Searching for the best student housing software for your business?

Save yourself time and stress. We’re here to help you find the right student housing software solution for your work.

What is student housing software?

Student housing software is technology that helps student housing property managers with accounting, maintenance, and tenant and lease management for student housing properties.

What 5 key Student Housing Software features should I look for?

Room selection management

In student housing, rooms often have two or four residents per room. Rather than splitting up one room into four separate units, student housing software will treat each resident individually. Some student housing software will even have roommate matching features, allowing staff or students to search for eligible roommates by lifestyle to minimize conflict down the line.

Student/parent profile management

Since a student’s parent or guardian is usually involved in at least the payment, if not other parts of their housing experience, university housing software should support storing information not just for the resident, but for their parent as well. This information may include permanent address, parents’ details, photos and even class information.

Integration with campus systems

Oftentimes, student housing is tied to meal plans, utilities or class schedules. A student housing program should ideally integrate with the university’s other software programs to facilitate the transfer of necessary information.

Additional service plans

This system will incorporate additional items, such as meal plans, internet service, cable TV, telephone and extracurricular activities, into the university housing software. This enables fees to be incorporated and paid all at once.

Student portal

Some of the more advanced student housing software programs will allow administrators to configure a student portal, enabling students to look up assignments or other personal information. Using this portal, students can conduct much of the application, payment and room selection processes online.

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Showing 1 - 20 of 57 products
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Showing 1 - 20 of 57 products

Buildium

Buildium is a cloud-based property management software that enables managers of residential and association properties to take control of every aspect of their business, whether in the office or fully remote, including online rent...Read more

4.49 (1772 reviews)

148 recommendations

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Rent Manager

Rent Manager is award-winning property management software built for residential, commercial, and short-term-stay portfolios of any size. The program’s fully customizable features include a double-entry accounting system, maintena...Read more

4.38 (208 reviews)

38 recommendations

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AppFolio Property Manager

Run your entire portfolio on one modern platform. AppFolio’s intuitive and user-friendly experience gives your property management team the tools they need to provide excellent service to residents and owners. Whether you manage m...Read more

4.56 (1733 reviews)

60 recommendations

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PropertyBoss

PropertyBoss is a property management solution for mid-sized to large property managers. The software caters to managers of affordable housing units, apartment complexes, manufactured housing, military housing, residential, self-s...Read more

3.89 (9 reviews)

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RentPost

RentPost is a web-based property management solution with functionality for managing property, including an accounting system, tenant and unit management support, work orders, online payments, and a visual dashboard....Read more

4.46 (14 reviews)

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Total Management

Total Management is a cloud-based property management solution suitable for midsize to large organizations that manage apartments, mixed portfolio, REITs and commercial or retail space. Total Management helps users multitask ...Read more

4.23 (89 reviews)

6 recommendations

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Visual Lease

Visual Lease is the leading lease accounting and management solution, designed to simplify compliance with ASC 842, IFRS 16 and GASB 87. Built with years of embedded knowledge from leading lease experts and CPAs, Visual Lease's po...Read more

4.81 (36 reviews)

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MRI Residential Management

MRI Residential Management suits managers looking to reduce costs while also increasing property occupancy. MRI Software has developed a comprehensive system that offers end-to-end functionality, managing everything from leasing t...Read more

4.08 (26 reviews)

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Landport

Landport is an online facility and work order management system that offers tools to manage both on-demand service requests and preventive maintenance. With Landport, facility, property and maintenance managers, as well as service...Read more

4.55 (31 reviews)

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INFO-Tracker

INFO-Tracker is a property management, maintenance and accounting system that streamlines workflows and automates business processes enterprise-wide, while providing insight into business performance....Read more

0.00 (1 reviews)

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Software pricing tips

Read our Student & University Housing Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

PMX Property Management

PMX Property Management is a powerful and highly customizable solution built on the MS Dynamics NAV platform. It can be installed locally or accessed from the Web, and is flexible enough to support almost any property type....Read more

No reviews yet

2 recommendations

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Property Matrix

Property Matrix is a cloud-based property management solution for apartment complexes and multi-family unit properties. It offers applications for tenant and lease tracking, property accounting, building maintenance, CRM and onlin...Read more

4.61 (31 reviews)

5 recommendations

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Entrata

Entrata is a cloud-based property management solution that features property accounting, facilities management and resident management. The solution includes invoice creation, vendor management, bank reconciliation, lead managemen...Read more

4.27 (49 reviews)

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Property Vista

Property Vista is a property management software solution that transforms how property managers build tenant relationships to increase business value through technology. Property Vista integrates all of the necessary tools fo...Read more

4.76 (49 reviews)

3 recommendations

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VerticalRent

VerticalRent offers complete tenant screening features for property managers and realtors, with a tenant portal, online rental applications and online rent collection, as well as property management and accounting features....Read more

No reviews yet

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Arthur Online

Arthur Online is a cloud-based property management solution designed for HMOs, social housing managers, residential block, commercial properties, student housing and single outlets. The solution works on both PC, Mac as well as mo...Read more

4.50 (13 reviews)

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Smart Property Systems

Smart Property Systems is a cloud-based property management system designed for landlords, real estate investors, property management companies and managers of student or employee housing. It offers accrual accounting, tenant and ...Read more

5.00 (6 reviews)

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Real Home Finders

Real Home Finder is a cloud-based and on-premise property management and customer relationship management solution for real estate industry. Primary features include accounting, tenant and lease tracking, budgeting and forecasting...Read more

5.00 (3 reviews)

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PackageLog

PackageLog from LogWare helps property managers manage and track incoming packages for residents, with customizable notifications, security features and resident tracking....Read more

4.75 (4 reviews)

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TurboTenant

Turbo Tenant is a cloud-based property management solution that offers tenant tracking and building maintenance capabilities. It automatically sends vacancy listings out to multiple sites, Rent Jungle and Apartment List. It also f...Read more

4.80 (49 reviews)

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Popular Student & University Housing Software Comparisons

Buyers Guide

Last Updated: March 10, 2022

Here's what we'll cover:

What Is Student Housing Software?
Common Features of Student and University Housing Software
Expected Benefits of Student and University Housing Software
Key Considerations for Student and University Housing Software

What Is Student Housing Software?

