your machinery and equipment is important. Manual maintenance such as documenting details about a physical plant and listing individual equipment and their performance, can involve multiple spreadsheets that require updates from time to time. Moreover, this fails to give your maintenance professionals real-time data on asset performance and status of scheduled work orders. A web-based computerized maintenance management software (CMMS) solution can help you monitor, measure, and manage day-to-day maintenance operations in real-time through web and mobile applications.

Web-based CMMS Software solutions are hosted on the vendor’s server allowing you to save money on IT purchases related to hardware, operating system licensing, network and configuration, and IT support. All you need is an internet connection to access the cloud based CMMS software from anywhere in the world. This allows managers and maintenance professionals to assign technicians to tasks based on their location. Accordingly, workers are notified on their mobile devices. Since the system is always with you, this reduces travel time between the jobsite and office.

With an array of products available on the market, buying a CMMS solution can be confusing. To help you figure out which tool matches your business needs, we’ve created this buyers guide that has all the essential information related to purchasing web-based CMMS software.

Here’s what we'll cover:

What is web-based CMMS software?

Web-based, or cloud-based CMMS software, helps organizations track the upkeep of their assets and the related maintenance cost via the internet. This includes facility management, equipment (or machinery) maintenance, from anywhere. Web-based CMMS software platforms are deployed in the cloud and can be accessed through a browser or an app.

Cloud-based deployment, or software-as-a-service (SaaS), means the tool is installed on a vendor's server and you can access it via the internet or a web browser. Whereas on-premise CMMS software needs to be downloaded and installed on local computers or servers.

Asset tracking in Asset Panda Software (Source)

Common features of web-based CMMS software

Asset tracking

Monitor assets (e.g., equipment, tools, software, hardware, etc.) lifecycle and usage from acquisition to retirement all in the cloud.

Preventive Maintenance

Plan and perform equipment maintenance within specific time intervals to prevent the likelihood of it failing unexpectedly.

Work order management

Manage work orders and track their status in the cloud environment such as process work requests, resource availability and assignment, warranty tracking, downtime tracking, inventory management, and so on.

Billing and invoicing

Manage monetary transactions between parties that involves creating invoices and getting paid.

Inventory management

Track the parts, tools, and other materials required to perform routine upkeep in your maintenance program. This helps manage the quantity of resources on hand to maintain proper supply.

Mobile access

Access the software remotely from anywhere in mobile devices such as smartphones, tablets, and laptops through an app or browser.

Scheduling

Plan availability of resources and assign specific maintenance tasks to be completed over a period of time through the web or on the mobile application.

Service history

Track work performed and maintenance history for past customers along with resources, sites, or assets used to fulfill the tasks on any device.

Technician management

Track work orders and scheduled services assigned for each technician. The software helps manage their availability and allocate them with specific tasks. Technicians can be assigned work based on their location and receive notifications while out in the field.

What type of buyer are you?

Before purchasing a web-based CMMS system, you should determine your buyer category so you can choose the right tool. Most buyers fall into the following categories:

  • Small and mid-size businesses (Up to 500 employees): Small businesses often use spreadsheets to manage their scheduled maintenance of machinery. But as their business grows and becomes complex, maintaining manual spreadsheets with limited functionalities can make it vulnerable to human errors and miss out on important data. Due to limited budgets and resources to set up local servers for maintenance software, such buyers should opt for a web-based CMMS software. With a monthly subscription fee, web-based CMMS solutions are more affordable than on-premise software.
    • An easy-to-use web-based CMMS platform with features such as asset tracking, preventive maintenance and work order management would be beneficial for such buyers. This will help prevent errors, trigger notifications on scheduled tasks, and compile audit history all in one place to create accurate budgets. A cloud or a web-based CMMS solution does not require any set up costs or dedicated IT staff to maintain or resolve the software issues. All these are taken care of by the vendor.
  • Large businesses (over 500 employees): Enterprises with large amounts of assets and equipment spread across different locations require routine management at regular intervals to avoid any unexpected downtime. Whether they are working on-site or off-site, it is important to keep your equipment updated for quality service delivery. A web-based CMMS software would be beneficial for the buyers of this segment.
    • These buyers should opt for a cloud CMMS that can be implemented quickly and offers training support from the vendor. A fully featured web-based CMMS solution with features such as automatic alerts, asset lifecycle management, audit trail, API, compliance management, and technician management can help such buyers reduce unplanned downtime and increase productivity.

Benefits of web-based CMMS software

Cloud CMMS solutions offer the same functionalities as on-premise systems but with a number of additional benefits.

  • Remote accessibility: A cloud CMMS application can be accessed from any location. All you need is an internet connection. The software can be accessed through a web browser or mobile device such as a laptop, smartphone, or tablet. Remote accessibility of such software lets you manage work orders, submit service requests, and more from any location. This helps you schedule maintenance tasks and improve productivity. Most vendors also provide a mobile app, so you can navigate the mobile friendly interface of the software while on the go.
  • Timely software updates: Keeping your software updated with new features, and improvements are crucial to improve your business efficiency. With a web-based CMMS solution, updates are included in the subscription fee and your vendor is responsible for these to occur automatically after a certain period of time (i.e. weekly, monthly, or yearly). Timely software upgrades will fix previous bugs, update security features, and provide you with the latest version of the software with no additional cost.
  • Scalability: Web-based CMMS solutions can be scaled as your business grows in size and becomes more complex. When the software is deployed in the cloud, adding new users, expanding reporting capabilities, and building on new assets and maintenance data while your business environment changes is easy to do. This requires no additional implementation or hardware costs.

Key considerations

  • Easy-to-use interface: An easy-to-use interface can save the time required to learn the software. You can easily organize maintenance schedules and track asset performance in such tools. Make sure to select a solution that is intuitive for workers to use and is easy for you to assign workers to multiple tasks at once. This can help you make your workers and employees get used to the software faster.
  • Third party integrations: The software you choose should be able to integrate with other applications that your organization currently uses. These can be inventory management software, asset tracking software, fleet maintenance software, and facility management software. The integration between the chosen web-based CMMS solution and other software applications will allow you to keep all your data in a central location. This avoids any duplicate data entry and helps informed decision making.
  • Mobile access: It is important for the software you choose to be accessible through a mobile device. Web-based CMMS software can be accessed through a browser on your computer but what if you are on the road and have an important maintenance task to schedule? Or, you need to quickly gain access to updates on the current asset performance? You need to be able to access the solution through your mobile device. Make sure that the cloud CMMS solution provider you choose offers a mobile application or mobile friendly interface of their solution which is compatible with android and iOS devices.

Market trend to understand:

  • Artificial intelligence (AI) powered CMMS software will enhance predictive maintenance: Artificial intelligence is using the power of analyzing data to revolutionize how different industries such as healthcare, manufacturing, and transportation are maintaining their assets. AI-integrated web-based CMMS software leads to continuous monitoring and self-maintenance. This helps in avoiding unwanted breakdowns in machineries and equipment. Vendors offering AI-powered CMMS solutions help businesses gather real-time data on the performance of their assets and predict the future downtime and breakdowns of their equipment.

Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication.