Searching for the best rental property management software for your business?

Save yourself time and stress. We’re here to help you find the right rental property management software solution for your work.

What is rental property management software?

A rental property management system is software that enables rental property owners and managers to execute a considerable number of essential daily tasks--including managing and tracking tenant information, accounting and billing, maintenance, and posting vacancies online--to help all operations run smoothly for a given property. Rental property management software also generates reports on activity like monthly rent payments, income, and expenses, to help you monitor the financial health of your property.
YouTube video player

How can Rental Property Management Software benefit me at work?

Eliminates routine tasks and saves time for property managers.

Creates a secure environment for tenant screening.

Tracks and organizes maintenance requests from tenants.

What 5 key Rental Property Management Software features should I look for?

Applications and tenant information

*Tenant portals enable online rent payment, maintenance request submissions and even community forums for events or public notices to improve communication. *Customizable lease forms and easy document distribution help standardize the leasing process and make sure all required documentation is completed and archived. *Resident screening lets you evaluate applicants’ credit history, criminal activity, rent history and income by initiating these checks from within your software. *Store vital tenant information, such as resident contact information, late fee reminders and work order history.

Rent roll and payments

*Online rent payments eliminate the hassle of paper checks and trips to the bank. *Utility metering calculates and bills for tenant consumption of metered utilities so you don’t have to check and record manually. *Automatic alerts inform landlords and tenants of delinquent rent payments.

Vacancy management

*Automated vacancy postings allow new properties to be listed faster and more easily, reducing the time it takes to fill vacant units. *Automated notifications inform you about upcoming lease expirations. *Vacancy planning provides proactive identification of vacancies and under-utilized locations. *Space tracking helps manage the configuration of available space for move-ins and move-outs.

Maintenance record keeping

*Maintenance request alerts ensure all maintenance issues are taken care of promptly. *The ability to prioritize issues, work assignments, requests and other objectives that require immediate attention helps increase efficiency. *Maintenance staff management allows you to easily delegate tasks. *Service contract storage lets you easily reference records.

Financial accounting and reporting.

*General ledger, income statements, balance sheets and accounts payable and receivable help you keep tabs on revenue, expenses and the overall financial health of your portfolio. *Payroll management allows you to calculate withholdings for state and local income taxes. *Tracking budgets against actuals allows you to view current revenue and forecast future cash flow.

Compare All Rental Property Management Software

Filters

Apply Filters:

X

Your Industry

Your Company Size

Price

Sort by

Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
Reviews: Sorts listings by the number of user reviews we have published, greatest to least.
Sponsored: Sorts listings by software vendors running active bidding campaigns, from the highest to lowest bid. Vendors who have paid for placement have a ‘Visit Website’ button, whereas unpaid vendors have a ‘Learn More’ button.
Avg Rating: Sorts listings by overall star rating based on user reviews, highest to lowest.
A to Z: Sorts listings by product name from A to Z.
Showing 1 - 20 of 137 products
Filters
Showing 1 - 20 of 137 products

miniCal

miniCal is an open-source property management system, which helps businesses in the hostel, hotel, apartment, vacation rental, car rental, and office space sectors manage and get an overview of their properties. Key features inclu...Read more

No reviews yet

Buildium

Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully remote, including online rent...Read more

4.49 (1772 reviews)

148 recommendations

Learn More

Rent Manager

Rent Manager is award-winning property management software built for residential, commercial, and short-term-stay portfolios of any size. The program’s fully customizable features include a double-entry accounting system, maintena...Read more

4.38 (208 reviews)

38 recommendations

Learn More

AppFolio Property Manager

Run your entire portfolio on one modern platform. AppFolio’s intuitive and user-friendly experience gives your property management team the tools they need to provide excellent service to residents and owners. Whether you manage m...Read more

4.56 (1733 reviews)

60 recommendations

Learn More

Rentec Direct

Rentec Direct serves as a web-based, full-featured management system for landlords and property managers that is designed to suit the needs of those managing properties between 25 and 5,000 units. Rentec has no startup fees, no te...Read more

4.63 (179 reviews)

15 recommendations

Learn More

RentPost

RentPost is a web-based property management solution with functionality for managing property, including an accounting system, tenant and unit management support, work orders, online payments, and a visual dashboard....Read more

4.46 (14 reviews)

Learn More

Total Management

Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask ...Read more

4.23 (89 reviews)