Student housing software is technology that helps student housing property managers with accounting, maintenance, and tenant and lease management for student housing properties.

Aside from basic property management software features, student housing software focuses on maximizing room occupancy, managing room and roommate preferences, integrating with campus systems, and storing information for parents or tenants. Includes standard accounting, maintenance, and tenant and lease management functions.

Common Features of Student and University Housing Software

Room selection management In student housing, rooms often have two or four residents per room. Rather than splitting up one room into four separate units, student housing software will treat each resident individually. Some student housing software will even have roommate matching features, allowing staff or students to search for eligible roommates by lifestyle to minimize conflict down the line.
Student/parent profile management Since a student’s parent or guardian is usually involved in at least the payment, if not other parts of their housing experience, university housing software should support storing information not just for the resident, but for their parent as well. This information may include permanent address, parents’ details, photos and even class information.
Integration with campus systems Oftentimes, student housing is tied to meal plans, utilities or class schedules. A student housing program should ideally integrate with the university’s other software programs to facilitate the transfer of necessary information.
Additional service plans This system will incorporate additional items, such as meal plans, internet service, cable TV, telephone and extracurricular activities, into the university housing software. This enables fees to be incorporated and paid all at once.
Student portal Some of the more advanced student housing software programs will allow administrators to configure a student portal, enabling students to look up assignments or other personal information. Using this portal, students can conduct much of the application, payment and room selection processes online.
Incident management The software can also help track and report policy violations or conduct incidents from the initial report through investigation, including any student sanctions or appeals. This feature will have step-by-step, user-defined categories specific to the institution’s method of handling student conduct incidents.

Expected Benefits of Student and University Housing Software

  1. Save costs and administrative time via online applications: Modern housing solutions offer online platforms for students to submit their housing applications and select their preferences from a list of available options. This approach benefits both students and universities by reducing paperwork and time required to process documents for room approvals.
  2. Facilitate paperless approvals: Universities and colleges receive thousands of hostel/room applications when an academic term starts. Manually processing all these paper-based application forms is a tedious task and may even require the efforts of the entire workforce to accept applications, review them, approve/reject them and address inquiries. These challenges can be addressed by an online student and housing solution that transforms the traditional paper-based application process into a paper-free one. Using the software, universities can save all the application forms in a central location and speed up the approval/rejection process. Students are also able to submit their requirements or queries online and track their application status with a unique application code.
  3. Centralize information: The primary advantage of using a dedicated student housing solution is its ability to create a single, central repository for the entire student and university database. Universities can create student databases, record expenses, manage accounts, bill damages and do much more within a single solution. Such a solution streamlines information so that staff members don't have to maintain separate files for different data categories. Also, users can access information from the database in just a few clicks.
  4. Generate add-on revenue: Some university housing software offers inbuilt online shopping platforms where universities can sell products, such as bedding packs, daily essentials, stationery and toiletries. While such features provide time-saving convenience to students, they also help universities add a new revenue stream.
  5. Live attendance tracking: Another feature of this software is its ability to track the presence of students on university premises. A few solutions are capable of integrating with various biometric devices or swipe card machines to capture students' check-in and check-out times. This helps with recording attendance automatically and restricts any illegal access on school premises.

Key Considerations for Student and University Housing Software

While choosing the software that answers all your needs can be challenging, there is no doubt that the right solution will reduce manual efforts and tedious tasks. On the other hand, using the wrong software can slow down work and frustrate your staff. It’s vital that you list your requirements before you start shopping for a solution.

Here are some key considerations that can help you identify top solutions to match your requirements:

Business size: School and university housing software is all about managing the number of rooms and students in them. Some vendors offer solutions that are specific to the needs of small and midsized education institutions, while others serve large institutions that have multiple franchises worldwide. If you’re a first-time student and university housing software user, we recommend going for a solution that can help you scale up as your business grows in the future.

Deployment architecture: Based on the type of solution, universities and colleges can opt for on-premise deployment or cloud-based deployment. On-premise deployment is when the solution and its supporting infrastructure is installed at the local premises, while cloud-based deployment or the Software-as-a-Service (SaaS) model installs everything at vendor premises. This allows users to access the solution remotely on a connected mobile device or desktops.

Currently, most software vendors offer their services in the cloud as it’s cost effective in the long run as well as cheaper to deploy. If you’re a small or midsized housing facility owner, go for a cloud-based solution since you won’t need to invest heavily in IT. Also, post deployment, the service is ready for use in just a few hours. On the other hand, if you are a large institution or multi-chain education franchise with extensive in-house IT resources, go for on-premise deployment. It requires a one-time investment and gives users full control over their data.

Integration capability: This is defined as combining multiple applications to run as a complete system. The ideal school and university housing software should be capable of integrating with other academic applications, such as student information system (SIS), accounting software, online registration portals, single sign-on interfaces, campus portals and meal planning tools. This integrated environment can help institutions boost their overall IT functionality and sync data between multiple applications in real time.

So, as a school and university housing software buyer, make sure your shortlisted solution addresses the above considerations and meets all your requirements.