POS Systems for Bars

What are POS systems for bars?

Point-of-sale (POS) systems for bars are software platforms that make it easier for establishments to ring up custom orders, manage tabs, process payments, track inventory, run sales reports, and more. Acting as the digital hub of your business, POS systems can lighten the burden of running a bar while increasing security and transparency.

Here's what we'll cover:

• What are POS systems for bars?
• Benefits of bar POS systems
• Common features of bar POS software
• What type of buyer are you?
• Key considerations when buying bar POS software

Benefits of bar POS systems

The ideal bar POS system helps keep a check on the food inventory, finances and sales. The system also simplifies their bookkeeping requirements.

• Quick and easy sales tracking: As bars and restaurants handle a large volume of credit cards and cash every day, the ideal system should help them track all sales up to the very last penny. The solution also tracks menu items that are selling the most along with the unpopular ones. Therefore, it allows owners to modify their menus based on the demand.
• Smooth processing of credit card transactions: Almost all bar POS systems offer easy handling of credit and debit card processing. It enables the management to get rid of peripherals and additional systems. Therefore, it results in customers and bar owners accepting credit and debit card transactions as a secure and easy proposition.

  Fast and easy preparation of financial statements: The solution offers all the required financial figures, such as profit and loss statements, at the required time, thus, saving a significant amount of manual effort.

• Improved security: The solution offers increased security to bar owners because servers are fully accountable for all sales and they cannot change customer checks without entering the correct password. This step also eliminates the chances of employee theft as well as inappropriate discounts for family and friends.
• Check on employees: The bar POS software also keeps an eye on the employees by acting as a time tracker and preparing the establishment’s payroll. The solution maintains a record of the sign-in and sign-out times of employees, which facilitates the creation of accurate payroll.
• Enhanced inventory tracking: The software also allows bar and restaurant owners to keep an eye on the usage of food and the complete stock. It enables users to identify different usage patterns so that they can eliminate instances of food shortage and over-ordering, and thus, allow better planning of food purchasing.
• Offsite control: An advanced bar POS software also enables managers and owners to log in the system through a web connection. It allows users to remotely monitor sales and employee patterns to identify any problems and anticipate future issues.
• Efficient utilization of human resources: Setting up a bar POS software also relieves the staff from tedious and time-consuming tasks such as double-checking discrepancies in sales figures and manually reconciling the cash register.

Common features of bar POS software

These are the features that bar owners should look for when evaluating point of sale systems that meet their specific needs:

What type of buyer are you?

Whether you’re a small neighborhood sports pub, metropolitan wine bar, or full service brewery and taproom with a 50-person staff, there’s a bar POS system for you.

Small bars. If you have a single location, you should be able to get everything you need from a standard bar POS system with basic features such as tab management and payment processing.

Midsize bars. If you operate an expanding business with several serving areas and a high volume of customers, you'll likely benefit from some additional and more advanced bar POS features such as reporting and analytics, a drink database, and inventory management.

Large bars. Operators of larger bars with multiple locations should choose from advanced bar POS options with enterprise level dashboards and analytics, online ordering, and multiple locations management.

Key considerations when buying bar POS systems

Here are a few other things to keep in mind when you evaluate a bar POS system:

• Flexibility options: As technology changes very fast, you need to select a POS system that provides regular upgrades and has an open API. This will enable it to be integrated with various new technologies and third-party apps in the future.
• Employee and sales tracking: The bar POS system should allow the tracking of working hours, salaries and other employee metrics. It must also enable setting work schedules and forecasting sales to predict staffing needs better.
• Effective inventory tools: The software should also provide inventory management tools for accurate inventory calculation and reduction of storage costs.
• Reporting and analytics: The solution should be able to provide customer and sales insights using accurate charts and numbers.
• Reliable support: The solution should also provide complementary expert training and round-the-clock support. It should also have a track record of proven customer satisfaction.