6 recommendations

Learn More

MRI Residential Management

MRI Residential Management suits managers looking to reduce costs while also increasing property occupancy. MRI Software has developed a comprehensive system that offers end-to-end functionality, managing everything from leasing t...Read more

4.08 (26 reviews)

Learn More

Property Manager Cloud

Property Manager Cloud is a cloud-based property management solution designed for landlords and property managers of all sizes. It is suitable for a range of properties including, yet not limited to, apartments, condominiums and a...Read more

4.03 (15 reviews)

Learn More

Hotelogix

Hotelogix is a fit for small and mid-sized hotels, resorts, B&Bs, and other property types seeking an end-to-end solution that offers features a growing hotel needs, available in the cloud....Read more

Learn More

Software pricing tips

Read our Rental Property Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

AIMS

Apartment Information Management Software (AIMS) by ATE Partners offers an integrated suite of property management applications that help leasing offices and landlords track all aspects of their rental business. ...Read more

3.00 (1 reviews)

Learn More

Greenhouse PM

Smaller-scale landlords and property managers will find Greenhouse PM to be a user-friendly and straightforward web-based solution for managing less than fifty units. A free trial allows users to tour its cohesive PM applications....Read more

4.57 (7 reviews)

Learn More

Property Matrix

Property Matrix is a cloud-based property management solution for apartment complexes and multi-family unit properties. It offers applications for tenant and lease tracking, property accounting, building maintenance, CRM and onlin...Read more

4.61 (31 reviews)

5 recommendations

Learn More

SimplifyEm

SimplifyEm is a user-friendly property management solution that offers everything needed to manage a property's accounting, tenant and lease tracking and building maintenance. It's web-based and ready to go right out of the box. ...Read more

4.09 (119 reviews)

57 recommendations

Learn More

Entrata

Entrata is a cloud-based property management solution that features property accounting, facilities management and resident management. The solution includes invoice creation, vendor management, bank reconciliation, lead managemen...Read more

4.27 (49 reviews)

Learn More

ResMan

ResMan is the industry-leading property management platform preferred by owners, operators and investors across the multifamily, affordable and commercial real estate marketplace. Our platform is built for the evolving needs of yo...Read more

4.50 (359 reviews)

3 recommendations

Learn More

Property Vista

Property Vista is a property management software solution that transforms how property managers build tenant relationships to increase business value through technology. Property Vista integrates all of the necessary tools fo...Read more

4.76 (49 reviews)

3 recommendations

Learn More

Arthur Online

Arthur Online is a cloud-based property management solution designed for HMOs, social housing managers, residential block, commercial properties, student housing and single outlets. The solution works on both PC, Mac as well as mo...Read more

4.50 (13 reviews)

Learn More

Smart Property Systems

Smart Property Systems is a cloud-based property management system designed for landlords, real estate investors, property management companies and managers of student or employee housing. It offers accrual accounting, tenant and ...Read more

5.00 (6 reviews)

Learn More

Tenant File Property Management Software

Tenant File Property Management Software (TFPMS) is an on-premise property management solution for apartment, condo, commercial, residential, retail and self-storage property managers. The solution includes accounting, tenant and ...Read more

4.35 (40 reviews)

Learn More

Popular Rental Property Software Comparisons

Buyers Guide

Last Updated: March 10, 2022

Here's what we'll cover:

What is rental property management software?
Common Features of Rental Property Software
Benefits
Market Trends to Understand

What is rental property management software?

A rental property management system is software that enables rental property owners and managers to execute a considerable number of essential daily tasks--including managing and tracking tenant information, accounting and billing, maintenance, and posting vacancies online--to help all operations run smoothly for a given property.

Rental property management software also generates reports on activity like monthly rent payments, income, and expenses, to help you monitor the financial health of your property.

Common Features of Rental Property Software

Software for rental properties manages one or more of five general functions:

1. Applications and tenant information

  • Tenant portals enable online rent payment, maintenance request submissions and even community forums for events or public notices to improve communication.
  • Customizable lease forms and easy document distribution help standardize the leasing process and make sure all required documentation is completed and archived.  
  • Resident screening lets you evaluate applicants’ credit history, criminal activity, rent history and income by initiating these checks from within your software.
  • Store vital tenant information, such as resident contact information, late fee reminders and work order history.

2. Rent roll and payments

  • Online rent payments eliminate the hassle of paper checks and trips to the bank.
  • Utility metering calculates and bills for tenant consumption of metered utilities so you don’t have to check and record manually.
  • Automatic alerts inform landlords and tenants of delinquent rent payments.
Sample Electronic Rent Payment

3. Vacancy management

  • Automated vacancy postings allow new properties to be listed faster and more easily, reducing the time it takes to fill vacant units. 
  • Automated notifications inform you about upcoming lease expirations.
  • Vacancy planning provides proactive identification of vacancies and under-utilized locations.
  • Space tracking helps manage the configuration of available space for move-ins and move-outs.
Sample Automatic Vacancy Post

4. Maintenance record keeping

  • Maintenance request alerts ensure all maintenance issues are taken care of promptly.
  • The ability to prioritize issues, work assignments, requests and other objectives that require immediate attention helps increase efficiency.
  • Maintenance staff management allows you to easily delegate tasks.
  • Service contract storage lets you easily reference records.

5. Financial accounting and reporting.

  • General ledger, income statements, balance sheets and accounts payable and receivable help you keep tabs on revenue, expenses and the overall financial health of your portfolio.
  • Payroll management allows you to calculate withholdings for state and local income taxes.
  • Tracking budgets against actuals allows you to view current revenue and forecast future cash flow.

Benefits

Rental property software offers benefits such as cost and time savings, real-time data access, security and scalability. Landlords who are busy or reside at a different location can use these systems to manage multiple properties from their smartphones or laptops.

The software can be installed on-premise, hosted in the cloud or used on a mobile application. Cloud-based solutions and mobile applications enable owners to monitor their properties from any location. Using a single application, owners can check on multiple properties, review tenant complaints, accept payments and receive property alerts online.

Rental property software keeps a record of all communication and transactions made through the application. This can help prevent disputes between tenants and owners in situations when property owners forget to keep records about payments due, excess amounts paid previously and lease termination dates.

Rental property software also enables tenants to submit requests and track their status online. They can print and download documents, such as lease agreements, rent receipts and other account information by logging in to the client web portal. The online payment processing feature saves time and effort, both for tenants and landlords. Users can also add notes and details about offline transactions.

Finally, these systems can alert owners about issues such as pending tax and insurance payments, incomplete maintenance jobs and document renewal. This helps landlords remain compliant with all federal regulations and standards.

What Type of Buyer are You?

Before deciding on purchasing a solution, you should determine what type of buyer you are, as this will help you narrow down your requirements.

Property owners (1 - 9 units): Though managing a smaller number of properties can be done using the traditional methods, an automated system will help ensure accuracy, standardization and better maintenance of records and documents. It will also be scalable in case you plan to increase the number of units you manage in the future.

Owners and property managers (10+ units): If you are a solo owner or property manager in charge of multiple sites, rental software can help you monitor all of your properties from a centralized location, without having to visit the locations frequently. A rental management solution that supports electronic payments helps minimize difficulties related to rent collection, check processing, repair work tracking and documentation.

Property management companies/enterprise owners (50+ units): If you own a rental business and have to manage multiple residential or commercial properties, your best bet is a solution that offers a wide range of features and integrates with third-party software, such as QuickBooks or other accounting and CRM software. Such a solution will help automate important property management tasks such as screening tenants, collecting rent and managing your finances. It can also help track vacancies, manage renewals, create reports and maintain regulatory compliance.

Long-distance property owners: Rental software is especially helpful for owners who reside in foreign countries and rent out their properties. Such buyers should seek a solution that enables them to manage and track rentals, send notifications to tenants and receive payments without incurring additional travel or communication costs.

Market Trends to Understand

Integrated suite vs. point solutions. Integrated suite rental management software combines a range of applications such as accounting, record-keeping and maintenance tracking into one system. In contrast, rental property manager software point solutions serve one specific function (such as processing online rent payments) and are either used in conjunction with other software or in a standalone capacity.

Size and number of properties. Certain rental tracking software systems are better suited for a large number of units or properties with mixed portfolios, whereas others are best for single properties with only a small number of units.

Web-based vs. on-premise deployment. Web-based (or “cloud”) rental property management systems store the application and all associated data online and are accessible from anywhere with Internet access. On-premise systems require software to be installed on a computer or server in your facility.

Mobile-optimized. Some rental property manager systems are accessible via tablet or smartphone, making it easy to view, enter and track data on-the-go.